Rules & Regulations

• This agreement is entered into between the participant and Al Hekma International School (AHIS) for the purpose of the participant’s participation in the AHISMUN IX Conference.

• By registering for and participating in AHISMUN IX, the participant acknowledges, understands and agrees to comply with the following terms, rules and regulations.

1. General Conduct

• Participants must maintain professionalism, respect and integrity throughout the conference.

• Participants shall respect the cultural sensitivities, values and diversity of all individuals involved in AHISMUN IX.

• Any form of discrimination, harassment, bullying, disrespectful communication or inappropriate behaviour will not be tolerated.

• Participants must follow all instructions issued by the AHISMUN organizing team and AHIS staff.

• The practice of the “Gossip Box” has been officially discontinued and is strictly prohibited.

2. Attendance and Punctuality

• Participants must attend all scheduled sessions, committee meetings, ceremonies and conference activities on time.

• Late arrival, early departure or absence without valid justification may result in disciplinary action or disqualification from the conference.

• Delegates, chairs, press, securities, runners, and other participants must wear their official conference badges and follow the designated dress code throughout the conference.

3. Supervision During the Conference

• Each committee will include the presence of an AHISMUN alumni member, supervising teacher or volunteer parent for guidance, supervision and support.

• Participants are expected to cooperate respectfully with all AHISMUN officials, volunteers, alumni members, supervising adults and AHIS staff.

• Any misuse of school facilities, conference materials or equipment, as well as any violation of AHIS campus policies, may result in immediate disciplinary action.

4. Responsibilities and Assigned Positions

• Participants are expected to fulfil all responsibilities related to their assigned positions before, during and after the conference.

• Failure to complete assigned duties, attend required meetings, respond to official communication or meet conference expectations may result in the participant’s position being revoked.

• The AHISMUN organizing team reserves the right to reassign or revoke a position when necessary to protect the quality, safety and organization of the conference.

5. Compliance and Disciplinary Action

• If a participant is found to be violating AHISMUN IX rules and regulations, behaving inappropriately or failing to fulfil their assigned responsibilities, the AHISMUN organizing team and AHIS staff reserve the right to take appropriate disciplinary action.

• Disciplinary measures may include a warning, removal from a session, disqualification, revocation of the participant’s position or escorting the participant off the AHIS campus.

• These measures may be taken before, during or after the AHISMUN IX Conference.

• All decisions made by the AHISMUN organizing team and AHIS staff regarding disciplinary matters are final.

6. Payment and Refund Policy

• The participation fee is non-refundable under all circumstances.

• No refund will be provided in cases of withdrawal, absence, late cancellation, disqualification, removal from the conference, revocation of a position or failure to attend.

• Payment of the participation fee confirms the participant’s acceptance of these terms and regulations. Payment does not guarantee continued participation if the participant fails to comply with AHISMUN IX rules.

7. Personal Belongings and Responsibility

• Participants are responsible for their personal belongings throughout the conference.

• AHIS and the AHISMUN organizing team shall not be held responsible for the loss, theft or damage of personal belongings during the event.

• Participants are expected to behave responsibly and avoid any actions that may endanger themselves or others.

8. Media Consent

• Participants acknowledge that photographs and videos may be taken during AHISMUN IX for educational, promotional, documentation and social media purposes.

• By participating in the conference, participants consent to appearing in photographs, recordings and official AHISMUN or AHIS media coverage, unless a written objection is submitted in advance.

9. Acknowledgment and Acceptance

By signing or submitting the registration form, the participant confirms:

• Full understanding and acceptance of the AHISMUN IX rules and regulations

• Agreement to follow the instructions and authority of the AHISMUN organizing team and AHIS staff

• Awareness that failure to comply may result in disqualification or removal from the conference

• Awareness that all participation fees are non-refundable

• Confirmation that all information provided in the application is accurate and complete

• By submitting the registration form, I confirm that I have read, understood and agreed to all the terms, rules and regulations stated above.