If hosting a Research Sprint of your own intrigues you, the following  this step-by-step guide is the perfect start. We provide you with progressive stages, templates, and recommendations based on experience. Follow our process proposed here, or modify it to accommodate your institutional needs. 

Step 1: Plan

Begin planning a minimum of 8 months in advance.  

Set a target date range and identify possible co-working spaces. 

Step 2: Propose

Write up tentative proposal, budget, and timeline for Research Sprints to present to administration for support and approval.

Step 3: Team Up

When your sprint is approved, assemble a coordinating team that will coordinate and see the project through from the beginning to the end.

Step 4: Role Up

Outline roles and responsibilities for Research Sprints coordinating team members (e.g., reserving space, budgeting, designing, updating, and marketing web pages, ordering food and supplies, contacting library faculty and staff to serve on research teams).

Step 5: Space Out 

Reserve space(s) to hold Research Sprints.

Step 6: Call Out

Develop a web page to explain and market Research Sprints.

Draft and share a call for proposals at least ten weeks before the Research Sprints.

Set the proposal submission deadline at least six weeks before the Research Sprints.

Recruitment Messaging Template

Step 7: Promote

Market the Sprints program widely.  Send out emails, attend faculty meetings, post flyers, encourage your library leaders to discuss it with other leaders across campus.  

Recruitment Messaging Template

Step 8: Recruit

Contact your colleagues, remind them of Research Sprints’ structure and aims, and then work to identify and alert potential team members for all received project proposals.

Application Template

Step 9: Review

Create rubric for project selection.

First round: Select finalists.

Second round: Confirm relevant colleague availability, identify project managers, rank finalists, select winners.

Application Review Template

Step 10: Notify

Write acceptance or rejection letters to all applicants.

For rejected applicants, offer individual consultations with relevant staff and point toward useful libraries resources.  

Step 11: Order

Order food, supplies (e.g., whiteboard markers, power strips), and relevant technology (e.g., dongles, software).

Step 12: Orient

Hold a Research Sprints team members orientation meeting:

Review the structure of and expectations for the Research Sprint

Designate roles and responsibilities for each group member

Address colleagues’ questions and concerns

Pre-Sprint Planning Template

Work Plan Template

Step 13: Meet 

One or two weeks before Research Sprints, project managers of each team call and lead a full-team, pre-Sprints meeting in order to set the agenda for the upcoming week.

Project Scope Template

Schedule Template

Step 14: Sprint! 

Hold Research Sprints:

Monday: Welcome, introductions

Wednesday: Team check-in (optional) 

Friday: Public presentations, faculty survey, and librarians survey

Friday: Wrap-up lunch or dinner

Daily Log Template

Step 15: Debrief 

Take stock of the Research Sprints: 

Analyze sprints feedback, including surveys

Write final report 

Process Evaluation Template