Instructions for Speakers

Workshop format

Due to time and space constraints, the workshop features a hybrid format. In particular, we have the following main phases:

1. The KEYNOTE, that will open the program;

2. FULL PAPERS: talks related to "full papers”, organized in sessions where an uninterrupted burst of 10-minute presentations will be followed by a (moderated) question time and open discussion about the topic(s) of the session (all speakers will participate together in the question time);

3. SHORT and NON-ORIGINAL PAPERS:

   • minute-madness, featuring 1-minute lightning talks for both “short papers” and “non-original papers”: two uninterrupted bursts of 1-minute talks will let the speakers tease the audience about topics and results of their own works

   • poster showcase, where all attendees are encouraged to directly and freely engage with the speakers, and open discussions and networking are explicitly fostered among the whole community.

NOTES 

• Slides (PDF or PPTX format) are due by ALL speakers, including those of “short" and "non-original papers”.

• Speakers of “short" and "non-original papers” are expected to produce both the (short) supporting slides AND a (printed) poster (on classic paper). 

• There is no need to submit the poster in advance.

• POSTER FORMAT is suggested to be no more than A0 (841 x 1189 mm), PORTRAIT orientation. 

• You can prepare the poster and print it in Bolzano. A viable solution is to find a proper shop, send them the file and collect the printer version in time to exhibit it. 

  • A suggested solution by organizers of AIxIA 2024 is the Schriftart print shop, located in via Rosmini, 20 in the immediate vicinity of the university campus.

    • contact: info@schriftart.it;

    • prices/charges: please contact the shop.

Authors' duties

All authors are kindly asked to complete all the following:

1. submit the camera-ready version of the paper (full and short papers) or the DOI (non-original papers).

2. make sure that at least one of the authors registers to the AIxIA conference (see here).

3. select a presenter (i.e., the speaker) for the talk on EasyChair.

4. add slides for the talk on EasyChair.

5. (conditional) prepare and print a poster for your paper (only for “short" and "non-original" papers).

Both presenter selection and slides upload can be done via EasyChair. Details are reported below.

Adding presenters and slides on EasyChair

To select the presenter and add the slides, log in to EasyChair, use menu tabs "EasyChair" -> "My recent roles" and access the role of program author for HC@AIxIA 2024. If you have more than one talk, you will also have to select from your list of talks.

After accessing your talk you can:

• select the presenter

• add slides

• change any other information about your talk, if required.

If after accessing your talk you see that the presenter is already selected, or that slides have been added, please note that other co-authors of your papers could have selected the presenter or added the slides before you. Please check carefully with all your co-authors.

Thank you for your cooperation. 🙏