Participants attending the AQC 2026 Conference at Science Tokyo (formerly Tokyo Institute of Technology), Japan, should check whether they require a visa to enter Japan. Visa requirements depend on the nationality of the participant.
For the most up-to-date information regarding visa requirements and application procedures, please consult the nearest Japanese embassy or consulate, or visit the official website of the Ministry of Foreign Affairs of Japan: https://www.mofa.go.jp/j_info/visit/visa/
e-Visa: Citizens of certain countries may be eligible to apply for a "Short-term stay" visa online through the Japan e-Visa system. Please check the MOFA website for eligibility.
Visit Japan Web: We strongly recommend using the Visit Japan Web service for smooth immigration and customs procedures.
Participants are advised to begin the visa application process at least two months in advance, as processing times can vary.
Invitation letters will only be issued after conference registration has been completed and the registration fee has been paid in full.
Please note that the invitation letter is issued solely to support visa or funding applications and does not imply any financial responsibility or guarantee of visa issuance on the part of the conference organizers.
If you require a letter of invitation, please contact the Registration Secretariat at: gsis-mohzeki-staff@grp.tohoku.ac.jp
Please provide the following details exactly as they appear on your passport:
Full Name (Surname in UPPERCASE, e.g., DOE, Jane)
Affiliation and Position (e.g., Professor, University of XYZ)
Date of Birth (e.g., August 11, 1994)
Nationality
Passport Number
Current Postal Mailing Address
Current Telephone Number
Purpose of Visit (e.g., Presentation, Session Chair, or General Participation)
Intended Duration of Stay (Entry and Departure dates)
Accommodation Details (Name and address of your hotel in Japan)