Travel Procedures

Travel Authorization Requests (TAR)

All travel resulting in overnight and/or rental car must complete a Travel Authorization Request (see page 1 below). This request must be approved prior to the travel by your RED. Once your RED approves your travel, then you must email this template to Pam Hodges at pfmorris@usf.edu. A TAR number will be generated when it is approved. If you do not receive authorization prior to your travel date, you cannot travel regardless if your RED has approved your travel. It is important to note that as soon as you know you will travel, you must complete this TAR so that it can be processed in time for your travel dates. Contact Pamela Hodges or Rose Trapani for assistance.

The subsequent pages will show you what is needed to process the reimbursement after you travel.

Regional Travel Training

This training presentation will guide you in ensuring that you meet all the travel timelines and requirements for your travel reimbursements. It is your responsibility to understand an dfollow these travel guidelines with no exceptions.

USF Archivum App

USF has a mobile app called USF Archivum. It is your responsibility to track your TAR and your Travel Expense Reimbursements and follow up with Pam Hodges and/or Rose Trapani if you have not received your travel authorization (TAR) approval or your travel reimbursements. This app will allow you to track your TAR approval as well as status on reimbursements. Once you download the mobile app, the app will allow you the ability to track your TAR approval as well as the status of your Expense Report reimbursement. The smiley face indicates that the travel has been paid and no further action will be needed by the traveler (see below).