For presenters

INSTRUCTIONS

Joining Zoom:

Please log on 10 minutes prior to the start time for your talk session (the full schedule can be found here). This is so that the host can give you the proper permissions. During the session you are presenting in, your Zoom role will be that of co-host so that you can share your screen.

You are more than welcome to use a virtual Zoom background during your presentation, but please try to pick one that isn’t too distracting, and certainly keep it professional.

To set up your presentation:

Attendees will have access to the materials you sent in in advance, but you may want to provide additional audio or visuals or actually walk the audience through your presentation. Here are the steps to make that happen.

• Start screen share.

• If your presentation contains any audio, you must check “Share computer sound” in the Share Screen menu. If you have video, you should check “Optimize Screen Share for Video Clip.”

• Pin session chair video - this is where you’ll get your time warnings (5 minutes remaining, 1 minute remaining, Stop, etc.). Please try to glance at the session chair’s video regularly. If you want, you can recognize that you have seen your warning by saying something like: “I see that I have 5 minutes left. Thank you.”

• If you have notes in your slides that you want to remain hidden, please watch this 3-minute tutorial.

• Optional: Hide the floating meeting controls bar. Hitting ESC should bring the floating meeting controls bar back into view, but some applications (e.g. Google Slides) may block this.

During your presentation:

The session chair will introduce you and the title of your talk before you begin. Once they have “handed you the mic” you have 20 minutes to present before Q&A. When the timer goes off, please finish your sentence and conclude your talk. (We recommend pinning the session chair video so that you can more easily track who is keeping the time for you.)

When you are done with your presentation, please stop your screen share. If you want to refer to your slides or handout during the Q&A session, you can begin screen share again. Remember that audience members also have their own copies of your presentation materials so you should be able to reference those freely.

Q&A:

You don’t have to worry about collecting questions or choosing from raised hands in the audience; the session chair will do that for you. The chair will call on participants who sent them a message in the private chat; you will hear directly from the audience members when they unmute themselves.

Other session presentations:

Your talk will not be the only one during your session. Please refrain from sharing your screen or unmuting yourself when you are not presenting or called on to ask a question. Send your questions for other presenters directly to the session chair.

• Select the chair as the recipient of your message using the dropdown menu in the chat window.

• It is helpful to tag questions with “QUESTION”.

• Please do not use the chat feature for other purposes.

You can review the ALC14 Code of conduct here.

We hope that these instructions alleviate any technical worries you might have and provide an outline of our vision for the conference. Please feel free to contact us at arizonalinguisticscircle14@gmail.com if other questions arise.