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<h1>Privacy Policy</h1>
<p class="subtitle">AgSpray Suite Employee Mobile — Auburn Ag Services LLC</p>
<div class="badge">Last updated: February 12, 2026</div>
<p>Auburn Ag Services LLC ("we," "us," or "our") operates the AgSpray Suite Employee Mobile application (the "App"). This Privacy Policy describes how we collect, use, and protect information from employees of Auburn Ag Services who use the App as part of their employment.</p>
<h2>1. Scope & Consent</h2>
<p>This App is provided exclusively to employees and authorized contractors of Auburn Ag Services LLC. By using the App, you confirm that you are an authorized employee and that you consent to the collection and use of information as described in this policy. Access to the App is granted by your employer and may be revoked at any time.</p>
<h2>2. Information We Collect</h2>
<p>We collect the following categories of information when you use the App:</p>
<ul>
<li><strong>Account information:</strong> Your name, employee ID, email address, and login credentials as provided by your employer.</li>
<li><strong>Location data:</strong> GPS coordinates collected while you are clocked in to enable crew coordination, equipment tracking, and field navigation. Location data is only collected during active work sessions.</li>
<li><strong>Time and attendance:</strong> Clock-in/clock-out times, break times, and work session durations.</li>
<li><strong>Work order data:</strong> Field assignments, job completion status, spray application records, and related operational data.</li>
<li><strong>Media:</strong> Photos, videos, and voice messages you choose to share through the crew chat feature.</li>
<li><strong>Device information:</strong> Device type, operating system version, and app version for troubleshooting and compatibility purposes.</li>
</ul>
<h2>3. How We Use Your Information</h2>
<p>We use collected information for the following business purposes:</p>
<ul>
<li>Coordinating daily field operations and crew assignments</li>
<li>Tracking time and attendance for payroll processing</li>
<li>Managing work orders, spray applications, and regulatory compliance records</li>
<li>Enabling crew communication through the in-app chat</li>
<li>Locating crew members and equipment during active work for safety and coordination</li>
<li>Generating compliance reports required by federal and state agricultural regulations</li>
<li>Improving App functionality and fixing technical issues</li>
</ul>
<h2>4. Location Data</h2>
<p>The App collects location data <strong>only while you are clocked in</strong> and actively using the App for work purposes. Location tracking is used to:</p>
<ul>
<li>Show crew member locations on the team map for coordination</li>
<li>Track equipment positions for fleet management</li>
<li>Navigate to assigned fields</li>
<li>Record spray application locations for compliance documentation</li>
</ul>
<p>Location data is not collected when you are clocked out or outside of active work sessions. You can verify your location sharing status at any time within the App.</p>
<h2>5. Data Sharing</h2>
<p>We do not sell, rent, or trade your personal information to third parties. Information may be shared only in the following limited circumstances:</p>
<ul>
<li><strong>Within the company:</strong> Managers and dispatchers can view crew locations, time records, and work order data as part of normal business operations.</li>
<li><strong>Service providers:</strong> We use Google Maps for mapping services. Google's privacy policy applies to map data processing.</li>
<li><strong>Legal requirements:</strong> We may disclose information if required by law, regulation, or legal process.</li>
<li><strong>Regulatory agencies:</strong> Spray application records may be shared with agricultural regulatory agencies as required by law.</li>
</ul>
<h2>6. Data Retention</h2>
<p>We retain your information for as long as necessary to fulfill the purposes described in this policy and to comply with legal and regulatory requirements. Time and attendance records and spray application records are retained in accordance with applicable federal and state regulations. Upon termination of employment, your account is deactivated and personal data is retained only as required by law.</p>
<h2>7. Data Security</h2>
<p>We implement reasonable technical and organizational measures to protect your information, including:</p>
<ul>
<li>Encrypted data transmission (HTTPS/TLS)</li>
<li>Secure token-based authentication</li>
<li>Role-based access controls</li>
<li>Secure server infrastructure</li>
</ul>
<h2>8. Your Rights</h2>
<p>As an employee, you have the right to:</p>
<ul>
<li>Access the personal data we hold about you</li>
<li>Request correction of inaccurate information</li>
<li>Ask questions about how your data is used</li>
</ul>
<p>To exercise these rights, contact your supervisor or reach out to us directly using the information below.</p>
<h2>9. Children's Privacy</h2>
<p>The App is not intended for use by anyone under the age of 18. We do not knowingly collect information from minors.</p>
<h2>10. Changes to This Policy</h2>
<p>We may update this Privacy Policy from time to time. We will notify employees of material changes through the App or via company communication channels. Continued use of the App after changes are posted constitutes acceptance of the updated policy.</p>
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<h3>Contact Us</h3>
<p><strong>Auburn Ag Services LLC</strong></p>
<p>6146 Broadway Rd, Auburn, NY 13021</p>
<p>Phone: (315) 277-1239</p>
<p>Email: <a href="mailto:support@auburnag.com">support@auburnag.com</a></p>
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