Course Duration: 11 hours
Type of Training: Technical
Target Competency: Technical
Sustainable Development Goal: Quality Education; Decent Work and Economic Growth; Industry, Innovation, and Infrastructure
Number of Modules: 14
Embedded Files
Course Description
Led by officers from the National Archives of the Philippines, this training focuses on upholding records and archives management standards to establish a culture of efficiency and to provide credible and accurate information within and outside the UP Manila community.
Performance Objectives
To describe the general provisions and policies of Electronic Records Management Policy (ERMP);
To determine the Electronic Records Management System Standards;
To describe the creation of electronic records from identifying records eligible for conversion, capturing of electronic records, retention and disposal, record preservation, and data migration process;
To determine the protection of documentary materials through digitization;
To recognize the roles of employees in the implementation of an electronic records management program in their respective offices; and
To create an action plan to achieve an efficient electronic records management system
Course Outline
4. General Policies (Integrating Recordkeeping with Business Requirements, Records Maintained in Official Storage Media, and Electronic Records Management System Standards)
1 hour 30 minutes
5. General Policies (Official Copy, Records Inventory, and Records Eligible for Conversion)
33 minutes
6. General Policies (Capture of Electronic Records, Digital Signature, and Official Email)
18 minutes
7. General Policies (Retention Disposal, Record Preservation, and Data Migration)
19 minutes
8. Transitioning to an Electronic Records Management System (Reasons to Make the Switch from Paper to Digital Recordkeeping)
39 minutes
9. Transitioning to an Electronic Records Management System (Steps to be Undertaken for the Transition)
1 hour 6 minutes
10. Transitioning to an Electronic Records Management System (Budgetary Requirements and Review Current Processes and Systems)
41 minutes
11. Transitioning to an Electronic Records Management System (Change Management and Instill Change)
1 hour 5 minutes
12. Creation of the ERM Committee and Crafting of Other Guidelines
55 minutes
13. Procurement of the ERMS and NAP ERM Policy Compliance Assessment
38 minutes
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