Please find instructions for each type of submission at the bottom section of this page.
SUBMISSION CUT-OFFS & MEETINGS:
Date of Protocol Review Management Meeting (PRMM): November 12, 2025
Date of Full Board Meeting: November 17, 2025
Posted by Web Admin: Friday, 10/16/2025 - 3:17 PM
For first-time submissions of study protocols for ethical review.
You are submitting a new study protocol that has never been reviewed by the UPD REB.
1. Prepare and ensure the completeness of your requirements. You may refer to the list of requirements below.
2. Fill out the required forms. Make a copy of the forms into your own Google Drive folder and edit the form using Google Docs instead of downloading the files directly.
3. Accomplish and submit the Google Form for study protocol-related submissions. Instructions on uploading required forms and documents are provided on the form.
Forms:
1. UPD REB Form 2(A): Review Checklist
2. UPD REB Form 2(B): Registration and Application
3. UPD REB Form 2(C): Study Protocol Assessment
4. UPD REB Form 2(D): Informed Consent Assessment (for studies with human participants)
Attachments:
1. Study protocol
2. Data collection forms
3. Diagrammatic workflow
4. CVs and training certificates of PI and study team
Study-Specific Documents (as applicable):
Informed Consent Form (ICF) in English
Informed Consent Form in local language/s
Assent Form in English (for studies involving minors or populations unable to accomplish an ICF)
Assent Form in local language/s (for the same populations)
Recruitment advertisements
Other participant information materials (e.g., diaries, pamphlets, brochures)
Material Transfer Agreement (MTA) or Terms of Reference (for studies involving biological specimens)
Research Agreements
Memorandum of Agreement (MOA) or Understanding (MOU) (for collaborative studies)
Intellectual Property Agreement (IPA)
Investigational Device Exemption (IDE)
Data Sharing Agreement (DSA)
Previous ethical review approvals or clearances (for researchers affiliated with foreign institutions)
Clearances or permits from regulatory or institutional authorities, as applicable:
National Commission for Indigenous Peoples (NCIP) Clearance (for studies involving IPs/ICCs)
DENR, NCCA, or other agency permits
UPD Institutional Animal Care and Use Committee (IACUC) Clearance (for studies involving live vertebrates)
Institutional Biosafety Committee (IBC) Clearance (for protocols with biosafety or biosecurity concerns)
For protocols returned by the UPD REB with comments or required modifications after the initial review of the Primary Reviewers or deliberation of the Review Panel
You are responding to REB recommendations (from a Notice of Panel Action) on a previous submission.
1. Prepare and ensure the completeness of forms and documents as requested by REB.
2. Fill out the required forms. Make a copy of the forms into your own Google Drive folder and edit the form using Google Docs instead of downloading the files directly.
3. Accomplish and submit the Google Form for study protocol-related submissions. Instructions on uploading required forms and documents are provided on the Google Form.
Forms:
1. UPD REB Form 2(A): Review Checklist
2. UPD REB Form 2(B): Registration and Application (Revised)
2. UPD REB Form 2(F): Review of Resubmitted Study Protocol
Document/s: As requested by REB
For submissions made after approval of a protocol.
You are providing updates, amendments, or reports related to an approved study.
1. Prepare and ensure the completeness of forms and documents as requested by REB. You may refer to the list of requirements below.
2. Fill out the required form/s. Make a copy of the forms into your own Google Drive folder and edit the form using Google Docs instead of downloading the files directly.
3. Accomplish and submit the Google Form for study protocol-related submissions. Instructions on uploading required forms and documents are provided on the Google Form.
Form/s:
Required for all submissions: UPD REB Form 2(A): Review Checklist
For Continuing Review (annual or periodic progress report for ongoing studies): UPD REB Form 3(A)
For Protocol Amendment (changes or updates to the approved protocol): UPD REB Form 3(B)
For Noncompliance Report (reports of deviations or violations): UPD REB Form 3(C)
For Early Study Termination (notification of early closure of a study): UPD REB Form 3(D)
For Final Report (study completion): UPD REB Form 3(E)
For Reportable Negative Events (reports of adverse or unexpected incidents): UPD REB Form 3(F)
For Queries and Notifications (clarifications or administrative updates): UPD REB Form 3(G)
For Complaints (ethical concerns related to approved studies): UPD REB Form 3(H)
For any changes to panel decisions or classifications that the Principal Investigator wishes to appeal for.
You are appealing a decision or classification by the UPD REB.
1. Fill out UPD REB Form 2(L). Make a copy of the forms into your own Google Drive folder and edit the form using Google Docs instead of downloading the files directly.
2. Accomplish and submit the Google Form for study protocol-related submissions. Instructions on uploading required forms and documents are provided on the Google Form.
For studies that qualify as Exempted from Ethical Review under the National Ethical Guidelines for Research Involving Human Participants (NEGRIHP, 2022) and as classified by the UPD REB.
You are informed by the UPD REB Technical Personnel that your Study Protocol may qualify for exemption after the initial assessment.
1. Fill out UPD REB Form 2(J). Make a copy of the forms into your own Google Drive folder and edit the form using Google Docs instead of downloading the files directly.
2. Accomplish and submit the Google Form for study protocol-related submissions. Instructions on uploading required forms and documents are provided on the Google Form.
Note: When submitting changes or revisions in protocols classified as Exempted, please use UPD REB Form 2(K) 2024: Changes or Revisions in Protocols Classified as Exempted
To see the status of your submitted protocols, please proceed to Status of Submission page.