Our collections management policy

Our mission statement...

We collect and preserve unique archives relating to Waterloo Park, Norwich and make them accessible.

Our collecting statement...

• We collect primarily photographs, and written and printed materials; 

• The geographical area covered is Waterloo Park, Norwich;

•  We collect items associated with 

•  the history and ecology of Waterloo Park, 

•  the Friends of Waterloo Park

•  how the local community and the park interact

Our conditions of acceptance of items...

We primarily accept items that have a connection with the park, or with the Friends; this includes individuals and groups historically connected with the park.  Some items may not be accepted: 

• items best kept by another archive collection (for example the Norfolk Record Office);

• items that are not easy for us to store

Our access and preservation statements…

We aim to make most of our collection accessible by being viewed online. Undigitized items will primarily be held by the Friends of Waterloo Park and can be accessed by contacting the Friends to arrange an appointment to view them. Restrictions may apply to some undigitized items in the collection, for instance if they are too fragile to be handled. 

We primarily accept items that have a connection with the park, or with the Friends; this includes individuals and groups historically connected with the park.  Some items may not be accepted: 

We primarily accept items that have a connection with the park, or with the Friends; this includes individuals and groups historically connected with the park. Some items may not be accepted.

Most of the collection will be securely stored at Waterloo Park, although some documents (for instance those of historical importance in relation to Norfolk) will be stored elsewhere. For all enquiries, please contact the Friends of Waterloo Park via this website. Fragile or damaged items, which will be clearly catalogued as such, will not normally be available to see.

The Friends of Waterloo Park will strive to ensure items in its archive collection are not damaged, lost or destroyed. Items will where possible be stored in light-tight boxes. When viewed, items will where possible be inspected in a place that is suitable for their long-term preservation. In particular, the following environmental conditions will be avoided:

• bright light;

• extreme or rapidly changing temperatures;

To minimise possible loss or damage to the collection, a record will be kept of borrowed items, and the collection will not be left, stored or viewed in places where:

• pests, mould or dust can build up;

• there is a risk of flooding or fire;

• there is a risk of theft or vandalism.

Last amended 13th July 2022