Costs and Funding

State Funding

Minnesota statute 124D.091 authorizes the state to reimburse high schools for costs incurred when they offer concurrent enrollment courses to their students. Passed in 2007, this statute requires high schools to partner with concurrent enrollment programs accredited by the National Alliance of Concurrent Enrollment Partnerships (NACEP) in order to be eligible for state reimbursement funds. College in the Schools has been accredited by NACEP since 2005.

High schools may also be eligible for reimbursement if they partner with a non-accredited program that is in the process of becoming accredited, or can demonstrate that they have met standards comparable to NACEP standards. Please contact Jeanne Krile (jeanne.krile@state.mn.us; 651-582-8637), School Finance, Minnesota Department of Education, for more information.

Costs

Fees

Schools pay the fees and costs associated with offering U of M courses through CIS. The CIS fee has remained at $145/course registration since 2009.

CIS initiates a Memorandum of Agreement (MOA) with each school upon acceptance into the program. Each year thereafter, an email is sent to each school to confirm or update the billing contact information. Among other things, the MOA provides the U of M with contact information for the fiscal officer at the high school or district responsible for paying the CIS fees. This information is used by the Third Party Billing Office at the U of M, which is charged with managing such third party “sponsored” accounts. The billing information which follows is shared with the fiscal officer named in the MOA:

• • • Each student’s charge is attached to the student’s account until it is transferred to the student’s school’s account just before the monthly bills are sent out. Occasionally a student finds his or her way to their U of M account online and finds this amount due; if you hear of this, you can assure them it will be erased shortly. If they receive a bill via email or mail, contact CIS at once as something is incorrect and we will help you sort it out.

    • Any other fees—for such things as a bus pass or library fine—remain on the student’s account and the student is responsible for paying them.

    • Bills are sent out monthly for student registrations (as well as adjustments or refunds for withdrawals) processed within the past month, so a bill may not always appear complete and current. Although we endeavor to process all the registrations from a single class at one time, it is not always possible, and so the registrations for one class may be spread out over two or more billing cycles. Registrations for multiple classes for the same student may also be spread out over billing cycles. This does not mean that you will be billed twice for the same class for any one student, only that not everyone got registered for U of M credit within the same monthly cycle. (Students who take the course for high school credit only will not appear on the bill.)

Contact:

• • • Contact CIS or Third Party Billing (tpbill@umn.edu or 612-625-8559) with general questions.

    • Enrollment Services (cisenroll@umn.edu) can help with questions about whether a specific student’s registration or withdrawal is accounted for on a given bill.

Related Policies:

• Late Fees, Refunds for Withdrawals (CIS Policy Reference Guide)

Other Expenses

Additional expenses of offering CIS courses include:

(1) Textbooks and Course Materials

Schools are responsible for ensuring that students have access to required textbooks, course materials, lab equipment and supplies. Information about required books and materials are found on individual course description pages on the CIS website.

CIS requires high schools to use the same textbook(s) as are used in the course taught on the U of M campus; a few courses allow the use of different textbooks, but in these cases the textbooks must be approved in advance by the U of M faculty coordinator for the course. Textbooks are replaced infrequently.

(2) Substitute Teachers and Summer Professional Development

Schools are responsible for paying additional expenses related to instructor participation in professional development workshops and student field days. Common expenses include:

• • • substitute teachers for days when CIS instructors attend professional development workshops at the University

    • substitute teachers for days when CIS instructors bring CIS students to the University for a student field day

CIS encourages schools to compensate instructors for any non-contract day spent in CIS's required summer professional development workshops.

(3) Transportation

Schools are responsible for paying to transport students in CIS courses to the University to participate in student field day. Participation in student field day is required for two courses, and optional for the remainder.

See Release Days, Field Days for more information.