Resources
Resources
2021 Event Circle Survey - OIT
Office of Information Technology (OIT) Video Event Support is available either online or onsite. Prices vary according to the support option requested.
Home Recording Recommendations from Masonic Cancer Center
Escape Rooms Resources:
Presentation about this topic go to 1:05:09.
https://sites.google.com/site/digitalbreakouttemplate/home
https://sites.google.com/view/unht2roadbusiness/home?authuser=0
Requesting larger zoom meetings - z.umn.edu/largewebinar
Zoom - Self Select Breakout Rooms
How to download the latest version of Zoom
Handout: Facilitating Student Engagement in Synchronous Zoom Sessions
Tips to Create Virtual Events via Zoom - Kimberly Long
Free license for 30 days - request at z.umn.edu/zoomlicense
Consultation with Zoom Events (not UMN) for $300/hr with a 3 hour minimum.
List of Platforms from Event Manager's Blog
Gopher Athletics Virtual Event Packages
Escape Rooms - Green Hat People
Ideas: Stream Yard, Swapcard, Hopin, on24, Zenevent, Pathable, Whova, Remo, Gatherly, Lab Roots, Spatial.Chat, ABP VIP - Pricing/Info
*** OIT is cancelling in person events for spring 2022 as of 1/12 meeting, but recommends the following external techs:
Jack McTigue - jack@mctigue.video
Joel Westacott - joel.westacott@gmail.com
Al Wivell - al@universityvideo.org
Noah Holm noahholm@umn.edu for consultations
Caterers and Venues for Special Diets
BIPoc & Women Owned Food & Catering Vendors
Catering Recommendation list (owned by Amy Pavlick)
Catering Recommendation list (owned by School of Nursing)
Herff Jones for regalia and shipped directly to students with return postage
Marching band audio files: https://soundcloud.com/mnmarch
Request musicians: visit the Gig Board site & email ensemble@umn.edu & to request musicians / add requests to the Gig Board
Request the Marching Band Quintet by emailing: quintet@umn.edu
Notes from January 2025 Commencement Meeting:
2025 Regent timeline for appearance requestsÂ
Late January/early February – Krista Overby with the Regent’s Office will contact commencement coordinators via email with a link to the form to request a Regent for their unit’s ceremonyÂ
March – Krista Overby will work with the Regents on their availability and preferences based off of appearance requests
Late March – Confirm Regent appearances with units
Note: Regent will arrive with their own regalia w/ luggage tag on how their hoods should be worn; helpful to have staff onsite to assist (this is a post-pandemic shift; no more couriering regalia to and from venue and BOR office!)
Shared links for vendors, resources, etc.Â
https://osd.umn.edu/targeted-business-directory/targeted-business-directory
Stoles list: https://docs.google.com/spreadsheets/d/11o8GCwvbdrcId97qbvpKGlcE9fWnx_LuCUtUsRxJRFg/edit?gid=0#gid=0
Video production: Spoke612 has done some excellent work for Explore Minnesota: https://www.spoke612.com/
Epic - tent rental companyÂ
Best practices for soliciting staff to work commencement:
Work into job descriptionsÂ
Frame as an expectation vs. optionÂ
Lean on leadership to encourage staff to sign up
Provide training opportunities and thorough staffing plan/resources to help ease anxieties from staff membersÂ
If visiting venue with staff, be sure to arrange well in advance of the event day to not interfere with the venue’s busy schedules leading up to commencement ceremony daysÂ
Helpful project management tools:
AsanaÂ
Google spreadsheet/task listÂ
Venue best practices:Â
If using courier to drop items off in advance, label with school name and ATTN to front of house staff (specifically for Northrop)Â
Live-streaming is still a relevant and necessary accommodation for ceremoniesÂ
Questions for commencement planners to connect on separately, if interested:Â
How to engage keynote or alumni speakers beyond the ceremony itself – special interviews, dinners, student engagement?Â
Talk through ticketed vs. non-ticketed ceremonies and best practicesÂ
Social media campaigns for commencement
**Slang Productions - Live and Virtual event production company
**Cocoa Creative - Branding, Website/Social Media, Live and Virtual event production company
 **Member of the Targeted Group Business Program, supporting minority, women, and disability owned businesses
REGISTRATION
Internal - View Matrix for Comparison
University Ticketing Services (Northrop)
Contact: University Ticketing Services umntixhelp@umn.edu
Destiny One Registration System (DORS)
Website: https://dors.umn.edu/getting-started
Free Registration Ideas: Google Form, Qualtrics, Zoom Registration
Alumni Market (Free gift facilitation)
Contact for departmental discount code/bulk ideas & pricing: mnalumnimarket@umn.edu
Special pricing on masks
External
Event Brite (free for free events, fees associated for paid events)
PROMOTIONAL ITEMS
Alumni Market - mnalumnimarket@umn.edu
Can provide package/shipping + gift cards
Bookstore - https://bookstores.umn.edu
Can provide package/shipping + gift cards
Parking
Attend weekly parking meetings hosted by Parking & Transportation Services (see yellow bar on website here)
Translation Services
Tomedes Global Services - 1-985-239-0142 support@tomedes.com
Intransol - Jason Wood jason@intransol.com 612-339-4660
Project Fine - Katie van Ejil kvaneijl@co.winona.mn.us 507-452-4100
Minnesota Translator and Interpreter Cooperative - Sally Nichols 651-253-3626 sallynichols323@comcast.net
Click for Translation - offers cert completed by someone other than vendor
INGCO Interpreting: hello@ingcointernational.com 612-605-8006 - Ingrid Christensen ingridc@ingcointernational.com
From UMN Printing:
Marching Band Space at Huntington Bank Stadium
Official rental requests should be sent to mnmarch@umn.edu
Ted Mann Concert Hall - On Campus, West Bank
Can rent lobby separately for smaller events
Off Campus
Embassy Suites Brooklyn Center
Neha.Prajapati@hilton.com
Printing Services
Women/BIPOC Owned Business - Submit Your Ideas! Spreadsheet of responses