Breathe & Be Retreats
Effective Date: 23rd July 2025
Last Updated: 23rd July 2025
Breathe & Be Retreats ("we," "our," or "us") is committed to protecting your privacy and personal information. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you visit our website, book our services, or participate in our retreats.
By using our services or providing us with your personal information, you consent to the practices described in this Privacy Policy.
We may collect the following personal information:
Contact Information: Name, email address, phone number, postal address
Booking Information: Retreat preferences, dates, accommodation requirements
Payment Information: Credit card details, billing address (processed securely through third-party payment processors)
Health Information: Medical conditions, dietary restrictions, allergies, physical limitations relevant to retreat activities
Emergency Contact Information: Name and contact details of emergency contacts
Identification: Government-issued ID for verification purposes
Communication Records: Correspondence with our team, feedback, and reviews
When you visit our website, we may automatically collect:
IP address and location data
Browser type and version
Device information
Website usage patterns and analytics
Cookies and similar tracking technologies
We use your personal information for the following purposes:
Processing and managing retreat bookings
Providing retreat services and activities
Arranging accommodation and transportation
Customising experiences based on your preferences and requirements
Ensuring participant safety during activities
Accommodating dietary restrictions and medical needs
Emergency contact and medical assistance if required
Sending booking confirmations and updates
Providing pre-retreat information and preparation materials
Responding to inquiries and customer service requests
Sending newsletters and promotional materials (with consent)
Processing payments and managing accounts
Improving our services and website functionality
Conducting marketing research and analysis
Complying with legal obligations
We may share your personal information in the following circumstances:
We may share information with trusted third parties who assist us in operating our business, including:
Payment processors
Accommodation providers
Transportation companies
Activity providers and instructors
Technology service providers
Marketing and analytics partners
We may disclose your information when required by law, including:
Compliance with legal obligations
Protection of our rights and property
Investigation of potential violations
Protection of personal safety
In the event of a merger, acquisition, or sale of assets, your information may be transferred to the new entity.
We implement appropriate technical and organisational security measures to protect your personal information against unauthorised access, alteration, disclosure, or destruction. These measures include:
Secure data transmission using SSL encryption
Restricted access to personal information
Regular security assessments and updates
Staff training on data protection practices
However, no method of transmission over the internet is 100% secure, and we cannot guarantee absolute security.
We retain your personal information for as long as necessary to fulfill the purposes outlined in this Privacy Policy, unless a longer retention period is required or permitted by law. Factors influencing retention periods include:
The nature of the information
Legal and regulatory requirements
Legitimate business interests
Your preferences and consent
Depending on your location, you may have the following rights regarding your personal information:
Request access to your personal information
Receive a copy of your data in a portable format
Request correction of inaccurate information
Update your personal details
Request deletion of your personal information (subject to legal requirements)
Request restriction of processing
Object to certain uses of your information
Opt-out of marketing emails at any time
Unsubscribe from newsletters and promotional materials
To exercise these rights, please contact us using the information provided in Section 12.
Our website uses cookies and similar technologies to enhance your browsing experience. You can control cookie settings through your browser preferences. For more information, please see our separate Cookie Policy.
Our website may contain links to third-party websites. We are not responsible for the privacy practices of these external sites. We encourage you to review their privacy policies before providing any personal information.
If you are located outside our country of operation, please note that your information may be transferred to and processed in countries with different data protection laws. We ensure appropriate safeguards are in place for such transfers.
Our services are not directed to individuals under the age of 18. We do not knowingly collect personal information from children. If we become aware that we have collected information from a child, we will take steps to delete such information promptly.
If you have any questions, concerns, or requests regarding this Privacy Policy or our privacy practices, please contact us:
Breathe & Be Retreats
Email: breatheandberetreats@gmail.com
Data Protection Officer: Karen Hawkesworth 07788 267093
We may update this Privacy Policy from time to time to reflect changes in our practices or legal requirements. We will notify you of any material changes by:
Posting the updated policy on our website
Sending email notifications (for significant changes)
Providing notice during your next interaction with our services
Your continued use of our services after any changes indicates your acceptance of the updated Privacy Policy.
This Privacy Policy is governed by the laws of [Insert Jurisdiction]. Any disputes arising from this policy will be subject to the jurisdiction of the courts in [Insert Location].
This Privacy Policy was last updated on 23rd July 2025. Please review this policy periodically for any changes.