APIA Scholars Programs Team Newsletter #6

WEEK OF November 14, 2022

Welcome to the Programs Team Newsletter!

~Happy November~

Important Updates/Reminders:

November 23 (1 pm, Wednesday)-Nov. 25: Thanksgiving
December 23-January 2: The office will re-open for our hybrid work beginning January 3, 2023.
NEW team member! Ray Dominguez joined the APIA Scholars staff yesterday! Ray will be working with the Development department as a Development Associate. Ray, we are thrilled you’ve joined the team and look forward to you meeting the team through 1:1s and at our next staff meeting next week.

NEW for 2023: Michelle K. & Gulnara have been working on a new way of tracking our vacation/PSSL hours in Paychex. Starting in early 2023 staff will be requesting vacation/PSSL hours via Paychex. Stay tuned for more information from Michelle K. & Gulnara about this transition as we get closer to 2023! The transition will provide the following benefits:
1. Staff can access their vacation/PSSL balance at any time by logging into Paychex.
2. Ability to see all vacation/PSSL submitted for all staff at a glance through the calendar in Paychex, which will provide ease of planning.
3. This portal will also include tracking of timesheets for interns.

Question of the Week!

Drumroll Please!!

What's Spicy?

Weekly Priorities

What's Coming Up?

Upcoming Timeline of Events

Working Styles Check-In

Cultivating Gratitude & Joy: Letters of Love

Give/Receive Shoutouts

Share Any Memorable Pics!

Question of the Week!

Changes Every Week! :)

What are your thoughts, reactions, and/or plans when it comes to Black Friday and Cyber Monday? (click me)

Michelle Khlot:

"capitalism"

Christina Lambert:

"Hard pass."

Melvin Nguyen:

"I grew up going to this Wrentham Outlet every year with my mom, aunt, and cousin on black friday. It was a tradition every since middle school even though no one would actually end up buying anything. I prefer Cyber Monday because it's easier, but severely hurts my bank account every time."

Ryan Nguyen:

"I always found myself going Black Friday shopping with extended family because this is when they would all go out to buy Christmas presents and I would tag along to give them recommendations on what to get for certain people. I feel like I also have a keen eye for the good deals :)

Shyam Gadwal:

"when I was a kid, I was all over it because it was the only we'd get something in the house, it either had to be on sale or we needed a coupon, lol. Nowadays, I don't really buy much stuff so I don't even pay attention."

Cindy Luo:

"I don't pay much attention to it to be honest."

What's Spicy Right Now?

List your top 1-3 priorities for the week!

If not applicable, share a few thoughts (positive/negative) about current and ongoing tasks.

Getting Priorities Straight! (click me)

Michelle Khlot:

finished surveys

Ryan Nguyen:

Further develop SIF programming timeline
Continue outreach to SIF 2022 Alumni

Shyam Gadwal:

Project timeline, including marketing for the McD Fellowship
Relationship building time with staff members
Planning out for the rest of 2022

Christina Lambert:

1. Emergency fund calls!
2. Student Success cross-department work
3. Developing mental health partnerships

Melvin Nguyen:

1. Prep call and promotion for IES along with reaching out to speakers for upcoming sessions
2. Asana Project Management Proposal
3. November Newsletter

Cindy Luo:

1. High Priority Scholar Outreach
2. Academic Success Coaching

What's Coming Up?

What's on the APIA Scholars calendar for you this week and next week?

Any important announcements and/or meetings?

Are there relevant updates within the current/upcoming month such as planned conferences, vacations, or PTO?

Upcoming on Your Radar! (click me)

Cindy Luo:

Ryan Nguyen:

Attending Gulnara's Baby Shower on 11/16
In-person working session with Shyam on 11/16

Shyam Gadwal:

On November 18, APIA Scholars, Erica Chen and Noor Ali will participate in the Macy's photoshoot to collect marketing materials for our 2023 Macy's campaign!
12/5 and 12/6 -- APIA Scholars Board meeting
1/2-1/13 -- Noel, Stacy, and Florie will be visiting Hawaii and Guam

Christina Lambert:

I'm OOO Nov. 21-23, so will not be here for next staff meeting (11/22).

Melvin Nguyen:

PTO - 11/23

Michelle Khlot:

11/15 teams
11/17 1:1

Weekly Working Styles Check-In (click me)

How would you rate your success at work this week?Net Promoter Score.

Here, success is defined by you! On a scale of 1-10, with 1 being entirely unsuccessful and 10 being completely successful, please provide a rating that best describes how you feel.

*Note from Ryan - Given the transition into the 4 day workweek, I designed this question in efforts to better understands the needs of our Programs team!

Cindy Luo:

Ryan Nguyen:

6
I've been dealing with some illnesses and taking time off that has been making my schedule hard to navigate.

Shyam Gadwal:

7
Thinking and writing on big picture content takes a lot more time to get started since you have to gather and analyze data.

Christina Lambert:

6
Jury duty really threw me off! I had three days instead of four so it took some extra time to get back on track.

Melvin Nguyen:

7
I am still figuring out the right balance between project planning with more immediate/will happen programming versus future focused ones that need to be discussed more. However, I think over the next few weeks it will start to find equilibrium.

Michelle Khlot:

Cultivating Gratitude & Joy: Letters of Love

Check out the shout-outs/appreciation-notes and fun/memorable moments with members of the Programs Team!

This is nice space to reflect, share, and celebrate the small/big wins achieved for the week!

Christina Lambert

"Shout out to Christina for always making food and restaurant analogies in our check-ins." - Melvin

"Hi Christina! Thank you so much for providing the space during election week - it was very reassuring to have that." - Ryan

"Christina -- I'm looking forward to talking student success framework with the group this week!" - Shyam

Cindy Luo

"Shout out to Cindy for supporting me as I flesh out networking events for the next quarter." - Melvin

"Hey Cindy! Thank you for sharing about your experience in Atlanta - it was great to hear that you had a good time meeting folks from diverse backgrounds" - Ryan

"Cindy -- your professor Alex sounds so amazing, so much of what you shared reminded me of what it takes to be a strong teacher/professor, I'm so happy for you" - Shyam

Melvin Nguyen

"Hey Melvin! Thank you for always sharing photos of your food and drink content - it's always so cool to see and they all look real fire!" - Ryan

"Melvin -- very excited for our scholar program last this month, thank you for making it happen!" - Shyam

Michelle Khlot

"Hey Michelle, I hope you are doing well! I appreciate you sharing about family during our Programs meeting" - Ryan

"Michelle -- thank you for sharing about how your sister inspires you, very heartwarming" - Shyam

Ryan Nguyen

"Ryan -- great job sharing with Chantal (UCDC program contact) all the ways our scholars could take advantage of the a program like UCDC" - Shyam

Shyam Gadwal

"Shout out to Shyam for bringing up this idea about bringing students to conferences/associations. It's been on my mind as well as apart of career development programming." - Melvin

"Hey Shyam! It was great seeing you in person for our meeting with Chantale from UCDC. I am really glad and hopeful to see this partnership grow!" - Ryan

Programs Team Shoutouts!

"I appreciate everyone for making the space and being vulnerable during our check-in question this past Tuesday. I love getting to know every better and better each week!" - Melvin

"Thank you to everyone who planned and shared their vacation/pto time for the remainder of the year! These days are here for us, so let's use them!" - Shyam

"Hey Programs team, I wish you all the best in catching up on work and getting all the necessary tasks done! You all are doing incredible work and I am grateful to be in conversation about all that we do during our weekly meetings" - Ryan

All that is Good and Great!

See what the Programs Team has been up to!!

A safe space to share photos of what was aesthetically pleasing, captivating, inspiring, and interesting this week or last week!

Christina's Vibes

"I think I mentioned that my dog is usually underneath the desk while I"m working, here is photographic proof!"

Ryan's Vibes

"I am always in a search for new places to do work and study! I actually came across the MLK Public Library and had a really chill time there - there's so many quiet areas. Afterwards, I treated myself out to some pizza :)"

Shyam's Vibes

"A group of us had a chance to visit Ryan's living space this fall and talk about ways we can partner for more interns to support our work at APIA Scholars"

Melvin's Vibes

"Fish Tacos for dinner this week :-)"

Michelle's Vibes

"My nephew trying to put himself inside a box."

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