SIA Officers

Annual Community Event 41st Year on Current Site

Saturday 16th August 2025

SIA Briefing

SIA Staff to be onsite between 10am and 6pm.

Chair and identified Event Organiser - Neil Woodward 07799 761006

Deputy and Health and Safety Officer -Howard Hill 07792 971382

Command and Control Point – Flight Lieutenant Andy Beaumont (Commanding Officer

558 Squadron Air Cadets) 07983 981062

Car Parking Control – team leader to be identified (wearing Hi Viz jackets

Committee members – identifiable by light blue t-shirt with Auckley Show Logo.

The Auckley Show is a free entry free parking event that can attract about 2000 visitors at any one time. Traders and visitors will arrive on site for a variety of reasons from 8am. The busiest time will be from 12noon. There are bar facilities in the main marquee. The bar will close no later than 5.30pm. Traders and visitors are encouraged to leave the site at 5pm.

Using evidence based on the last 40 years there is a very low risk to crime and public disorder. A family event with mixed age group.

Important Areas of the site

First Aid Tent as shown on site plan Oxygen and defibrillator available. First Aiders contact number will be available on the day. A further defibrillator is available attached to side of pavilion.

Command & Control Centre as shown on site plan, manned by Air Cadets

Information Point as shown on site plan, manned by Committee members

Sports Pavilion - out of bounds to the public. Doors and gate in palisade fencing should remain closed at all times. Traders are allowed to replenish water from the pavilion.

Bar Facilities – in Main Marquee

Toilet facilities are on two trailers, with a separate easy access toilet with baby changing facilities adjacent.

PA system in Main Marquee

Fire Extinguishers & Fire Blankets – shown on site plan

Ongoing Duties and Actions

The SIA officers are expected to patrol around the showground giving a reassuring presence of security to traders and visitors.

Inclement Weather - vehicles stuck in mud. Assistance through Neil Woodward 07799761006 to call upon the services of a local Farmer with a tractor.

Liaising with Bar Staff – regularly to monitor any possible problems developing.

Incident Recording - should be done at the Command and Control Point, this also must include ‘near miss events’ with regard to health and safety issues.

Lost/Found Vulnerable Persons/Property - policy at Command and Control any reports should be managed and directed there, likewise for lost/ found property.

Build Up of Waste – should be to the waste management point located at the Show Information point. 

Monitor numbers of visitors in the Main Marquee - the TEN licence stipulates this must not be more than 499 at any one time. Call upon Event Organiser or Deputy if it is felt this has been exceeded. Consider closing Marquee until numbers have reduced.

**Event Manager or Deputy should be involved in any decision making with regards to requiring anyone to leave the site.**

Evacuation Plan

The decision to evacuate the site under emergency plans, known as ‘Show Stop’ will be made at the Command and Control Point by the

Event Manager Neil Woodward 07799761006 in consultation with

Deputy Event Manager Howard Hill 07792971382

Any decision made should be proportionate to the issue and risk; legal, necessary, in light of what’s known at the time, ethical and documented.

Following the decision ‘Show Stop’

NW - Immediate contact and liaison with Emergency Services immediate

AB - Contact with Air Cadet Staff, Cadets and First Aid Cover via radio

HH - Contact will be made to all committee members through WhatsApp group, reinforced where necessary through telephone contact, including car park Team Leader to be identified and SIA Officers mobile (number to be confirmed on day)

Contact to MC in  Main Marquee -  Ants Lee,  requesting appropriate announcements to be made over PA

Committee / Marshalls to direct visitors away from any threat to safety as per the safety briefing. Health and Safety published in the programme. 

Serious Threat of Danger.

If an incident occurs that is considered a risk to visitors, announcements will be made by public address speakers and repeated by stewards and all visitors should move to the centre of the Main Arena or Arena 2 as directed by stewards.

 If it becomes necessary to then evacuate the site instructions will be given as to which route to take. All persons must leave on foot. Vehicles must not be moved. Do not return to cars until it has been announced safe to do so. Be aware that police and rescue vehicles may need to enter the site through the main entrance. Keep the trackway clear.

Fire  

In the event of fire whistles will blow continuously, evacuate the marquees and wait for further instruction in the Play Area near main entrance to showground.

 Routes are marked by signs and are shown on our Field Plan.

If you discover a fire, raise the alarm by shouting “Fire”.

Do not put yourself at risk. Instruction is given to move away from danger in an orderly manner.

 Marshals will spread the alarm and assist in evacuation of any affected marquees.

Fire Extinguishers and fire blankets are located next to bar and next to stage in main marquee. Also located next to the outside stage in the Festival Marquee and pavilion.

Counter-terrorism mitigation  

Auckley Show committee and Command and control point (Air Cadet Staff) briefed on Counter Terrorism Guidance.  Have access/ knowledge to action cards.

Set of Action Cards available at Information point and Command and Control.

Current threat level identified as Substantial