Data Privacy Statement 

South Ribble Men's Shed (formerly Bamber Bridge Men's Shed) Data Privacy Statement as part of the General Data Protection Regulation (GDPR)

The data held typically includes:

• Personal detail, emails, address, phone numbers, your provided medical information, your provided emergency contacts, and the days you attend the group (if applicable). Note: we do not hold any financial details of members.

• Event sign in forms.

• Answers to surveys, questionnaires, interviews, etc.

• Photos and videos, typically for publicity and reports.

Where the data is stored:

• Electronic data is held in a password protected Google and/or Microsoft account.

• Physical data is scanned to become digital data (see above) and then securely destroyed.

• Access is controlled and provided to those that need it, which is typically just the group committee members who undertake membership duties.

What the data is used for:

• Communication with members of the community group.

• Communication with members' named emergency contact. Please note that any medical information members have supplied will only be used or released in the event of a medical emergency.

• In respect to surveys, questionnaires, and interviews, data use will be stated in the relevant documentation.

• Photos and videos, typically for publicity and reports.

Who the data will be shared with:

Unless otherwise explicitly stated:

• Data will only ever be used by the community group the member is associated with.

• Data will not be shared between community groups.

• Data will not be shared with third parties (medical emergencies are the only exception to this - please see previous section).

• In respect to surveys, questionnaires, and interviews, data use will be stated in the relevant documentation.

• Photos and videos, typically for publicity and reports.

How long is the data stored for:

Unless otherwise explicitly stated:

• Data is only held only on current members of the community group as long as they are current members.

• Data on lapsed members is deleted approximately every six months.

• Members will be asked to reconfirm their data, and their agreement to hold the data, approximately every twelve months.

• In respect to survey and questionnaire answers, data use will be stated in the relevant documentation.

• Photos and videos, typically for the lifetime of the group.

• Physical data will be destroyed securely.

Your rights:

• The right to complain to the ICO (Information Commissioners Office) if you believe there is a problem with the way your data is being handled.

• The right to have your data deleted.

• The right to access data of yours we hold.

• The right to be informed.