BEI VOLUNTEER MANUAL

President

• Description: The President oversees all proceedings of the organization, delegates tasks, plans and curates goals for the Purdue chapter’s growth and improvement, and is the primary correspondent with the nursing homes and the National Brain Exercise Initiative Committee.

• Pre-Requisites: must be on the Executive Board for at least 1 year 

Vice President of Volunteer Logistics 

• Description:  The Vice President of Volunteer Logistics is responsible for the scheduling of all volunteers, drivers, and Group Leaders, including adjusting the schedule to various cancelations or volunteer absences. The VP of Volunteering Logistics worked directly with the Operations Team. 

• Pre-Requisites: must have had a position on the Operations Team (preferred) 

Vice President of Internal Affairs

• Description: The Vice President of Internal Affairs is responsible for overseeing the internal events and processes within the chapter. This position plans and executes General Meetings and Social Events.

• Pre-Requisites: 1 semester minimum in Membership Enrichment/Events committee

Educational Director

• Description: The Educational Director is responsible for training all volunteers on the proper conduct of volunteering at the nursing homes and overseeing the creation of exercise packets used during each session per week.  

• Pre-Requisites: must be in the Exercise committee (1 semester min. [preferably 2])

Director of Public Relations & Communications

• Description: The Director of Public Relations & Communications is responsible for overseeing all of BEI’s social media and website, creating a weekly newsletter, and ordering T-shirts/merch. 

• Pre-Requisites: must be a general member for 1 semester

Treasurer

• Description: The Treasurer is in charge of all funds related to BEI, including dues, fundraising, and expenses. This position also oversees the Service Committee, all efforts to interact with the community, and monitors traveling to and from nursing homes.

• Pre-Requisites: must be a general member for 1 semester

Secretary 

• Description: The Secretary is responsible for keeping an up-to-date record of all service hours and absences for each volunteer, as well as distributing service hours to each volunteer through BoilerLink. 

• Pre-Requisites: must be a general member for 1 semester

The Administration Board consists of non-executive leadership positions. It is also referred to as "Admin" or "Admin Board." Every individual on the Administration Board must be accepted as a Group Leader.

Who belongs to the Administration Board? 

• Committee Chairs 

• Operations Team 

• Sub-level of Administration Board:

  • • Group Leaders 

    • Orientation Leaders 

Definitions

• Committee Chairs: in charge of leading committees; works closely with one to two executive board members who oversee the committee branch, called "Branch Officers," to develop and execute goals 

• Operations Team: help with the logistics of volunteering sessions and tracking attendance, among other various tasks; works closely with the Vice President of Volunteering Logistics, Secretary, and President 

• Group Leaders: leads a group of volunteers by setting an example of how to volunteer with residents, giving advice, and generating solutions to issues that arise at a session; tasked with communicating with volunteers, adding/removing additional members to the group, and completing session notes after each volunteer session 

• Orientation Leaders: assists with orienting new members into BEI and serves as a mentor for a small group of newly accepted volunteers 

Exercise Committee

• Description: This committee is responsible for the creation of the exercise packets that are implemented each week in the organization. 

• Time Commitment: 1 hour per week

• Qualities we look for: responsibility, strong communication skills, time management, adaptability

Fundraising Committee

• Description: This committee is responsible for creating fundraising events for the club, collaborating with other clubs on campus to make dual-club fundraising events, and raising money for organizations like Alzheimer’s Association and local charities.

• Time Commitment: 1-2 hours a week (depending on when fundraising events are); meetings every other week to plan fundraising events

• Qualities we look for: Creativity, passion, hard-working, strong communication skills

Social Media Committee

• Description: We manage all the BEI social media, which includes our Instagram, website, and Facebook, and posting at least 2-3 times per week. Posts include announcements, fun facts about Alzheimer's, getting to know our team, and more! We also design flyers, reach out to other BEI members, and come up with new creative ideas to spice up our Instagram or just BEI as a whole. 

• Time Commitment: 1-2 hours per week

• Qualities we look for: Creativity, diligence, people skills, able to navigate Canva (preferred)

Our committees are divided into three different "branches." The purpose of these branches is to ensure that each committee is overseen by two Executive Board members, which therefore keeps all of the committees organized and gives future executive boards the freedom to add or remove as many committees as they see fit! You can view which committee falls under each branch on our website. 

What are our three Committee Branches? 

• Student Affairs Branch 

  • • Nicknamed "Brain Branch" 

    • Focuses on benefitting the student members of BEI 

    • Overseen by the Vice President of Internal Affairs and Secretary 

• Volunteering Affairs Branch 

  • • Nicknamed "Exercise Branch"

    • Focuses on the logistical side of BEI's primary goal: volunteering with residents to carry out Dr. Kawashima's research

    • Overseen by the Vice President of Volunteering Logistics and the Director of Education 

• Community Affairs Branch 

  • • Nicknamed "Initiative Branch"

    • Focuses on other activities we can do for our community related to BEI's mission or invovles our public presence 

    • Overseen by the Treasurer and Director of Public Relations & Communication