CLEARANCE PROCEDURE OF BOYS HOSTELS UNIVERSITY OF GUJRAT

1st Section

Definitions:

Hostel means, Boys Hostel University of Gujrat, inside and outside of the University premises under the administration of University of Gujrat.

Boarder means, anyone who applies for any boy’s hostel for one or all semesters during his degree duration. Moreover, a student who pays hostel dues but does not reside at the hostel, owing to any reasons, will also be deemed as a boarder.

Non-Boarders means, anyone who does not apply for hostel accommodation or may not be eligible for residence under hostel rules and regulations. Such students are also required to get their clearance from hostel for final transcript under defined rule of non-boarders.

Form means all type of clearance forms such as hostel internal clearance from, account block form and transcript clearance from etc.

2nd Section

This section deals with clearance procedure for both Boarder and Non-Boarders.

Boarders’ Clearance Procedure:

Step One:

Get hostel clearance form from photo copy shops inside the premises of University of Gujrat, HH Campus or Office of Warden Boys Hostel (soft copy)

Step Two:

1. Fill the form cautiously and attach copies of all hostel fee challans/slips/vouchers, which were paid during residing the hostel of University of Gujrat.

2. Original copy of admission fee challan must be attached with the last page of the clearance form.

3. Affix original challan of last mess bill on the first page of clearance form. One cannot claim mess security refund without original mess security receipt.

4. Get the form signed by Office Attendant and Mess Munshi and only then come to Hostel Clerk for mess clearance and personal file completion.

5. Present your clearance forms with personal file before Accountant for hostel dues clearance.

6. Accountant will submit clearance form and present before Warden Boys Hostel for final signature.

7. Boarder will get his form next day after submission.

Non-Boarder Clearance Procedure:

1. Submit clearance form at the Office of Warden Boys Hostels only to be received back on the next working day.

2. A copy of CNIC must be attached to the clearance form.

Note: In case of holiday, official meeting, ceremony at the hostel or any such reason clearance procedure may get delayed. Moreover, boarders/non-boarders are expected to observe office timing which is 8:30 am to 4:30 pm with lunch break taken from 1:00 pm to 2:00 pm.