For Thesis/Capstone Project 1

The subject teachers submit the list of research groups to the RC. Then, the RC will prepare the schedule  and send a copy via email to the subject teachers for information dissemination. Moreover, the RC will also post the schedule on the CCE SDLRC Bulletin Board or CCE Research Center Google Site. The schedule of the outline defense starts on the 6th or 7th week of the term.  

If the research group is not currently enrolled in Thesis/Capstone Project 1 but has already been endorsed by their research adviser for outline defense, please see the college RC as soon as possible. 

For Thesis/Capstone Project 2

The schedule of the Final Defense is prepared in advanced. The schedule of the final defense for all (enrolled) research groups is two weeks after the 1st Term Final Exam. 

The subject teachers submit the list of research groups to the RC. Then, the RC will prepare the tentative schedule and send a copy via email to the subject teachers for information dissemination. Moreover, the RC will also post the schedule on the CCE SDLRC Bulletin Board or CCE Research Center Google Site. 

If the research group is not currently enrolled in Thesis/Capstone Project 2 but has already been endorsed by their research adviser for final defense, please see the college RC as soon as possible. 

Please note that the Outline or Final Defense Schedules schedule is prepared in advanced. Therefore, the research group must submit the following documents at least 3 days before their scheduled defense to RC

For Outline Defense

• Research Title Form - reviewed and signed by the RA, RC, and the dean. 

• Research Undergraduate Agreement - signed by students (individually), parent/guardian, and RA

• Parental Consent - signed by parent /guardian and subject teacher; must be notarized with parent/guardian valid ID with three specimen signatures.

• Endorsement Letter (with RA, ST, RC, and Dean's signatures)

• updated exam permits (of the current exam period)

• 3 copies of the research document and sample designs/prototypes

• 3 copies of Thesis & Capstone 1 - Title/Outline Defense Evaluation Form 

For Final Defense

• Endorsement Letter (with RA, ST, RC, and Dean's signatures)

• updated exam permits (must be good for 5th or 6th exam)

• copy of Certificate of Deployment (IT/GD)

• copy of Certificate Presentation (CS/MMA/DAT/LIS)

• copy of Certificate of Acceptance

• copy of Alpha Test Form

• copy of Beta Test Form(s)

• 3 copies of the research document

• 3 copies of Thesis & Capstone 2 - Final Defense Evaluation Form 

As per the Research Agreement:

Section 9. The researcher/s shall deliver an oral defense as scheduled by the RC before the final exam. Failure to submit themselves for oral examination forfeits their right to obtain a passing grade. Likewise, failure to submit a bounded duly approved final manuscript on time shall cause a grade of 7.2, which should be completed within the standard completion days as the UM registrar prescribes. No extension shall be entertained. 

Section 10. If the researcher/s failed to meet or satisfy the requirements and criteria for title, outline, and final defenses, they shall be given another chance through re-defense. This re-defense is granted only once. Should the researcher/s fail during the re-defense, they shall be given a failing grade and must reenroll the course. 

Use the email template below and submit the required documents via cceresearchcenter@umindanao.edu.ph.

Subject: TURNITIN REQUEST - Lastname1, Lastname2, Lastname3

To: cceresearchcenter@umindanao.edu.ph.

Body:

Hi CCE Research Center, 

Submitting the following documents for plagiarism check:

For Thesis/Capstone Project 1

1. scanned copy of outline defense minutes with research adviser (RA)’s signature (which means all comments/suggestions were complied)

2. scanned copy of Thesis & Capstone Project 1 Title/Outline Defense Evaluation Form with scores from the 3 panelists

3. Grammarly Report (score >=95%; generated by RA)

4. Grammarly edited document in DOCX format (revised outline research paper and approved by RA)

For Thesis/Capstone Project 2

1. scanned copy of final defense minutes with research adviser (RA)’s signature (which means all comments/suggestions were complied)

2. scanned copy of Thesis & Capstone Project 2 Final Defense Evaluation Form with scores from the 3 panelists 

3. Grammarly Report (score >=95%; generated by RA)

4. Grammarly edited document in DOCX format (revised final research paper and approved by RA; do not include appendices yet)

Thank you.

Your name

Reminders:

• Do not forget to attach all required documents.

• Processing is within 3 business days except weekends and holidays. 

• Cut-off of Plagiarism Check/Turnitin requests is every MWF @ 8am.

• Each team is given 3 plagiarism check attempts for the entire duration of their thesis/capstone project. On the 4th attempt, the group must pay Php 500.00 at the cashier  for "Plagiarism Check Fee - RPC". 

*to be updated*

After the oral defense, a copy of the minutes will be sent to you via email within 5 days.  Then, do the following steps:

1. Update your document based on the minutes and comments found in the documents.

2. Submit the revised document to the Research Adviser (RA) for review. If all is okay, RA will sign the minutes.

3. Present your prototype/sample design to RA for review. If all is okay, RA will sign the prototype/design checklist.

If during the outline defense you received an evaluation rating of "Accepted" or "Accepted with Minor Revision", skip Step 4.

4. Submit your revised paper with the minutes to your panelists. If all requirements are all met, panel members will sign the minutes (revision log) and/or will provide their title/outline defense evaluation scores. 

5. If the 3 panelists gave their respective evaluation scores, submit the revised document for Grammarly checking to RA. Then, RA will generate the Grammarly Report (must be >=95%) and the Grammarly edited document. 

6. Then, request for plagiarism check to cceresearchcenter@umindanao.edu.ph. See How to submit Turnitin Request?

7. Go back to your oral defense panel members and submit the following:

• • Thesis 1 and Capstone Project 1 - Validator’s Checklist and Criteria Form (1 per validator/panelist)

  • Minutes of the oral defense with RA's and panel members' signatures (if evaluation rating is "Accepted with Major Revision"

  • Revised research document 

  • Turnitin result (similarity index must be 15% or below, print 1st page only w/ % rating) 

  • Prototype or Design Checklist (signed by RA)

  • Copy of research document during the defense with panelist's comments (optional)

  • Thesis 1 and Capstone Project 1 - Title/Outline Defense Evaluation form with score (optional)

If all is okay, the panelist will grade and sign the Thesis 1 and Capstone 1 -Validator’s Checklist and Criteria Form.

8. If the 3 panelists gave their validator's scores, compile the following documents (using A4 Folder with Clear/Plastic Front Cover and Fastener). 

Then, submit the compilation to your RC the following for grading or processing of your N.G*.

Then, submit to RC the following for grading or processing of NG: 

• Photocopy of Thesis 1 and Capstone Project 1 - Title/Outline Defense Evaluation form (of the 3 panel members with score and signature)

• Photocopy of Thesis 1 and Capstone Project 1 - Validator’s Checklist and Criteria Form (of the 3 panel members with score and signature)

Update your research compilation folder with the following original copies of (1-7):

1. Minutes of the outline defense (complied, w/ RA’s signature)

2. Thesis & Capstone 1 - outline defense evaluation form (from 3 panelists w/ grades)

3. Thesis & Capstone 1 - validator’s checklist form (from 3 panelists w/ grades)

4. Grammarly result (1st page w/ 95% rating or above)

5. Turnitin result (1st page only w/ similarity index rating of 15% or below )

6. Prototype Checklist signed by RA

7. Printed (Thesis/Capstone 1) outline research document (as submitted during Turnitin checking; Grammarly edited)

8. Endorsement letter for Outline defense signed by the RA, ST, RC and Dean.

9. Copy of updated exam permit (individually; current exam period)

10. Research Title Form - reviewed and signed by the RA, RC, and the dean. 

11. Research Undergraduate Agreement - signed by students (individually), parent/guardian, and RA.

12. Parental Consent - signed by parent /guardian and subject teacher; must be notarized with copy of parent/guardian valid ID with three specimen signatures.

* Please coordinate with the college RC for pre-checking of the compilation.

After the oral defense, get a copy of the minutes. Then, do the following steps:

1. Update your document based on the minutes and comments found in the documents.

2. Submit the revised document to the Research Adviser (RA) for review. RA will sign the minutes if all comments/actionable items are met. Otherwise, review the minutes and revise your document.

3. If you DID NOT RECEIVE evaluation score during the final defense, submit the following to your panelist: 

• • Revised document

  • Updated application/software/multimedia system

  • Thesis & Capstone 2 - Final Defense Evaluation Form (for scoring)

  • Minutes of the final defense (with RA's signature, all comments/actionable items were complied)

  • Copy of research document during the defense with panelist's comments (optional)

If all is okay, the panelist signs the minutes and gives the evaluation score. Otherwise, review the minutes and revise your document.

4. If you RECEIVED an evaluation score during the final defense, submit the following to your panelist: 

• • Revised document

  • Updated application/software/multimedia system

  • Minutes of the final defense (with RA's signature, all comments/actionable items were complied)

  • Thesis & Capstone 2 - Final Defense Evaluation Form (with score)

  • Copy of research document during the defense with panelist's comments (optional)

If all is okay, the panelist signs the minutes.

5. If the 3 panelists gave their evaluation scores, submit to RA the revised document for Grammarly checking. RA will generate the Grammarly Report (must be >=95%) and the Grammarly edited document. 

6. Request for plagiarism check to cceresearchcenter@umindanao.edu.ph.

Public Presentation/Defense

7. To be listed as a presenter at the CCE Research Forum, submit your minutes of the final defense (with RA and 3 panelists' signatures) - this will indicate that your paper is ready/approved for public presentation.

8. Request @cceresearchcenter to upload an Android or iOS app to Google Playstore or Apple Store.

1st Round of Checking  

Download the Thesis and Capstone Project 2 - Pre/Validation/Post Checklist Form (v.1).

9. Submit the following to the RC for checking:

• •  official receipt of Research Fee (Php 2,700 or Php 900 per member)

  • minutes of the final defense (with RA and 3 panelists' signatures)

  • manuscript in printed form (excluding Thesis and Capstone Project 2 - Validator's Checklist and Criteria Form )

  • 1 DVD (rewritable) - full manuscript and source code/final copy of application/software/multimedia system

  • must have already completed the public presentation

If all is okay, RC endorses the research group for the validator's checking. 

10. Go back to your oral defense panel members or panelists and submit the following:

• • Thesis and Capstone Project 2 - Validator's Checklist and Criteria Form (1 form per validator/panelist)

  • Minutes of the final defense (with RA and 3 panelists' signatures)

  • manuscript (printed form; not in hardbound form)

  • DVD 

2nd Round of Checking  

11. If the 3 panelists gave their validator's scores, submit the complete manuscript (in printed form) to the RC for checking before final printing and bookbinding.

If all is okay, RC gives the signal for final printing and bookbinding. 

Submission of Hardbound Thesis and Capstone Project

12. To process your course grade or N.G., submit the following to the RC:

• • 2 hardbound copies of your thesis or capstone project

  • 2 DVD, which includes the full manuscript in DOCX and PDF format and the raw source files/source codes/assets and the application/software/multimedia system.

  • completed checklist form  

  • compilation of forms and documents

  • activity notebook/journal

  • copyright application form

  • completed prior art search activity/patent application (if applicable)

  • application/software/multimedia systems already uploaded to Google Playstore / Apple Store / webhosted / YouTube.

RC will forward your documents to your respective subject teacher for grading or N.G. processing if all is okay.