Mission and Bylaws
Bay Path Special Education Parent Advisory Council
Mission
Work toward improved understanding and respect for all students with diverse learning and expressive abilities in our community.
Provide a network of parents to share resources and to support one another through common interest and concern for our teenagers.
Encourage a partnership between the families of diverse learners and the Southern Worcester County Technical Vocational School District (Bay Path) and in doing so improve the opportunities and education for all students.
Promote and support an educational and vocational environment where each student receives equal access to appropriate, effective, and innovative educational, social, and occupational opportunities under the rights which they are guaranteed by federal and state laws.
Promote and support an educational environment where each student is encouraged and provided with opportunities to attain his/her fullest potential.
Bylaws
ARTICLE l: NAME
The full name of this self-governed organization shall be the “Bay Path Special Education Parent Advisory Council” (abbreviated as “BPSEPAC”).
ARTICLE ll: PURPOSE
The purpose of the BPSEPAC shall be to
A. Collaborate with district officials, school faculty, and community leaders to improve and provide the educational, social, and occupational opportunities available in and out of our schools to maximize adult-readiness for our students with disabilities.
B. Advise district officials and the School Committee on matters pertaining to the education, health, and safety of students with special needs by providing direct parent input, review, and feedback on all matters pertaining to special education.
C. Advocate on behalf of students with special needs and their families to district officials, school faculty, the School Committee and the surrounding community.
D. Provide a network of parents to share information and discuss matters of special education.
E. Provide information in the form of speakers, workshops, and trainings to parents and educators to improve the knowledge surrounding special education.
F. Meet regularly with district officials and faculty to participate in planning, development, and evaluation of the district’s special education programs and policies.
G. Facilitate communication and the sharing of information between parents/guardians of students with special needs and district officials.
H. Provide annual training for parents on the rights of students under state and federal special education laws.
I. Fulfill all other obligations of parent advisory councils as set forth in Chapter 71B Section 3 and 603 CMR 28.07(4).
ARTICLE lII: MEMBERSHIP
Section 1: Membership
Membership in the BPSEPAC is open to any person who has an interest in special education and the purposes of the BPSEPAC.
Section 2: Voting Membership
Voting membership consists of parents or guardians of students with special needs who reside in and/or attend school in the Southern Worcester County Regional Vocational School District, regardless of individualized education plan (IEP) status. Additionally, a member must participate in at least one open meeting of the BPSEPAC every 12 months. Exceptions to the above requirements may be considered and permitted by the executive board on a case by case basis.
ARTICLE IV: EXECUTIVE BOARD
Section 1: Executive Board
The executive board shall be elected through annual election. The executive board shall include the Chairperson, Recording Secretary, and up to 3 Members at Large. Every officer of the BPSEPAC shall be a member of the BPSEPAC. The term of each position is one year; there is no limit to the number of terms served.
Section 2: Duties
A) The Chairperson shall preside at all meetings, and perform other duties as consistent with the office. These duties include setting the agenda for each open meeting, appointing standing committees and committee chair positions, act as a liaison with the Director of Special Education or Pupil Services Director/Director of Student Support Services and communicate with the executive board. The Chairperson may also be responsible for additional duties as deemed necessary by the board.
The Recording Secretary or a Member at Large shall support the chairperson at all open meetings and chair the meetings as needed in the Chairperson’s absence.
C) The Recording Secretary shall record and maintain the minutes of the open meeting of the BPSEPAC. This includes review and approval of the minutes during each open meeting and submitting the approved minutes for posting on the BPSEPAC website and/or social media page. The Recording Secretary will maintain a database of the members and their contact information. The Recording Secretary may also be responsible for additional duties as deemed necessary by the board.
D) The Chairperson or delegate (Recording Secretary or Member at Large) in collaboration with the District’s Administrator of Special Education (or school district designee) shall
-organize and procure all meeting locations,
-advertise the meeting/presentation dates in school and community publications in accordance with Open Meeting Law and coordinate those updates on the BPSEPAC website or on social media.
-produce, with collaboration of the executive board, publications that support and promote the organization.
ARTICLE V: ELECTIONS
Section 1: Voting
The BPSEPAC annual elections will be the first order of business at the open business meeting each May. Elections shall be decided by a simple majority vote of the voting members. The executive board and members at large will be voted into office by election.
A Nomination Chairperson will be selected (and nomination committee of 3-5 members as needed) to run open nominations and oversee the election process. The committee will contact members to solicit nominations, verify interested parties, prepare ballots, and oversee the voting process. Nominations will be taken in writing up to the May meeting and from the floor immediately prior to the election at the May open meeting. Voting will take place by private written ballot and be counted by a member who is not running for office.
Section 2: Terms and Transfer of Duties
Transfer of duties will occur at the June meeting or next meeting subsequent to the election; departing officers are expected to meet with incumbents to transfer information, records and other responsibilities.
Section 3: Vacancy
When vacancies occur mid-year, special elections may occur as soon as needed. If the Chairperson position becomes vacant, the Recording Secretary or a willing Member at Large will automatically become the interim Chairperson until a special election can take place to elect a new Chairperson.
ARTICLE VI: OPEN BUSINESS MEETINGS
Section 1: Meetings
A minimum of four open business meetings of the BPSEPAC shall be held during the school year. Dates of the meetings shall be determined by the executive board and announced, by posted notice and/or electronically, at least 48 hours prior to the planned date. Executive board meetings will be held as needed and announced, by posted notice and/or electronically at least 48 hours in advance of the meeting. Additional meetings, presentations and activities may be held, as determined by the board, provided 48 hours notice is provided as outlined above.
Section 2: Quorum
Meeting decisions may not be voted on without a quorum. A majority of the executive board (2 board members) and no voting members is the minimum needed for a quorum
Section 3: Special Business Meetings
Special meetings of the BPSEPAC may be called by the Chairperson, provided that posted or electronic notice has been provided at least 48 hours prior to the meeting date.
Section 3: Election Meeting
Aside from special elections to fulfill vacancies, the business meeting at which officers are elected shall be held in May.
Section 4: Format of Meetings
A modified version of Robert’s Rules of Order will be followed. The meeting format is as follows:
A) Welcome and Introductions
B) Approval of Minutes
C) Reports of the Executive Board
D) Committee Reports
E) Old Business
F) New Business
G) Announcements
H) Next Meeting Agenda
I) Open Forum
J) Adjourn
ARTICLE VII: COMMITTEES
The Chairperson will appoint standing committees on an as needed basis. The standing committee chairperson shall be a volunteer or willing nominee. The committee chair will be elected by the committee. In the absence of a quorum, the committee chair shall be nominated by the SEPAC Chairperson. Only members of the BPSEPAC shall be eligible to serve in any elective or appointive position.
ARTICLE VIII: AMENDMENTS
The Bylaws may be amended at any open business meeting by a majority vote; however, the changes may not be proposed and voted on at the same business meeting. Members at large shall be notified (by posted notice or electronic communication) that the Bylaws will be amended by a voting process at least 48 hours prior to the vote taking place.
Adopted 3-3-2017, BPSEPAC
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