Pre-Recorded Video

Please observe the following guidelines for preparing and uploading your virtual presentation ProSES 2021:

The presentation can be recorded by any of the co-authors and will be available during the original dates of the conference via ProSES 2021 FB (close group). We will follow up with more information about opportunities to interact with attendees for questions and answers. We request you to prepare and upload a video of your presentation, comprised of a brief introduction with webcam, if desired, followed by voice over slides for your presentation. Please note that the file must be a video file in MP4 format (more details below). Please do not try to upload PowerPoint or PDF files. There are several video conferencing tools available to easily record a presentation. In this method, you can show your face via webcam (if you’d like) and display your slides as you talk. You can use any meeting software as long as you get a good quality recording and your final file is in the MP4 format. Here are some links to instructions on recording a meeting on common platforms:

• WebEx: Video Conferencing - Record a Cisco Webex Meeting

• Skype: Skype for Business: Recording a Meeting | Information Technology Services |

Bemidji State University

• Google Meet: Record a video meeting - Meet Help

• Zoom: Local Recording – Zoom Help Center

• MS Power Point: Create Voice Over Power point and convert to MP4

Duration: 10 minutes

File size: 100MB max

Video file format: MP4

Resolution = maximum 720p HD

Less than or equal to 1mbps bitrate: To check the bit rate, right click on the file name, click on

properties, go to the details tab, and look for total bitrate.

Dimensions: Minimum height 480 pixels, aspect ratio: 16:9

Please note the final specifications will be checked at the time of submission and files not compliant may not be uploaded. Please be sure the video includes the paper ID, title of the paper, the authors, and a mention to ProSES 2021. Save the file according to your session and paper ID (e.g. for Parallel Session 1, paper ID A122; save as P1A122.mp4).

Use an area as quiet as possible.

Avoid areas that have echo.

Rooms should be fairly small.

Sound dampening with carpeting, curtains, furniture.

Hardline internet connection recommended, but if unavailable, a strong Wi-Fi connection.

Good headset with microphone close to mouth BUT away from direct line of mouth to reduce “pops”. Avoid using default built-in microphone on computer.

Do a test recording of a couple of minutes and review the sound and picture quality, MP4 format, and bit rate before recording the entire presentation.