The Ph.D. program is designed to prepare men and women for positions of leadership in education and in the food research projects of the government and the food industry. This program allows for specialization in any one of three areas: food processing, food chemistry and food microbiology. 

FS 311 Food Enzymes. Proteolytic and oxidative enzymes, glycosidases and esterases: their properties, reaction mechanisms, control and assay procedures. Prereq: FS 291. 4 u.

FS 316 Food Poisoning. Biological and chemical hazards in food, with emphasis on principles of food safety. Prereq: FS 216. 3 u.

FS 317 Food Packaging. Properties of packaging materials, packaging design, evaluation of packaging performance and economics of packaging. Prereq: FS 217, 218. 3 u.

FS 321 Food Lipids. Reactions, degradation, interaction with other molecules and analysis of fats, phospholipids and related compounds. Prereq: FS 291. 3 u.

FS 326 Low Temperature Microbiology. Isolation and identification of psychrophiles. Prereq: FS 216. 3 u

FS 331 Accessory Components of Foods. Chlorophyll, flavonoids, carotenoids, organic acids, volatile components and vitamins: their biosynthesis, reactions and analysis. Prereq: FS 291. 3 u

FS 336 Biochemistry of Food Fermentation. The growth and metabolism of microorganisms important in food fermentations. Prereq: FS 191, 216. 3 u.

FS 337 Product Development. Application of modern management principles to product development from the inception of the idea to the final marketing stage. Prereq: FS 217, 218. 3 u.

FS 341 Colloidal Chemistry in Foods. Physico-chemical concepts of food system such as sols, gels, foams and emulsions with emphasis on constitution, properties, disruption and action of stabilizers. Prereq: FS 291. 3 u

FS 357 Food Plant Organization and Management. Organization and management of food plants through case and feasibility studies. Special projects to be assigned for individual and group work. Prereq: FS 217, 218. 3 u.

FS 400 Doctoral Dissertation. 12 u. 

a. Admission into the CHE master’s programs shall require:

i. a Bachelor’s degree from a recognized institution of higher learning;

ii. intellectual capacity and aptitude for advanced studies and research;

iii. language proficiency;

iv. satisfaction of additional University requirements such as a health clearance and other special admission requirements that may be imposed by the Dean and/or the Department Graduate Committee, through channels.

b. Each application for admission into a master’s program shall be accomplished in the official application form (CHE GForm 01) of the College and accompanied by the following: See Appendix B for further explanation of the requirements of each program.

i. an official transcript of records with a GWA requirement of 2.00 or better for non-U.P. graduates and 2.50 or better for U.P. graduates;

ii. a formal letter to the Dean of the College stating the applicant’s purpose in pursuing a higher degree;

iii. a short essay in English about the applicant’s purpose in applying to the program; plans for graduate study; specific areas of interest; assessment of academic, mental, emotional preparedness for graduate study, and future prospects;

iv. letters of recommendation from former professors and former supervisors or employers, using the prescribed reference form (CHE GForm 01 – Appendix A); and

c. Each application shall be submitted to the concerned Department Graduate Committee and referred to an assigned evaluator.

d. Applicants should be available for interview to be conducted by the Department Graduate Committee.

e. Applicants should pass an exam to be prepared, administered, and processed by the Department Graduate Committee. The entrance exam is designed to assess the applicant’s general aptitude for graduate studies. The date and venue of the exam will be announced during the application period.

f. The deserving applicant shall be recommended for admission by the Department Graduate Committee, through channels, to the Dean.

g. The Dean through the OCS formally informs the applicant of the results of the evaluation of his/her application.

h. Admitted applicants who wish to defer their enrolment shall fill-in CHE GForm 02. The maximum period for deferment of enrolment shall be one academic year, after which the applicant has to re-apply.

i. Additional Requirements for Foreign Students

i. A Certified True Copy of the English translation of the diploma with the seal of the University and the signature in INK of the Registrar.

ii. Proof of English and/or Filipino proficiency, except for those who graduated from institutions where the medium of instruction is English. For applicants whose medium of instruction is English – a certification from the school that English is their medium of instruction. For applicants whose medium of instruction is not English – IELTS (International English Language Testing

System) Examination Results shall be required. The minimum required overall band score is 7 with a minimum score of 6.5 in each component of the IELTS Academic or General test. For applicants outside the Philippines or for those who are not living in areas geographically proximate to a U.P. constituent university, the Department Graduate Committee concerned shall require any of the following:

1. an online synchronous interaction;

2. a telephone interview;

3. a personal interview to be conducted by a duly accredited U.P. alumnus, alumna or representative (usually from a Philippine embassy or consulate) living in an area close to the applicant’s place of origin.

NOTE: Application form should be submitted one (1) year ahead for purposes of processing the Student Visa and Study Permit.

a. Completion of a Program of Study consisting of at least forty-five (45) units of formal graduate courses, excluding dissertation, in the case of a student admitted into the doctoral program with only a Bachelor’s degree in the discipline or a Master’s degree in an unrelated field; and of at least twenty-four (24) units of formal graduate courses, excluding dissertation, in the case of a student admitted into the doctoral program with a Master’s degree in the discipline; 

b. Maintenance of a Cumulative Weighted Average Grade (CWAG) of 1.75 or better in his/her graduate courses at the end of each academic year until completion of the Program of Study; 

c. Passing of a Qualifying Examination within one semester after completion of a prescribed number of courses in the student’s Program of Study; See Appendix F for the prescribed course requirements under each doctoral program 

d. Passing the Candidacy/Comprehensive Examination after completion of all course work in the student’s Program of Study and those units stipulated by the Residence Rules (see 5.11), if applicable; 

e. Presentation of any research paper in a local or international conference or a research forum organized by the Office of Graduate Studies (OGS) and/or Office of Research Publication (ORP). 

f. Being enrolled in residence in the program during the following phases: 

i. Candidacy/Comprehensive Examination period; 

ii. Defense of the research proposal; 

iii. Duration of the research; 

iv. Oral defense of the dissertation; 

v. One year residency requirement before graduation 

g. Completion of a doctoral dissertation based on a significant, independent, original, scientific research or creative work; 

h. Successful public oral defense of the doctoral dissertation; 

i. Submission of at least six (6) certified bound copies of approved doctoral dissertation; 

j. Submission of at least one (1) article for possible publication in a peer-reviewed journal. Submit to the Department Graduate Committee. 

k. Additional Requirements 

Additional requirements over and above these minimum University requirements and standards for the Doctoral Degree may be adopted with the approval of the appropriate bodies (Department Graduate Committee, College Graduate Committee or College Graduate Faculty Council). 

a. The Program Adviser 

i. Each student admitted into a doctoral program shall be assigned a Program Adviser with a doctoral degree. The Department Graduate Committee shall recommend the Program Adviser to the Dean. 

ii. The Program Adviser shall advise, guide, and evaluate the student until completion of the student’s Program of Study. 

iii. The adviser should monitor the academic performance and progress of graduate students in the College through the Office of the College Secretary, and to recommend to the Dean, through channels, such students’ continuation in or disqualification from, a graduate program. 

b. Program of Study 

i. Within the first semester of the student’s initial year in the doctoral program, a Program of Study shall be designed by the Program Adviser in consultation with the student and the program of study committee (if applicable), on the basis of the student’s academic preparation and desired specialization. 

ii. A copy of the Program of Study shall be made available to the DGC and Office of the College Secretary for records and evaluation purposes. Subsequent revisions in the Program of Study must be authorized by the Program Adviser. 

c. Study Load Per Semester 

The normal study load of a full-time student shall be nine (9) to twelve (12) units per semester of formal graduate courses. Part-time students may take a study load between one (1) to eight (8) units. 

a. Transfer of Credits from Another University 

i. Subject to the recommendation of the Department Graduate Committee and the approval of the Dean, graduate courses taken by a student in another university may be credited towards his/her doctoral program provided that: 

1. these courses were taken within the last five (5) years prior to admission; 

2. these were validated through appropriate means by the Department Graduate Committee concerned; and 

3. the total number of credits transferred shall not exceed three eighths (3/8) of the total number of units in the student’s doctoral course requirements. 

ii. However, condition (2) shall not apply if the courses were taken in an institution with which the University of the Philippines has a special academic arrangement and if these courses are part of the student’s approved Program of Study. 

b. Transfer of Credits from Another Program 

Subject to the recommendation of the Department Graduate Committee and the approval by the Dean, graduate courses taken by the student under another program of the University of the Philippines may be transferred for credit to his/her new doctoral program provided that: 

i. these courses were taken during the last five (5) years prior to the student’s admission or transfer to the doctoral program; 

ii. these units have not been credited to a degree previously obtained by the student; 

iii. and these courses are relevant to his/her new program. 

c. Processing of Transfer of Credits 

Transfer of credits shall be done within the first semester of the student’s admission into the program (CHE GForm 03). The course/s credited shall be specified in the student’s record by the Department Graduate Committee concerned and the Office of the College Secretary. A copy of the approval shall be sent to the University Registrar, through channels. 

a. Grading System 

The following numerical grades shall be used in graduate courses: 1.00 (Excellent), 1.25, 1.50 (Very Good), 1.75, 2.00 (Good), 2.25, 2.50 (Satisfactory), 2.75, 3.00 (Pass), 4.00 (Conditional Failure), INC (Incomplete), and 5.00 (Fail). 

A grade of “3.00” or better is a passing grade. A graduate student earns credit for a course when he/she obtains a grade of “3.00” or better. A grade of 5.00 disqualifies the student from the program. 

b. Cumulative Weighted Average Grade (CWAG) 

The Cumulative Weighted Average Grade (CWAG) shall be based on all courses taken by the student required in his/her curriculum, including those taken in compliance with the Residence Rules (See 5.11), if applicable. 

To remain in good standing, a student must maintain a CWAG of “1.75” or better in his/her course work at the end of each academic year until the completion of the Program of Study. The CWAG shall be computed by the Office of the College Secretary and reported by the latter to the Department Graduate Committee. 

c. Failure to Satisfy the Grade Requirement 

A student who fails to satisfy the CWAG of “1.75” at the end of the academic year shall be disqualified from the doctoral program. The student may appeal for reconsideration to the Dean, through channels. The Dean decides on the appeal upon the recommendation of the student’s Program Adviser and the Department Graduate Committee. 

a. Nature of Examination 

i. The Qualifying Examination shall be a written and/or oral examination which aims to test the student’s mastery of the fundamentals of his/her discipline or area provided by the core courses. 

ii. The examination must be taken by the student within one semester after completion of a prescribed number of courses in his/her Program of Study. See Appendix F for the prescribed course requirements of each doctoral program. The prescribed courses must be completed within the first three semesters of the student in the program. 

iii. A student who enters the doctoral program with a Master’s degree in the same discipline/area may be exempted from the Qualifying Examination by the Dean, through channels, provided that the student has a CWAG of at least 1.45. See Appendix F to check if this applies to your degree program. 

iv. A student who fails to take the Qualifying Examination as prescribed shall not be allowed to take further courses in his/her degree program. 

b. Administration 

i. The Qualifying Examination in each doctoral program shall be scheduled and administered by the appropriate Department Graduate Committee every July (for students intending to enroll during the First Semester) and December (for students intending to enroll during the Second Semester). The Program Adviser shall recommend to the Dean, through channels, the schedule of the Qualifying Examination. 

ii. The application period for the Qualifying Examination starts one week after submission of grades and shall last for two weeks after that. (CHE G Form 05) 

iii. The Dean, based on the recommendation of the Department Graduate Committee, shall appoint an Examination Committee of a minimum of three (3) members who shall schedule, conduct, and evaluate the Qualifying Examination. 

iv. The examination shall be administered by the Department Graduate Committee at intervals of at least two (2) days in the officially designated examination room with the approval of the Dean, through channels. 

v. Results of the Qualifying Examination must be officially reported by the Examination Committee to the Department Graduate Committee and the Dean, through channels, within two (2) weeks after the last day of the examination. 

c. Qualifying Examination Committee 

i. The Qualifying Examination Committee shall consist of a minimum of three (3) graduate faculty members with doctoral degrees. The members of the committee shall be appointed by the Dean upon the recommendation of the Department Graduate Committee (CHE GForm 06). 

ii. Professorial Lecturers and Professors Emeriti may also serve as examiners provided they are doctoral degree holders and known experts in their fields and have taught in the Department or College during the last two (2) years. 

d. Rating 

i. The Qualifying Examination Committee shall create a rating tool or rubric to evaluate the performance of the student in the examination.

ii. A student’s performance in the Qualifying Examination shall be rated “High Pass,” “Pass,” or “Fail” (CHE GForm 07) based on the following guidelines: 

iii. A student who fails the Qualifying Examination shall be allowed to re-take the examination within one (1) year after the first examination.

iv. A second failure or failure to re-take the examination within the prescribed period shall disqualify the student from the doctoral program. 

v. Department Graduate Committees (DGC’s) may impose stricter rating rules, upon the approval of the CGC. 

a. Nature of Examination 

i. The Candidacy Examination shall be a written and/or oral examination which aims to test the student’s mastery of the discipline/area acquired in the Program of Study. 

ii. The examination must be taken by the student after satisfying the following requirements: 

1. completing the course work in his/her Program of Study; 

2. satisfying the language requirement, if any; 

3. obtaining a CWAG of “1.75” or better in his/her course work; and 

4. completing the courses stipulated by the Residence Rules (see 5.11), if applicable. 

b. Administration 

i. The Candidacy Examination in each doctoral program shall be scheduled and administered by the appropriate Department Graduate Committee. The Program Adviser shall recommend to the Dean, through channels, the schedule of the Candidacy Examination (CHE GForm 05). 

ii. The Dean, based on the recommendation of the Department Graduate Committee, shall appoint an Examination Committee of a minimum of three (3) members who shall schedule, conduct, and evaluate the Candidacy Examination. 

iii. The examination shall be administered by the Department Graduate Committee at intervals of at least two (2) days in the officially designated examination room with the approval of the Dean, through channels. 

iv. Results of the Candidacy Examination must be officially reported by the Examination Committee to the Department Graduate Committee and the Dean, through channels, within two (2) weeks after the last day of the examination. 

c. Candidacy/Comprehensive Examination Committee 

The Candidacy/Comprehensive Examination Committee shall consist of a minimum of three (3) graduate faculty members with doctoral degrees, preferably those who have taught the courses covered in the comprehensive examination (CHE GForm 06). The members of the committee shall be appointed by the Dean upon the recommendation of the Department Graduate Committee. Professorial Lecturers and Professors Emeriti may also serve as examiners provided they are doctoral degree holders and known experts in their fields and have taught in the Department or College during the last two (2) years.

 d. Rating 

i. The Comprehensive Examination Committee shall create a rating tool or rubric to evaluate the performance of the student in the examination. 

ii. A student’s performance in the Comprehensive Examination shall be rated “High Pass,” “Pass,” or “Fail” (CHE GForm 07) based on the following guidelines 

iii. A student who fails the Candidacy/Comprehensive Examination shall be allowed to re-take the examination within one (1) year after the first examination. 

iv. A second failure or failure to re-take the examination within the prescribed period shall bar the student permanently from the doctoral program. Moreover, the student shall be disqualified from admission into other doctoral programs within the same Department. 

v. Department Graduate Committess may impose stricter rating rules, upon consultation with the CGC. 

e. Advancement to Doctoral Candidacy 

A student who passes the Candidacy Examination advances to candidacy for the doctoral degree. 

a. A student shall enrol the 12-unit research course (400 level) to officially start the Dissertation. If unable to finish the dissertation after 4 years then the student shall re-enrol the course. 

b. Standards for the Doctoral Dissertation 

The Doctoral Dissertation shall: 

i. embody an original or highly advanced, independent, significant, scientific research or creative work showing depth and breadth of knowledge that significantly contributes to the field of specialization 

ii. show the student’s capacity to make a critical evaluation of previous work done in his/her chosen research topic; and 

iii. demonstrate the student’s ability to present research findings in a clear, systematic, and scholarly manner. 

iv. show advanced knowledge and skills in specialized fields of study (that may be inter-disciplinary or multi-disciplinary) for professional practice or self directed research 

v. demonstrate careful consideration of ethical procedures and standards applied during the research as approved by the CHE Ethical Advisory Committee 

The Dissertation Committee 

i. Upon advancement to candidacy, a Dissertation Committee consisting of at least five (5) members (an Adviser, a Reader/Critic, and three (3) other panel members/readers) shall be constituted (CHE GForm 11). In special cases requiring joint advising, the Dissertation Committee may consist of an Adviser, a Co-Adviser, a Reader/Critic and two (2) other panel members/readers. The Dean will also appoint a representative as an additional member of the panel. 

ii. The Dissertation Committee shall consist of graduate faculty members with doctoral degrees, upon the recommendation of the Department Graduate Committee. The Dissertation Committee members shall be chosen based on their area of specializations and the specific requirements of the student’s research. A maximum of two (2) members of the Panel may come from an academic institution outside the University, including foreign institutions. 

iii. The Adviser shall belong to the College/unit where the student is enrolled. The Co-Adviser and one of the Readers may belong to an outside unit/College/University. 

iv. Professorial Lecturers or Professors Emeriti may serve as Co-Adviser upon approval by the Dean, through channels. 

v. The Dissertation Committee members shall be appointed by the Dean, through channels. 

Functions of the Dissertation Committee 

The Dissertation Committee shall: 

i. approve the dissertation proposal and; 

ii. evaluate the acceptability of the final dissertation paper. 

e. The Dissertation Adviser and Co-Adviser 

i. After the student passes the Candidacy Examination, he/she shall request the Dean for a Dissertation Adviser and a Co-Adviser, if necessary (CHE GForm 10). The Dean shall then appoint the Adviser/Co-Adviser who shall be chosen on the basis of their expertise in the student’s research topic, upon recommendation of the Department Graduate Committee. The Adviser must come from the unit where the student is enrolled. In cases of joint advising, the Co-Adviser may come from outside the unit. In cases that there is no available adviser in the concerned Department to handle the student’s research topic, expert faculty members within the college may be assigned by the Dean, through channels. 

ii. The Dissertation Adviser shall be mainly responsible for: 

1. advising the student in the preparation of the dissertation proposal; 

2. guiding and monitoring his/her dissertation research; 

3. endorsing his/her doctoral dissertation for oral defense. 

iii. The Thesis Co-Adviser shall provide additional guidance to substantiate the research paper. The co-adviser shall also be responsible for: 

1. advising the student in the preparation of the dissertation proposal; 

2. guiding and monitoring his/her dissertation research; and 

3. endorsing his/her doctoral dissertation for oral defense 

f. The Reader/Critic 

The functions of the Reader/Critic are to: (1) evaluate the dissertation for defense; and (2) endorse the dissertation to the Dissertation Committee. 

g. The Panel Chair 

One member of the panel should be assigned as the panel chair. The panel chair will be responsible in facilitating the conduct of the dissertation proposal and final oral defense (i.e. introducing the student and the other members of the panel, managing time during the oral examination, facilitating questions at the end of the student’s presentation, and announcing the results of the oral defense). 

h. The Dean shall also appoint a representative to take part in the proposal and oral defense of the master’s thesis (CHE GForm 15A). The representative must have the following qualifications: 

i. He/she must be a member of the CGFC and a fulltime faculty. 

ii. He/she must be teaching in a degree program that is distinct from that of the thesis student. 

iii. He/she must have a doctoral degree. 

The Dean’s Representative shall have the following functions:

 i. To ensure that the procedures involving the proposal and oral defense have been followed. 

ii. To participate in the student’s proposal and oral defense, without voting rights. 

iii. To report to the Dean the proceedings of the oral defense (CHE GForm 20). 

i. Change in the Composition of the Dissertation Committee 

i. Any change in the composition of the Dissertation Committee (e.g. Adviser, Reader) shall be approved by the Dean. The new member/s of the panel shall be appointed by the Dean upon the recommendation of the Department Graduate Committee. 

ii. A student who wishes to change the composition of the dissertation committee shall formally write the Dean, through channels, stating the reason/s for the request.(Please see CHE GForm 13) 

iii. The Adviser may request to be relieved of his/her duties for justifiable reasons. He/she shall formally write the Dean, through channels. 

j. Number of Dissertation Advisees 

The number of advisees (inclusive of thesis and dissertation students) shall be left to the discretion of the College Graduate Faculty Council. The CHE College Graduate Faculty Council recommends a maximum of two (2) to three (3) Thesis/dissertation advisees at a time per adviser. 

k. The Dissertation Proposal 

The student shall submit a written dissertation proposal to the Dissertation Adviser/Committee. The proposal shall be defended orally before the Dissertation Committee members. A certified copy of the approved dissertation proposal and a form endorsing it, duly signed by the Dissertation Committee shall be submitted to the Dean, through channels. Upon approval of the proposal, the student may then carry out the dissertation research. 

ORAL DEFENSE OF THE DOCTORAL DISSERTATION 

a. Administration of the Oral Defense 

i. After the student’s completed draft has been favourably evaluated by the Research Adviser and Reader/Critic, they shall endorse it for oral defense to the Dean, through channels using CHE GForm 15. 

ii. The request for oral defense should be at least one (1) month prior to the intended date with a letter of endorsement from Reader/Critic stating work is ready for defense. 

iii. The oral defense must be held in the College/unit at a time recommended by the Panel, and authorized by the Dean, through channels. 

iv. The time and place of the doctoral defense shall be officially announced by the Office of the College Secretary at least two (2) weeks before the scheduled oral defense. Announcements consisting of the title of the research and time and place of the defense shall be posted at designated places in the College for the information of the public. The schedule of the defense may be changed only upon the recommendation of the Oral Defense Panel, and authorized by the Dean, through channels. The oral defense shall be held at the College. 

v. The oral defense may be held only under the following conditions: 

1. the dissertation manuscript has been received by each member of the Oral Defense Panel at least two (2) weeks before the scheduled examination; and 

2. all members of the Oral Defense Panel are present, except for programs that require the inclusion of a foreign Co-Adviser or foreign external examiner. If the latter is absent, he/she shall be required to send his/her comments to the Chair of the Panel who shall integrate this in the final report. In unavoidable circumstances, live video conferencing of a maximum of one out of three and two out of five panel members may be allowed.

vi. If any other member of the Panel is absent, the defense shall be re-scheduled. 

vii. The oral defense shall be open to the public, the duration of which shall be left to the discretion of the Panel. The evaluation and rating of the student’s oral defense shall be done by the Panel in a closed-door meeting to be held immediately after the defense. 

e. Oral Defense Panel 

i. The Oral Defense Panel shall consist of at least five (5) members, inclusive of the members of the Dissertation Committee, who are doctoral degree holders. The panel members shall be appointed by the Dean upon recommendation of the Department Graduate Committee. In addition, the Dean shall appoint a representative to take part in the proposal and oral defense. 

ii. A maximum of two (2) out of the five (5) members of the Dissertation Oral Defense Panel may come from an external institution, i.e. outside the Department, College/University. 

f. Rating 

i. There shall be three (3) ratings for the defense: “Pass,” “Provisional Pass,” or “Fail.” 

“Pass” means that few minor revisions are required. Corresponding revisions are to be approved by the adviser only.

“Provisional Pass” means that several minor revisions are required that need to be approved by the panel members. All members of the Panel must agree on the recommended revisions, which must be specified in writing and attached to the final report (CHE GForm 17). A second rating sheet shall be signed only after the student has incorporated the revisions and the Oral Defense Panel has certified that the revisions have been made. 

“Fail” means substantial/major revisions are required by at least two-thirds of the Panel members. Any member who fails the student must specify the reason/s in writing, a copy of which shall be attached to the report of the panel. 

ii. The result of the oral defense must be reported by the Panel to the Dean, through channels, within three working days after the defense (CHE GForm 17). 

g. Passing or Failing the Doctoral Defense 

If the student passes the oral defense, his/her doctoral dissertation shall be considered approved. If the student fails the defense, he/she may submit himself/herself to a second oral defense within one (1) academic year after the first defense. Failure to pass the second oral defense or to retake it within the prescribed period disqualifies the student from his/her current doctoral program, and from being admitted into other doctoral programs offered by the same unit. 

a. One-Year Residence Before Graduation 

The student must be officially enrolled in residence at least (1) academic year prior to the conferment of the doctoral degree. 

b. Regular Period for Completion 

i. The time limit for the completion of all doctoral requirements shall be six (6) years for a student who enters the doctoral program with a Master’s degree or its equivalent in the same discipline and eight (8) years for one who enters the doctoral program with a Bachelor’s degree or a Master’s degree in an unrelated discipline. 

ii. The counting of the period of residence shall start from the student’s first enrollment in a graduate course after admission into the doctoral program and shall include all leaves of absence from the program. The regular period for completion for a graduate student transferring from another University shall be reduced by one (1) semester. 

iii. If there are courses taken by the student prior to his/her admission to the program and credited to his/her course requirements, then the allowed period of completion will be reduced by a number of semesters equivalent to one (1) semester for every nine (9) units of courses credited to his/her program. 

c. Extension of Residence 

i. In meritorious cases, extensions of residence beyond the above regular period of completion may be approved by the Dean upon the recommendation of the Department Graduate Committee. 

ii. This extension shall be for a period not exceeding one (1) calendar year at a time. In no case shall the extensions exceed more than five (5) years. 

iii. The student granted an extension shall take additional units of graduate courses in his/her discipline or area during the extension period at a rate of three (3) units for every two (2) years of extension or a fraction thereof. 

d. Non-Compliance with Maximum Residence Rules (MRR) 

Any student who fails to complete all requirements of the degree within the regular period and any approved extension thereof shall be disqualified from the doctoral program. 

e. Leave of Absence (LOA)/Absent Without Leave (AWOL) 

A student who goes on leave of absence (LOA)/absent without leave (AWOL) from a doctoral program shall seek readmission into the program from the Dean, through channels. 

Any student who wishes to shift to another graduate program must follow the admission process of the chosen graduate program. 

a. Shifting from Masters to Ph.D. Program (and vice versa) 

Students who wish to shift from a Master’s program to a PhD program (and vice versa) in the College must follow the admission procedures and requirements set by the preferred program. Graduate courses taken in the original program may be transferred to the new program subject to provisions in Section 4.5. 

b. Shifting from Diploma Program to Master’s Program (for FLCD) 

Students who wish to shift from a Diploma program to a Master’s program must follow the admission procedures and additional requirements set by the preferred program (letter of request, good scholastic standing, and recommendation from professors). Graduate courses taken in the original program may be transferred to the new program subject to provisions. 

a. Application for Graduation 

After the student passes the oral defense, he/she shall be qualified to apply for graduation to the University Registrar through the Office of the College Secretary. 

b. Submission of Bound Copies 

The applicant for graduation must submit to the Department six (6) bound copies of the approved doctoral dissertation as a prerequisite for graduation to be distributed as follows: three (3) all original copies for the CHE library; one (1) copy for the Dissertation Adviser; one (1) copy for the studied participant/institution and one (1) copy for the student. The bound copies must conform to the standard format of the College and contain the official approval of the dissertation by the members of the Oral Defense Panel, the Department Graduate Committee, and the official acceptance of the dissertation by the Dean. 

c. Submission of at least one Article 

The applicant for graduation must submit to the Department Graduate Committee at least one (1) article on the approved doctoral dissertation with proof of submission to a peer reviewed journal, as another prerequisite for graduation. 

d. Conferment of the Doctoral Degree 

After the graduation of the student shall have been recommended by the Department Graduate Committee and the College Faculty Assembly, endorsed by the University Council, and approved by the Board of Regents, he/she shall be officially conferred the Doctoral degree.