Pre-Registration Information

Room Registration

This form serves as room rent contact between the AIT Accommodation unit/OFAM  and AIT student and consists of needed information:

1. Accommodation regulation

2. Rental charging system

3. Allocation of Rooms / Waiting List System

4. Sanction 

5. Useful Contact

6. Linens

7. Notificatio of residence for foreingers (TM.30)

Note: Please be informed that all students are required to pay a THB 3,000 security deposit in accordance with the accommodation policy.

1. ACCOMMODATION REGULATIONS

1. Students are responsible for keeping their accommodation units, furniture, and equipment clean and in good order. No furniture or equipment can be removed from the accommodation unit or transferred from one dormitory to another without the prior approval of the Accommodation Unit. Student dormitories are inventoried and checked regularly.

2. Students are responsible to clean the vacated room before they transfer to another unit on campus, otherwise they will be subject to a cleaning fee.

3. Every accommodation unit is maintained as the need arises and, once vacated, will be renovated according to Institute standards. Furniture and fittings will be changed as necessary, due to wear and tear.

4. All maintenance queries must be reported to the Call Center (callcenter@ait.ac.th) on 02 524 5800 between 0800 and 1700 hours, Monday to Saturday. Only emergency work will be carried out beyond these times.

5. Internal cleaning is not carried out, while deep cleaning is performed every 4 months. External cleaning and ground maintenance are carried out as necessary. Amenities like garbage bags and tissue rolls are not provided.

6. Regular cleaning and hygiene of the unit has to be maintained by the student. OFAM is authorized to undertake random inspection and may lay sanctions if the unit is found to be dirty and unhygienic.

7. Students have to upkeep the cleanliness of the common area and landscape around the building. No pot plants are allowed on the parapet, staircase or other areas around the units that cause disturbance.

8. Linen (one set) is provided to each student living in accommodation units irrespective of the type of unit. One set of linen (one pillowcase and two bedsheets) and one pillow are provided in accommodation units to new students. These are the property of the student, to be used and maintained/washed by the student for the duration of their student status on campus. This linen set and pillow may be kept when leaving AIT. Additional linen is available to purchase through AU.

9. Cooking is not permitted, except in accommodation units where cooking facilities or shared cooking facilities are provided.

10. The use of flammable/combustible cooking appliances, like LPG, is permitted only in accommodation units with cooking facilities.

11. Students are allowed to install outdoor antennas or cable TV, only with the prior agreement of the Accommodation Unit. Split connections are strictly prohibited.

12. Students are not allowed to install heavy appliances, such as air-conditioners, in accommodation units that are not designed for such facilities, i.e. in Student Villages and Category 1 dorms.

13. Upon leaving the accommodation unit, students are required to leave their units clean, remove all possessions, and to leave the unit and its furniture and equipment in the same condition as when the tenancy began. For graduating students, the advance security deposit charged to each student at the time of first allocation of an accommodation unit on campus, will be used if necessary, to pay for any service, loss, or damage to accommodation units, or for other debts incurred during occupation.

14. Students shall not disturb fellow students in the residential areas. Games and activities shall cease at 2300 hours at all sports fields and courts in and near campus residential areas.

15. Noisy group studies and parties are not allowed in student accommodation. Alternative rooms designated for such purpose must be used.

16. Students who misplace their accommodation unit keys may ask the Accommodation Unit to open their dorms. If this service is required after office hours, i.e. 1630 hours onwards, a minimal fee will be required and Security at the main entrance to AIT will need to be contacted.

17. To permit the Accommodation Unit to enter the said premises for inspection at all reasonable times.

2.  RENTAL CHARGING SYSTEM

1. Accommodation rental is payable on the first day of each month. The half month cut-off date is on the 15th, and the last day of the month for a full month payment.

 2. Self-funded students are required to pay a one-month advance deposit. For new students, the first invoice includes rental for two months.

 3. Special and exchange students are required to pay the rent in full for the whole duration of their stay on campus. The full payment will be reflected in the first invoice upon registration.

 4. Rent does not include charges for utilities (electricity, water, unlimited internet access, etc.).

 5. Electricity and Unlimited Internet Access (UIA)

      -  UIA is THB 400 /month

      -  The electricity cutting period is 10th of each month.

Consumption level(unit)    Unit rate (THB)    Reading rate (Unit)

         First unit 0 -100                         5                      20

         Next Units 101- 400                 5.6                    40

         Over 401- up                              6                     40

6. Payments made after 30 days from the date of an invoice, will generate an additional interest penalty of 1.5% per month. If the outstanding amount exceeds two months rent, the student will be asked to vacate the room. Further details are provided in the Credit Policy and Procedures: FB-6-1-1.

7. If the outstanding amount exceeds two-month rental, the students will be required to vacate the rooms.

8. Eviction letters will be sent by OFAM/Accommodation Unit to the concerned students with a grace period to pay the outstanding amount, which includes interest. Otherwise, concerned students have to vacate the room within two weeks after the given deadline to pay.

9. If accommodation and other fees remain unpaid for more than two months, a student’s status shall be  ‘suspended/dismissed due to financial inability’. Viewing of grades and transcripts will be disallowed.

10. Allocation of new rooms to students (based on queuing) will not be allowed for those with outstanding  accommodation rentals.

3. Allocation / Waiting List System

Allocation
3.1. Allocation of Rooms to New Students. It is recommended that new students be on campus during the arrival period specified in the admission offer letter.

3.2. Waiting List System. New and continuing students wishing to move into another category of rooms may queue during the period designated by the Accommodation Unit. Queuing requires a student ID number click here.

· A student may queue for a maximum of three dorm categories in order of preference.
· By queuing in more than one category the student risks being allocated the least preferred room.
· A student may put special requirements in the “specifications” column of the waiting list.
· A student residing on campus must put their name on the waiting list in person, at the Accommodation Unit.

3.3. Allocation According to Waiting List

An offer for transfer/relocation from one unit to another according to the waiting list shall start during the period designated by the Accommodation Unit.
· Allocation based on the waiting list is done only during the semester. The Accommodation Unit will inform concerned students on unit allocation specifics (e.g. new room, dates of transfer, etc.) by email.
· A student shall have five working days to accept the offer. Failure to accept the allocated unit shall result in the removal of the student from the waiting list.
· The allocation to continuing students on the waiting list will be suspended during the arrival of new students, up until the last day of ‘adding/dropping’.
· Category 2 dorms (E, J, K) are allocated to continuing students only. These dorms are continually allocated, as vacancies arise.

3.4. Allocation of Student Villages. 

New and continuing students may apply for student villages following the policies below:

Unmarried Students in Shared Unit
· Students may apply for a shared unit provided they are able to find a group of three students with similar entry and graduation dates who mutually agree to live together. Student groupings will then be included on the waiting list for the allocation of shared units. A changed grouping after the application has been made will necessitate lodging of a new application. A change in the grouping after allocation is not permitted unless otherwise approved by the OFAM Director.

· If shared units become available, the groups on the waiting list will be notified. The students concerned will be given five working days to confirm the offer to move, otherwise the group may lose the offer

Shared Unit for Married Students
· Married applicants will be asked if and when they wish to bring their families to AIT, and informed that there are limited married accommodation units. If married accommodation is not available, new students may be given the option to reside with their family off-campus (provided that prior approval from the Advisor and Student Affairs Director has been granted) or in AIT employee accommodation units, if available. In such instances, the Accommodation Unit will provide information on the types, locations, and rents of suitable accommodation units.
· Married students choosing to remain unaccompanied for some or all of their study period at AIT will be subject to the same campus accommodation policies and procedures as unmarried students above for as long as they remain unaccompanied.

4. SANCTION

Infringements of any of the above regulations will mean sanctions against all parties involved. The sanctions may include withdrawal of names from waiting lists, community service, formal reprimand, fine, suspension, or ban from campus accommodation.

1. Graduating students residing beyond the five day limit (including weekends) after graduation, without prior approval from the OFAM Director may have their accommodation unit sealed by the Accommodation Unit.

2. Furniture and appliances should not be removed from the accommodation unit. The fine for removal of furniture and appliances is Baht 500 per item. Repair and replacement of furniture and appliances must be requested from and approved by the Accommodation Unit, which may ask the tenant to pay additional charges, in situations where damage to furniture and appliances has resulted from direct negligence by the tenant.

3. Students who cook in dormitories where cooking is prohibited may face a minimum fine of Baht 2,000, or the actual costs of the damage caused by cooking.

4. Students who install heavy appliances, such as air-conditioners, in accommodation units not designed for such facilities, will be fined Baht 2,000 and charged for the services related to the removal of the appliances.

5. Smoking, celebratory burning, or bonfires in and near student accommodation is strictly prohibited. Students found guilty may face a fine of Baht 2,000, or the actual costs of the damage caused by smoking or burning.

6. Pets are not allowed in student accommodation. The fine for non-compliance is Baht 2,000.

7. Students disturbing the peace of their surroundings shall receive a formal reprimand as a first warning. Repeated disturbances may face further sanctions.

8. Rooms must be used for residential purposes only. Sub-letting rooms may result in eviction from student accommodation.

9. Students who do not maintain the upkeep and cleanliness of their bedroom, bathroom, corridor, balcony, and cooking facilities, where provided, will be fined Baht 2,000 and charged for cleaning services of the unit.

10. Students who do not upkeep the standard conditions of the common area and landscape around the building, particularly with reference to cluttering the common areas/corridors, and planting plants, will be fined Baht 2,000 and charged for the cleaning and removal services.

5. Useful Contact

6. Linens

The linen set is included 1 pillow,1 pillowcase, and 2 bedsheets

Note: The bedding set is only for first-time students staying on campus, and each student will receive only one set. 

These are the students' property, to be used, maintained, and washed by the student for the duration of the student's status on campus.