Embedded Files
What you need to know
What you need to know
Executing a successful event requires planning in advance to execute a vision. Here are some helpful resources to guide you in that direction.
Budgeting
Budgeting
MAKE A COPY Example Budget.xlsxExample Budget Spreadsheet
Example Budget Spreadsheet
Not sure where to start budgeting for your event? Look no further!
This sample budget has examples of standards for travel, meals, and venues. Make a copy and input different values to see how much funding you think you will need for your next event.
HowtoEditExampleBudgetSheet_PDF_2024-06-03150932.365618.docxHow to Edit the Example Budget Sheet
How to Edit the Example Budget Sheet
A guide for how to make a copy of the Example Budget Spreadsheet
Hosting
Hosting
How do I get reimbursed? Can my guest drive instead of fly? What is the mileage rate?
What is the maximum I can spend on a meal? What about alcohol? Is alcohol included in the price of a meal? All of these questions and more are addressed in the LSA Hosting Best Practices.
What is the maximum I can spend on a meal? What about alcohol? Is alcohol included in the price of a meal? All of these questions and more are addressed in the LSA Hosting Best Practices.
Additional Considerations...
Additional Considerations...
Venue:
Will the event be in-person, virtual, or hybrid?
Some locations are free, such as classrooms, while others come with an additional cost, such as rooms at the Michigan League, the Union, or Rackham (costs vary, we can help you book the venue)
Will the event be catered?
We are happy to coordinate catering for events, and/or make reservations for you
Transportation/Lodging:
Will the guest(s) need airfare or railway transportation? Will the guest(s) need transportation to or from the airport/train station?
Will the guest(s) need lodging?
Audience:
Who is your target audience for your event, or in other words, who are you inviting to your event?
Ex: Undergraduate students within your department, undergraduate students across the University, graduate students within your own department, faculty teaching language courses, etc.
Ready to start working with an MLB/Thayer Events Team Member?
Ready to start working with an MLB/Thayer Events Team Member?
Submit your event budget, ideal event date, and additional event information into the event planning form and we will begin working on your event!
Submit your event budget, ideal event date, and additional event information into the event planning form and we will begin working on your event!
In order to have adequate time to prepare for your event, please fill out this form at least two months before your intended event date, depending on the complexity of the event. Thank you.
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