Procedures

Step 1. Reporting to OASH

No particular form required. It can be reported orally, in writing (letter, suggestion box, tect and hotline message, email, chat), or through other non-written ways.

Step 2. Mediation & Conciliation (Alternative Dispute Resolution)

The focus of ADR is conciliation and mediation and during this process support services shall be provided to both parties.

Step 3. Corrective Measures

Corrective Measures may be taken should the OASH deem them necessary.

Step 1. Report to OASH

It can be reported orally, in writing (letter, email, chat), or through other non-written ways.

For formal complaints, fill up the case in-take form and email it directly to OASH.

Step 2. Interview

Determine Details, record the answers and ensure the record is attested by the complainant.

Step 3. Notices

Within 5 days, from receiving the report, the OASH shall notify the accused party.

Step 4. Response to report

After receiving the notice, within 5 days the accused party shall submit to the OASH a written notarized response.

Step 5. Prima Facie Determination of Sexual Harassment

After recieving a response or once the expiration date of the submission of the response arrives whichever comes first all relevant documents, shall be forwarded to the ASH Council for evaluation and determination, whether or not a prima facie case for sexual harassment exists if the issuance of preventive suspension is necessary.

Step 6. Issuance of Formal Charge

After determining a prima facie case, the Chancellor or president shall issue a formal charge against any or all the accused part within 15 days of receiving the OASH report and recommendations. Issuance of a formal charge may include preventive suspension or protection order.

Step 7. Formal Proceedings under ASH Hearing Committee

Upon issuance of formal charge, a Hearing Committee shall be formed and all proceedings before the Hearing Committee shall be in summary in nature. Formal proceedings shall include:

1. Summons to the accused party

2. Answer to the summons of the accused party

3. Preliminary Meeting

4. Position Papers

5. Clarifactory Meeting

6. Report and Recommendation

7. Decision by Chancellor (If corrective measure is expulsion/dismissal)

8. Appeal to President (If case involves UP Officials and Personnel)

9. Decision by President

10. Appeal to the Board of Directors