Email Migration 2020

Background

UMD’s IT Standard on Institutional Email requires that UMD personnel conducting university business must use an approved email system and specifies that UMD Email (the DIT-managed UMD Gmail system) is the official email system for university business. Several migrations are planned to help UMD community members move from department-managed email systems to UMD Email.

UMD Email accounts also provide access to other Google services, including Calendar, Drive, Docs, Sheets, Slides, Search, Keep, and Hangouts. Additionally, there are significant differences in the agreement language and the data collected between a typical consumer Gmail and the UMD G Suite for Education accounts.

Migration Overview

Migration Groups

To provide several scheduling options options for departments moving as well as to ensure the quickest data migration possible, moves to UMD's G Suite will take place in sets, or Cohorts.

Cohort 1
Go Live March 2, 2020

nflc.umd.edu

mfri.umd.edu

Cohort 4
Go Live June 29, 2020

umsg.umd.edu

cs.umd.edu

Cohort 2
Go Live June 1, 2020

i95coalition.org

astro.umd.edu

ibbr.umd.edu

glmwt.umd.edu

Cohort 5
Go Live July 13, 2020

rhsmith.umd.edu

Cohort 3
Go Live June 15, 2020

sesync.org

CSCAMM
Go Live February 1, 2021

cscamm.umd.edu

Upcoming Migration Dates

CSCAMM

1/11/21 - 1/19/21

Pre-migration stage for CSCAMM

If desired, organize your email inbox and folders.

Identify and remove any export-controlled data from your account. U.S. export laws control the transmittal of export controlled technical information to non-U.S. persons and locations. If you believe you have data like this, please contact the Service Desk.

1/19/21 - 1/29/21

Background migration for CSCAMM.

You may use your departmental account but limit some tasks.

Do not file any email messages received before 3 p.m. Tuesday, January 19. (If you file any of these messages, those moves will not be reflected in your new UMD G Suite account.) You may file new messages as usual.
Do not delete, rename, move, or create any folders/labels (in your departmental account or your UMD G Suite email account).
If you have used your UMD G Suite email account before and have forwarding set within G Suite to send mail to your departmental account, please turn off that forwarding before 3 p.m. on Friday, January 29 to prevent a mailing loop error and bounced email messages. Instructions are available from Google under the “Turn off automatic forwarding” heading.

1/29/21 - 2/1/21

Final migration for CSCAMM

Begin using your UMD G Suite account

Use your new UMD G Suite account to send/receive email and to book new calendar appointments.
Calendar events and Contacts will begin to appear in your account during this period, if moving from Google.
You may be missing email received between January 19 and January 29 when you begin using your account. If you are missing mail older than that, you may contact the IT Service Desk at itsupport@umd.edu to report the migration issue.
Do not make any changes to Labels until you receive the all-clear message that your account is complete -- likely on Monday, February 1.

Past Migration Dates

Cohort 1

2/11/20 - 2/18/20

Pre-migration stage for Cohort 1.

If desired, organize your email inbox and folders.

Identify and remove any export-controlled data from your account. U.S. export laws control the transmittal of export controlled technical information to non-U.S. persons and locations. If you believe you have data like this, please contact the Service Desk.

2/18/20 - 2/28/20

Background migration for Cohort 1.

You may use Exchange but limit some tasks.

Do not file any email messages received before 6 p.m. Tuesday, February 18. (If you file any of these messages, those moves will not be reflected in your Google account.) You may file new messages as usual.
Do not delete, rename, move, or create any folders.

2/28/20 - 3/2/20

Final migration for Cohort 1.

Begin using your UMD G Suite account

Use your Google account to send/receive email and to book new calendar appointments.
Calendar events and Contacts will begin to appear in your account during this period.
You may be missing email received between February 18 and 28 when you begin using your account. If you are missing mail older than that, you may contact the IT Service Desk at itsupport@umd.edu to report the migration issue.
Do not make any changes to Labels until you receive the all-clear message that your account is complete -- likely on Monday, March 2.

Cohort 2 (Original Timeline)

3/2/20 - 3/6/20

Pre-migration stage for Cohort 2.

If desired, organize your email inbox and folders.

Identify and remove any export-controlled data from your account. U.S. export laws control the transmittal of export controlled technical information to non-U.S. persons and locations. If you believe you have data like this, please contact the Service Desk.

3/6/20 - 3/20/20

Background migration for Cohort 2.

You may use your departmental account but limit some tasks.

Do not file any email messages received before 3 p.m. Friday, March 6. (If you file any of these messages, those moves will not be reflected in your new UMD G Suite account.) You may file new messages as usual.
Do not delete, rename, move, or create any folders/labels.
If you have used your UMD G Suite email account before and have forwarding set within G Suite to send mail to your departmental account, please turn off that forwarding before 3 p.m. on Friday, March 20 to prevent a mailing loop error and bounced email messages. Instructions are available from Google under the “Turn off automatic forwarding” heading.

3/20/20 - 3/23/20

Final migration for Cohort 2.

Begin using your UMD G Suite account

Use your new UMD G Suite account to send/receive email and to book new calendar appointments.
Calendar events and Contacts will begin to appear in your account during this period, if moving from Google.
You may be missing email received between March 6 and 19 when you begin using your account. If you are missing mail older than that, you may contact the IT Service Desk at itsupport@umd.edu to report the migration issue.
Do not make any changes to Labels until you receive the all-clear message that your account is complete -- likely on Monday, March 23.

3/20/20 - 3/23/20

Final migration for Cohort 2.

Begin using your UMD G Suite account

Use your new UMD G Suite account to send/receive email and to book new calendar appointments.
Calendar events and Contacts will begin to appear in your account during this period, if moving from Google.
You may be missing email received between March 6 and 19 when you begin using your account. If you are missing mail older than that, you may contact the IT Service Desk at itsupport@umd.edu to report the migration issue.
Do not make any changes to Labels until you receive the all-clear message that your account is complete -- likely on Monday, March 23.

Cohort 2 (New Timeline)

5/1/20 - 5/14/20

Pre-migration stage for Cohort 2

If desired, organize your email inbox and folders.

Identify and remove any export-controlled data from your account. U.S. export laws control the transmittal of export controlled technical information to non-U.S. persons and locations. If you believe you have data like this, please contact the Service Desk.

5/14/20 - 5/29/20

Background migration for Cohort 2

You may use your departmental account but limit some tasks.

Do not file any email messages received before 3 p.m. Thursday, May 14. (If you file any of these messages, those moves will not be reflected in your new UMD G Suite account.) You may file new messages as usual.
Do not delete, rename, move, or create any folders/labels.

If you have used your UMD G Suite email account before and have forwarding set within G Suite to send mail to your departmental account, please turn off that forwarding before 3 p.m. on Friday, May 29 to prevent a mailing loop error and bounced email messages. Instructions are available from Google under the “Turn off automatic forwarding” heading.

5/29/20 - 6/1/20

Final migration for Cohort 2

Begin using your UMD G Suite account

Use your new UMD G Suite account to send/receive email and to book new calendar appointments.
Calendar events and Contacts will begin to appear in your account during this period, if moving from Google or Office 365.
You may be missing email received between May 14 and 29 when you begin using your account. If you are missing mail older than that, you may contact the IT Service Desk at itsupport@umd.edu to report the migration issue.

Do not make any changes to Labels until you receive the all-clear message that your account is complete -- likely on Monday, June 1.

Cohort 3

5/21/20 - 5/29/20

Pre-migration stage for Cohort 3.

If desired, organize your email inbox and folders.

Identify and remove any export-controlled data from your account. U.S. export laws control the transmittal of export controlled technical information to non-U.S. persons and locations. If you believe you have data like this, please contact the Service Desk.

5/29/20 - 6/12/20

Background migration for Cohort 3.

You may use your departmental account but limit some tasks.

Do not file any email messages received before 3 p.m. Friday, May 29. (If you file any of these messages, those moves will not be reflected in your new UMD G Suite account.) You may file new messages as usual.
Do not delete, rename, move, or create any folders/labels.
If you have used your UMD G Suite email account before and have forwarding set within G Suite to send mail to your departmental account, please turn off that forwarding before noon on Friday, June 12 to prevent a mailing loop error and bounced email messages. Instructions are available from Google under the “Turn off automatic forwarding” heading.

6/12/20 - 6/15/20

Final migration for Cohort 3.

Begin using your UMD G Suite account

Use your new UMD G Suite account to send/receive email and to book new calendar appointments.
Calendar events and Contacts will begin to appear in your account during this period, if moving from Google.
You may be missing email received between May 29 and June 12 when you begin using your account. If you are missing mail older than that, you may contact the IT Service Desk at itsupport@umd.edu to report the migration issue.
Do not make any changes to Labels until you receive the all-clear message that your account is complete -- likely on Monday, June 15.

Cohort 4

6/10/20 - 6/17/20

Pre-migration stage for Cohort 4.

If desired, organize your email inbox and folders.

Identify and remove any export-controlled data from your account. U.S. export laws control the transmittal of export controlled technical information to non-U.S. persons and locations. If you believe you have data like this, please contact the Service Desk.

6/17/20 - 6/26/20

Background migration for Cohort 4.

You may use your departmental account but limit some tasks.

Do not file any email messages received before 3 p.m. Wednesday, June 17. (If you file any of these messages, those moves will not be reflected in your new UMD G Suite account.) You may file new messages as usual.
Do not delete, rename, move, or create any folders/labels.
If you have used your UMD G Suite email account before and have forwarding set within G Suite to send mail to your departmental account, please turn off that forwarding before noon on Friday, June 26 to prevent a mailing loop error and bounced email messages. Instructions are available from Google under the “Turn off automatic forwarding” heading.

6/26/20 - 6/29/20

Final migration for Cohort 4

Begin using your UMD G Suite account

Use your new UMD G Suite account to send/receive email and to book new calendar appointments.
Calendar events and Contacts will begin to appear in your account during this period, if moving from Google.
You may be missing email received between June 17 and June 26 when you begin using your account. If you are missing mail older than that, you may contact the IT Service Desk at itsupport@umd.edu to report the migration issue.
Do not make any changes to Labels until you receive the all-clear message that your account is complete -- likely on Monday, June 29.

Cohort 5

6/17/20 - 6/24/20

Pre-migration stage for Cohort 5.

If desired, organize your email inbox and folders.

Identify and remove any export-controlled data from your account. U.S. export laws control the transmittal of export controlled technical information to non-U.S. persons and locations. If you believe you have data like this, please contact the Service Desk.

6/24/20 - 7/2/20

Background migration for Cohort 5.

You may use your departmental account but limit some tasks.

Do not file any email messages received before 3 p.m. Wednesday, June 24. (If you file any of these messages, those moves will not be reflected in your new UMD G Suite account.) You may file new messages as usual.
Do not delete, rename, move, or create any folders/labels (in your departmental account or your UMD G Suite email account).
If you have used your UMD G Suite email account before and have forwarding set within G Suite to send mail to your departmental account, please turn off that forwarding before noon on Friday, July 10 to prevent a mailing loop error and bounced email messages. Instructions are available from Google under the “Turn off automatic forwarding” heading.

7/10/20 - 7/13/20

Final migration for Cohort 5

Begin using your UMD G Suite account

Use your new UMD G Suite account to send/receive email and to book new calendar appointments.
Calendar events and Contacts will begin to appear in your account during this period, if moving from Google.
You may be missing email received between June 24 and July 10 when you begin using your account. If you are missing mail older than that, you may contact the IT Service Desk at itsupport@umd.edu to report the migration issue.
Do not make any changes to Labels until you receive the all-clear message that your account is complete -- likely on Monday, July 13.