NO-SHOW POLICY
Please take note that IEEE has a strict policy on no-shows. Therefore, if your paper is accepted, one of the authors and their representatives MUST PRESENT it at the conference by appearing physically or online.
Papers with no-show participants without a valid reason will not be submitted to IEEExplore. No refund of the paid fees may be claimed by the no-show author.
PUBLICATION POLICY
Publication of papers is solely dependent upon the author’s response to queries and proofreading during the production stage. Publishers or Conference Organizers can decline to publish the conference paper that does not meet their quality standards.
We do not claim or guarantee that any papers will be indexed in any database. Indexing services evaluate conference papers and independently determine what they will index. The procedures for the same are dynamic and are liable to change from time-to-time.
The publication time for the papers received is not fixed. It may take up to 6-9 months from the date of completion of the conference or even more for further processing. The same can also be extended due to unavoidable circumstances or as per the publisher requirements or delayed response by authors to publishers’ queries.
PAYMENT POLICY
Instructions for Author(s) Registration & Payment of Registration Fee
Each paper must be at least registered by one (1) author for presentation in the conference getting it published in IEEE Xplore®.
Registration fee for each category has been defined in the Registration Fee table. No registration will be confirmed until payment is received.
Additional Paper Registration and Co-author registration applies as mentioned in table above (if application).
If more than one author (co-author) has to register for the same paper; they shall register and make payment separately as per the fee detailed for ‘Co-Author Registration’.
The fee includes access to Opening/Closing Ceremony, Keynotes/Invited Lectures, Oral Paper Presentation Sessions in online mode, Online Conference Online materials, Participation/Presentation Certificate (through e-mail after the completion of conference).
Registration must be paid and confirmed before the deadline. We may revise our terms and conditions as per the government norms, for example to reflect changes in relevant laws or regulatory requirements or improvements.
Kindly pay the conference registration fee through online mode. The online registration process is managed by UiTM official payment gateway site.
Paper has to be presented in the conference virtually (online) and paying the applicable registration fee.
Registration fee can be paid by available payment methods (FPX, Kiple, Visa, MasterCard, WeChat Pay, ALIPAY, Boost and Touch 'n Go eWallet) through the payment gateway provided. Kindly note that the card details will not be accepted via email.
All payment amounts will be converted to Malaysian Ringgit according to the current foreign exchange rate.
REFUND POLICY
Cancellation of registration without any valid reason is not permissible.
60% refund (minus an administrative fee of 40% registration fee) if cancellation received and approved before or on 30 November 2025.
No refund if cancellation received after 30 November 2025.
In case of any additional or error payments made by the participant, refunds could be processed within 30 working days.
PRIVACY POLICY
This policy document highlights our privacy practices regarding personal information that we collect and store about you through this website and also for those personal information that you provide us while participating in our conferences/events and campaigns.
We process your personal information when it is necessary for the purposes of a legitimate interest pursued by us or a third party (when these interests are not overridden by your data protection rights). This applies in the following circumstances:
to identify you once you register on our website; and
to contact you and respond to your questions or requests;
to understand which parts of the website are visited and how frequently; and
to provide access to desirable content based on your preferences.
The information supplied by you after the registration will be kept as a record and we are committed to data privacy will protect your personal information, wherever necessary.
We may also share the personal information provided by you to our third-party service providers engaged in the conference held and to our co– sponsors for event purpose only.
Except to the disclosure of the information to the above concerned parties, we will not disclose your personal information to any other third party without your consent.
If you do not wish to get contacted in the future for event purposes, write to us via email to unsubscribe this service provided by us.
If you choose not to provide your personal information that is mandatory to process your request, we may not be able to provide the corresponding service for publication-related communication from organizers or publishers in the future.
The information of the reviewer body is highly considered to be confidential and cannot be disclosed at any point in time even if claimed or requested.
The contact details and personal information of speakers agreed to be a part of our conference may be shared with event attendees. We may also post the information containing name, affiliation, email address, etc., with a photograph on our various conference websites for visitors knowledge attending a particular conference.
We prohibit the creation of frames around all the web pages which alters and affects the visual presentation of any of our websites.
Filming and photography may take place at the conference. You consent to your image and likeness being used in marketing and films without any payment to you. By attending a conference, you hereby have the absolute right and permission to use your photograph or video image in promotional materials and publicity. In addition, you hereby consent to waive any and all future claims, causes of actions, and/or demands against conference secretariat.