Vendor Information

Bahama Day Oct 26, 2024                                 Vendor Application

Thank you for your interest in the 2024 Bahama Day festivities scheduled for Saturday, October 26th, 2024. Festival hours are from 10:00am - 2:00pm.  We are looking forward to Bahama Day with crowds of people, good entertainment, crafts, food, information and great fellowship.  

Below find your vendor information.  If you have questions, please email us at bahamadayfestival@gmail.com.  PLEASE read all of the information carefully for requirements. You are encouraged to keep a copy of all forms for your own records.

NEW THIS YEAR: The event site is now paved, therfore you may need to bring weights to secure your tents - NO SPIKES IN THE ASPHALT!

Check in time will be from 8:00am to 9:00 am, Saturday, October 26th, 2024. All vehicles are to be moved from vendor area by 9:00am.

Bahama Day participants are asked to travel from Roxboro Rd (US501) to John Jones Road to Stagville Rd. Turn left and go one mile on Stagville Rd., pass the Bahama Ruritan Building. On your left you will see a sign indicating a small driveway with a vendor sign. Check in with the volunteer at this location. The volunteer will direct you where to go.  This is a one way road.

Only one vehicle per vendor will be allowed into the vendor area.  Please, make arrangements to meet at the Ruritan or elsewhere to condense all of your merchandise into one vehicle.  This is to keep the vendor area moving smoothly and safely.

After vendors have unloaded their vehicle they are to move their vehicles to an assigned area and then come back to set up.  All cars must be moved by 9:00am at the latest. Vendor tables may not be moved until after 2:00pm.  And no vehicle will be allowed back into area until after 2:00pm.

All vendors will deal directly with Kammy Law, please put her number in your phones (610-308-2189).    You will not be allowed to set-up your site until you have signed in.

Power and Water:  No electricity or water supply will be provided.

Safety: Festival safety is critical to us all!  It is important that we work together to have a SAFE Bahama Day.  No Vendors will be allowed to sell weapons, alcohol and inappropriate adult materials, etc.  The Bahama Fire Department reserves the right to ask a Vendor to discontinue the sale of an inappropriate item on festival day.

Vendor Conduct:  The Bahama Fire Department desires an enjoyable day for Vendors and participates alike.  All Vendors are expected to conduct themselves in a professional and courteous manner.  Inappropriate conduct will be addressed by the Bahama Fire Department and if needed by the Durham County Sheriff department. Vendors that fail to conduct themselves in an appropriate manner will be asked to shut down their booth and may return at the end of the festival to retrieve their property.

Release: The Bahama Fire Department, Bahama Ruritan Club, Individual members of the Bahama Day Committee, and the Property Owner are not liable for damage, injury or loss to any person or property from any cause whatsoever.  The Bahama Fire Department, Bahama Ruritan Club, Individual members of the Bahama Day Committee, and the Property Owner  cannot be held responsible for any claim for damage, injury or loss arising out of or in connection with use of space or grounds in the festival.  Vendor applications are subject to committee approval.  All decisions of the Bahama Day Committee will be final.

Weather: The Bahama Day  rules for weather are as follows:  In the event of rain, Bahama Day vendors will be moved to the Ruritan Building.  Entertainment will be cancelled.  Children’s games will be modified.

Approved Vendors will receive a confirmation email with instructions about how to enter the festival area in October.  The registration fee is non-refundable.

Vendor Fees (Selling goods):

     Early Registration (prior to May 15th) = $35.00 

     Registration (prior to May 31st) = $45.00 

     Late Registration (after June 1st) = $60.00  

Promotional Vendor Fee (Religious, Political, Educational, other no-sale entity)

     Registration = $20.00

In addition to the registration fee,  an item with a $25 value for a raffle drawing will also be required - please bring to the T-Shirt table on the day of the event.

If multiple applicants are representing the same company, we will accept the first time-stamped application and notify any others ASAP.  We encourage you to work together as we will not mediate any conflicts between vendors