Addenda

Use Cases

Examples of addenda in a business letter include:

• noting an enclosure (enc.)

• listing who else has received the letter (cc:)

Examples of addenda to a RFP include:

• minor corrections,

• clarifications,

• deadline updates,

• major changes to drawings and specifications.

Checklist

I. Analysis

• • Why is the addenda being added?

  • Who are the people needing the information?

  • How is the addenda to be conveyed to those who need the information?

II. Evaluation

Content

• • • Does the addenda have a clear objective?

    • Does the addenda contain tested directives?

    • For example: Was it found to be important information to include elsewhere?

    • Has the addenda been issued in enough time for bidders to use it in preparing their bid?

Format

• • • Does the addenda follow the appropriate sequence?

      1. Introduction

      2. Addendum number

      3. Name of issuing party (Owner, Manager or Architect/Engineer?)

      4. Project Identification

      5. Date

      6. Opening remarks and instructions

      7. Addendum changes, in sequence

      8. Changes to prior Addenda

      9. Changes to Project Manual

      10. Changes to introductory documents

      11. Table of contents

      12. Changes to bidding requirements

      13. Invitation to Bid

      14. Instructions to Bidders Bid Forms

      15. Other bidding requirements

      16. Changes to the Owner-Contractor Agreement and other Contract forms

      17. Changes to General Conditions and Supplementary Conditions

      18. Changes to other Contract Forms

      19. Changes to specifications, in sequence of Section numbers

      20. Changes to Drawings, in sequence of the Index of drawings

Appearance

• • • Has the addenda been numbered appropriately?

    • Does the addenda include visual aids?

    • Is it presented in a way which is easy to understand and navigate?

      • • Bullet points

        • Lists

        • Table of contents (if needed)