Access to Your Information
You may request, at any time, request a copy of the personal information (Be-Glitz Hair and Beauty) holds about you, at no cost. Should you wish to accessor update the personal information that we hold, please contact us by sending a written request to (Be-Glitz Hair and Beauty, Ground Floor Croft Cottage, The Square, Magor, NP263HY) or by phone on 01633880946)
If you wish to have the information the Company holds on you removed, please request this in writing to (Be-Glitz Hair and Beauty, Ground Floor Croft Cottage, The Square, Magor, NP263HY) or by phone on 01633880946 -as long as your information is not pertinent to the completion of a contract or required for any legal reason it will be removed.
If you are concerned that we are not using your information in accordance with the law, or are not satisfied with our response to a request made above, then you can complain to the Information Commissioner’s Office - https://ico.org.uk.
Data Security
Please be aware that any transmission of information via the internet is not always completely secure. Although we will do our best to protect your personal data, we cannot guarantee the complete security of your data transmitted to us electronically; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to restrict unauthorised access.
Disclosing Your Information
We will not disclose your personal information to third parties. Only personal authorised by Be Glitz Hair and beauty that have a secured password at the system are able to access to secured data
Social Networking
We use social network sites to give you the opportunity to share or follow information about us (or the website or our services) using third party social networking functionality (such as through "share this", "like" or "follow" buttons).
We offer this functionality in order to generate interest in us and to permit you to share and follow opinions, news and recommendations about us with your friends. However, you should be aware that sharing personal or non-personal information with a social network may result in that information being collected by the social network provider or result in that information being made publicly-available, including through Internet search engines.
Please note that we do not exercise any endorse or control the policies or practices of any third party social network whose functionality you may access through the website. You should always read the privacy policy of any social network through which you share information carefully in order to understand their specific privacy and information usage practices.
I understand that I may out put the agreement at any time. However, it is an insurance obligation to keep record cards of all treatments carried out and I realise I cannot longer be a client if I do not agree to this vital part of the contact.
SERVICE CONSENT
Will you be asked to sign Service Consent
To give permission to your therapist or stylist to perform the required treatment you have discussed, and have received consultation and have been given aftercare and will not hold her or her staff liable for any adverse reaction to the treatment.
You will received relevant patch test prior to treatments required for patch test. It is required at least 48 hours in advance.
You will be given an accurate account of the questions asked including all known allergies, prescription drugs or products currently using topically. You will understand that your therapist or hair stylist will take every precaution to minimise or eliminate negative reactions as much as possible.
You are to inform the therapist or stylist of any new medical conditions, changes, allergic reaction or pregnancy prior to any future bookings.
The following privacy notice outlines how Be-glitz hair and beauty collects, uses, protects and transfers your personal data.
The data protection officer/data owner for the organisation is Amandine Maciver. You can contact the data protection officer/data owner by sending an email to be-glitzhairandbeauty@hotmail.co.uk or writing to NP26 3HY, Magor, Wales, United Kingdom(Mainland), NP26 3HY.
The personal data that we collect is:
Name
Home address
Email Address
Date of birth
Phone number
Health information
Purpose and Legal Basis for Processing Your Data
Be-glitz hair and beauty take your privacy seriously and we will never sell or rent your personal data to any third-party. Sharing of your data and direct marketing activities are only carried out with your express consent, which you are free to withdraw at any time.
We need to obtain and process your personal data to provide you with our products, services and treatments and to fulfil our business and legal obligations. We will never collect any personal information from you that we do not need or retain any data that is no longer necessary for the purposes specified in this notice.
Where we request sensitive personal data from you (i.e. health or medical data), the reason(s) for the request will be clearly given along with the purposes of the processing. Explicit consent through a signature will always be required for us to obtain and process your health information.
Who is processing my data?
Be-glitz hair and beauty, NP26 3HY, Magor, Wales, United Kingdom(Mainland), NP26 3HY are the data controller and processes your personal information for the purposes laid out in this privacy notice. Phorest, Anglesea Mills, 9 Anglesea Row, Smithfield, Dublin 7, D07 W5NE, Ireland, acts as data processor on behalf of the salon and have access to personal information only in cases that customer support or troubleshooting is required by Be-glitz hair and beauty. Further, they must process the personal information in accordance with this Privacy Notice and as permitted by applicable data protection laws.
Your personal data is processed to:
Collect specific personal data (name, address, email, contact number, DOB) that is required to enter into a contract to sell a product or service.
Engage in communication with you including confirmation and reminders of appointments, and requests to cancel or change bookings.
Collect Health information to perform the agreed services appropriately, and potentially highlight areas that products and services may cause issues to clients because of their health.
Ensure a safe service and provide industry standard advice.
Select relevant offers, promotions and information for you.
Estimate the number of customers we have.
Hold personal data that is required by law or to respond to legal process.
Hold for insurance purposes.
Store customer records.
Your rights as the individual
If your personal data is held by Be-glitz hair and beauty, you hold particular rights over it. Where you have provided consent for us to contact you as part of our marketing services, you have the right to modify or withdraw your consent at any time by using the unsubscribe option accompanied with all of our direct marketing or by contacting the Be-glitz hair and beauty Data Officer.
You also have the right:
To be informed of how your personal data will be used before it is collected.
To access your personal data personal data and to information on how your information is used after it has been gathered.
To have personal data corrected if it is incomplete, inaccurate or out-of-date.
To request the removal or deletion of personal data where there is no compelling reason for its continued processing.
To restrict processing, to block processing of your personal data.
To data portability, having your data moved, copied or transferred from Be-glitz hair and beauty to another organisation in an easily readable format.
To object to direct marketing from us.
Special categories of personal data collected
Health questions are asked in many of our consent forms to potentially highlight treatments that may have a negative effect on your health due to medication you are taking or a condition you have. Be-glitz hair and beauty asks for consent prior to gathering and processing this information. At any time after giving consent, you can withdraw you consent, subject to legal, insurance and contractual restrictions (see more on "your rights as an individual"). Your privacy is very important to us and we only use this information for determining your suitability for the treatment.
Your personal data is collected when you provide it to us through Phorest software, our website, over the phone, in Be-glitz hair and beauty, by email, social media, in writing or any other means by which you provide it to us. Information is stored using the Phorest software platform as well as some level of paper record keeping.
Be-glitz hair and beauty gives you access to information about your account and bookings through Phorest software, for the limited purpose of viewing and updating that information.
Be-glitz hair and beauty does not collect the personal data of children under the age of 13 without parental or guardian consent. If you believe that we hold any information from or about a child under age 13, please contact Be-glitz hair and beauty and if we cannot immediately obtain appropriate parental or guardian consent, will remove the personal data from storage.
Your personal data is shared only with Phorest representatives in cases that customer support and troubleshooting is required for the salon. Be-glitz hair and beauty does not share your personal information with any third-party without your prior consent, other than those already disclosed in this privacy notice or as part of our legal obligations under the relevant data protection laws.
Data processors are third parties who provide some elements of our business services for us. Where we use a third-party, we have strict agreements in place governing the processing of your personal data, on which no action can be taken without instruction from us. The third-parties with whom we work will never share or disclose your personal information and will hold it securely at all times.
Be-glitz hair and beauty use software provided by Phorest to manage the salon for appointment scheduling, CRM and marketing.
How Long Do We Keep Your Data?
Be-glitz hair and beauty retains your personal data for as long as necessary to provide you with our services as our client. Be-glitz hair and beauty are required under tax laws to keep your personal data for a minimum of 7 years. Health and Safety records will be retained for 10 years and where we have your consent for marketing purposes, we will retain the minimum required data until you notify us that you no longer wish to receive such information.
The criteria for which we would continue to process your personal information includes:
Where there is a legal basis, obligation or legitimate interest to continuing processing your personal information
Where processing is necessary for the establishment, exercise or defence of legal claims
Transfers of personal information
When your personal data is processed through Phorest software, all of it is held within the EU. Your information is processed by the Phorest software and stored in the Amazon Web Services cloud. During this process your data is encrypted in transit and at rest.
Consequences of not providing your personal information to Be-glitz hair and beauty
In the event that you want to purchase a product or service from Be-glitz hair and beauty, certain personal information is required to enter into a contract with you. Be-glitz hair and beauty will not be able to enter into a contract with you to fulfil an attempt to purchase a product or service if you do not provide your personal information.
As noted in this privacy statement, we are processing your personal data to comply with legal and statutory obligations and in the performance of a contract. You can always choose not to provide personal information; however, we will be unable to provide certain products, services and treatments in these instances.
Safeguarding your Personal Data
Appropriate measures are taken to protect your personal data from access from unauthorized persons or inappropriate access, internal or external. Your connection to the Phorest system uses a HTTP Secure communication protocol and TLS security. This means all information passed to the Phorest system is encrypted during data input and transfer to the cloud. Any paper files recording your personal data are held in a locked filing cabinet or safe which can only be accessed by authorised personnel in the salon. Employees are only assigned specific access rights and can only access the salon software with the PIN number assigned to them by the management of the salon.
In the occurrence that you want to make a complaint about how your personal data was gathered, how it is being processed by Be-glitz hair and beauty (or third parties used by Be-glitz hair and beauty) or you are not satisfied about how a complaint has been handled, you retain the right to lodge a complaint directly with the supervisory authority and Be-glitz hair and beauty and also the salon Data Protection Officer/ GDPR Owner.
Data Protection Commissioner -Information Commissioner's Office :Wycliffe HouseWater Lane Wilmslow Cheshire SK9 5AF +44 (0) 303 123 1113
Be-glitz hair and beauty Data Protection Officer / GDPR Owner Amandine Maciver NP26 3HY, Magor, Wales, United Kingdom(Mainland), NP26 3HY be-glitzhairandbeauty@hotmail.co.uk Tel: 01633880946