Seasonal Calendar

Early September:

• • Check International Student Full-Time Enrollment

  • Send Tax Information to Students on Fellowships

Mid September:

• • Check Fellowship Deadlines and Report Upcoming Deadlines to Students

  • Graduate Program Application Procedures Review

  • Send "How to Graduate" Instructions to Fall Graduates

  • Check on Interdisciplinary Doctoral Fellowship Deadlines and Instructions

Late September:

• • Check on Distinguished Master's Thesis Competition Deadline

Early October:

• • Check Office of Classroom Management Calendar for Important Dates in CCS and Classroom Scheduling

  • Watch for Annual Updates Email from Graduate Office of Admissions

  • Request Training Grant Matches from Grad School

  • Look for Graduate Admissions Coffee Breaks and Sign-up If Needed

Late October:

• • Check on Thesis Research Travel Grant Deadline and Instructions

  • Check on Smithsonian Institute Fellowship Deadline and Instructions

  • Send International Students Grace Period Reminders

  • Check Upcoming Commencement Dates and Deadlines and Communicate to Grads

Early November:

• • November 1: Official Transcript Deadline (Fall Admits)

  • Send Registration Reminders - Spring

  • Send out Appointment Letters

  • Collect Data for Metrics & Surveys for National Institutes of Health (NIH) Training Grants

  • Look-up Payroll Appointment Start and End Dates

  • Check Fellowship Deadlines and Report Upcoming Deadlines to Students

Late November:

• • Remind Students that have Been on Fellowships to Submit Reports

  • Submit Hiring Paperwork to Collegiate or Departmental Office

  • Request Non-Resident Tuition Waivers from Grad School for Non-Resident Students on Fellowships

  • Check on Council of Graduate Students (COGS) Individual Travel and Career Grant Deadlines

Early December

• • Request Bridging Funds from Grad School if needed

  • Send "How to Graduate" Instructions to Spring Graduates

  • Check I-9 Verification Process for International Employees

    • Apply for Social Security Number

Mid December

• • Finalize Program Spring Welcome Week Schedule and Send to Incoming Students

  • December 15: Grad Office Of Admissions Final Deadline To Apply For Next Semester

  • Graduate Program Application Procedures Review

  • Check on Students Obtaining Advanced Master's/Doctoral Status

Mid January

• • Check Fellowship Deadlines and Report Upcoming Deadlines to Students

  • Check International Student Full-Time Enrollment

  • Send Tax Information to Students on Fellowships

  • Graduate Student Annual Reviews

  • Send International Students Grace Period Reminders

Early February

• • Remind Applicable Students and Faculty to Register for Commencement

  • Finalize Course Schedule and Room Assignments for Upcoming

  • February 7: ICGC Fellowship 2020 Deadline

Mid February

• • Send out Appointment Letters to Graduate Assistants

  • Remind Students that have Been on Fellowships to Submit Reports

Early March:

• • March 1: Official Transcript Deadline (Spring Admits)

  • Request Training Grant Matches from Grad School

  • Check Fellowship Deadlines and Report Upcoming Deadlines to Students

Mid March:

• • Graduate Program Application Procedures Review

  • Check on Best Dissertation Award Deadline and Instructions

Early April:

• April 1: Check Health Plan Open Enrollment Period for Residents, Fellows, Interns

• Collect Data for Metrics & Surveys for National Institutes of Health (NIH) Training Grants

• Contact Incoming Contact Incoming International Students About American Classroom Readiness Training

• Send Registration Reminders - Summer and Fall

Mid to Late April:

• • April 15: National Signing Deadline (Council on Graduate Students)

  • Submit Hiring Paperwork to Collegiate or Departmental Office

  • Send International Students Grace Period Reminders

Early May:

• • Look-up Payroll Appointment Start and End Dates

  • Check Fellowship Deadlines and Report Upcoming Deadlines to Students

  • Check I-9 Verification Process for International Employees

Mid to Late May:

• • Check on Students Obtaining Advanced Master's/Doctoral Status

  • Finalize Program Summer Welcome Week Schedule and Send to Incoming Students

  • Send out Appointment Letters to Graduate Assistants

  • Remind Students that have Been on Fellowships to Submit Reports

  • Individual Graduate Programs Back-Up 3 Year Old Applications

June:

• • May 31: Deadline to Cancel Summer GAHP

  • Check Academic/Registration/Billing Deadlines

  • Check the University Holiday Schedules

  • Send "How to Graduate" Instructions to Summer Graduates

July:

• • Make Sure Incoming International Students Have All the Paperwork

  • Check Fellowship Deadlines and Report Upcoming Deadlines to Students

  • Check on Fulbright Scholarship Deadlines

  • July 15: Grad Office Of Admissions Final Deadline To Apply For Next Semester

  • Admissions Status Clean Ups

  • Graduate Student Annual Reviews

  • Submit Hiring Paperwork to Collegiate or Departmental Offices

  • Contact Incoming International Students About Arrival Dates

  • Send International Students Grace Period Reminders

August:

• • Finalize Program Fall Welcome Week Schedule and Send to Incoming Students

  • Send out Appointment Letters to Graduate Assistants

  • Request Bridging Funds from Grad School if needed

  • Check I-9 Verification Deadlines for US Citizens

  • Check Dates of Graduate & Professional Orientation and Student Resource Fair

  • Check on Students Obtaining Advanced Master's/Doctoral Status

  • Check on Council of Graduate Students (COGS) Individual Travel and Career Grant Deadlines

  • Check Graduate Assistant Health Plan Enrollment Dates and Communicate to Students

  • Remind Students that have Been on Fellowships to Submit Reports

  • Request Non-Resident Tuition Waivers from Grad School for Non-Resident Students on Fellowships

  • Submit Third Party Billing and Graduate Assistant Health Benefits Paperwork for Students on Fellowships

  • Apply for Social Security Number