Privacy Policy

BSP - SPCC, Outfit No. 41 (“the Outfit,” “we,” “our,” or “us”) is committed to the protection of personal data and the rights of individuals in accordance with Republic Act No. 10173, otherwise known as the Data Privacy Act of 2012 (“DPA”), its Implementing Rules and Regulations, and all issuances of the National Privacy Commission (NPC).

This Privacy Policy sets forth the manner by which the Outfit collects, processes, stores, shares, and protects Personal Data obtained from users (“you,” “your,” or “data subject”) through its official website and online platforms.

By accessing or using our website and related services, you signify your acceptance of this Privacy Policy and consent to the collection and processing of your Personal Data in the manner herein described.

1. Definitions

For purposes of this Privacy Policy, the following terms shall have the meanings set forth below:

• “Personal Data” refers to all types of personal information, sensitive personal information, and privileged information as defined under the DPA.

• “Processing” refers to any operation or set of operations performed upon Personal Data including, but not limited to, collection, recording, organization, storage, updating, retrieval, consultation, use, consolidation, blocking, erasure, or destruction.

• “Data Subject” refers to any individual whose personal information is processed by the Outfit.

• “Cookies” refers to small files stored on your device that track, save, and store information about your interactions and usage of the website.

2. Collection of Personal Data

The Outfit may collect the following categories of Personal Data, either directly from you or automatically through your use of our website:

a. Information voluntarily provided by you:

• Full name, email address, contact number, school affiliation, and other details supplied through membership applications, contact forms, event registrations, or other online submissions.

b. Automatically collected information:

• Internet Protocol (IP) address, device and browser type, operating system, geolocation, and browsing behavior through cookies and analytics tools (e.g., Google Analytics).

c. Other submissions:

• Feedback, inquiries, survey responses, or any other information voluntarily provided by the data subject.

3. Purpose of Collection and Processing

Personal Data is collected and processed strictly for legitimate and lawful purposes, including but not limited to:

1. Administration of scouting membership, programs, and events.

2. Communication of announcements, invitations, and updates.

3. Evaluation of applications, participation, and performance.

4. Generation of statistical reports for recruitment, outreach, and program development.

5. Website maintenance, traffic monitoring, and analytics.

6. Compliance with statutory and regulatory requirements under the DPA and related laws.

4. Basis of Processing

Processing of Personal Data shall be based on any of the following lawful grounds:

• The data subject has given consent.

• Processing is necessary to comply with a legal obligation.

• Processing is necessary to fulfill the Outfit’s legitimate interests in connection with scouting activities, provided that such interests are not overridden by fundamental rights and freedoms of the data subject.

5. Data Sharing and Disclosure

The Outfit shall not sell, rent, or trade Personal Data. Disclosure shall only occur under the following circumstances:

1. To the Boy Scouts of the Philippines (BSP) National Office or San Pablo City Council for official recording, membership validation, and program administration.

2. To authorized third-party service providers (e.g., website hosts, analytics providers) engaged to perform functions necessary for website operation and communication.

3. As required by law, regulation, or valid legal process (e.g., subpoenas, court orders).

All third parties engaged shall be contractually obligated to protect the confidentiality and security of Personal Data consistent with this Policy.

6. Data Retention and Disposal

Personal Data shall be retained only for as long as necessary to accomplish the declared purposes for which it was collected, or as required by applicable laws and regulations. Upon expiration of such period, data shall be securely disposed of through appropriate methods (e.g., anonymization, deletion, or physical destruction).

7. Data Security

The Outfit adopts organizational, physical, and technical measures to ensure the integrity, availability, and confidentiality of Personal Data, including but not limited to:

• Restricted access to Personal Data only to authorized officers and leaders.

• Secure storage systems and password-protected databases.

• Use of encryption and firewall technologies, where applicable.

• Regular review of security protocols to mitigate risks of unauthorized access, alteration, or disclosure.

8. Use of Cookies and Analytics

Our website employs cookies and similar technologies to improve functionality and user experience. Google Analytics may collect information such as IP address, browsing behavior, and time spent on pages for the purpose of understanding visitor trends and improving services.

You may opt to disable cookies in your browser settings; however, certain functionalities of the website may be affected.

9. Rights of the Data Subject

Pursuant to the DPA, you are entitled to the following rights:

1. Right to be informed – to know when your Personal Data is being collected and processed.

2. Right to access – to request a copy of any Personal Data we hold about you.

3. Right to rectification – to request correction of inaccurate or outdated information.

4. Right to erasure or blocking – to suspend, withdraw, or order the removal of your Personal Data.

5. Right to data portability – to obtain and electronically move, copy, or transfer your data.

6. Right to object – to withhold consent to processing based on legitimate interests or direct marketing.

7. Right to lodge a complaint with the National Privacy Commission (NPC) in case of violations.

Requests to exercise these rights shall be made in writing to the Data Protection Officer (DPO) designated below.

10. Third-Party Links

Our website may contain hyperlinks to third-party websites or services. We do not control and are not responsible for the privacy practices of such external sites. We encourage users to review the privacy statements of third-party services.

11. Amendments

The Outfit reserves the right to revise, amend, or update this Privacy Policy at any time, subject to applicable laws and regulations. Notice of substantial modifications shall be posted on the website with the corresponding effective date.

12. Contact Information

For any inquiries, concerns, or requests regarding this Privacy Policy or the processing of your Personal Data, you may contact:

Outfit Public Information Officer
Outfit No. 41, Boy Scouts of the Philippines – San Pablo City Council
Email:  cjlgatch@gmail.com
Contact No.:  (+63) 0969 472 2606
Address: San Pablo City Science Integrated High School, San Pablo City, Laguna