After Your Visit (Reimbursements)

📅  Please submit your reimbursement request within 45 days of your trip. 📅

Unfortunately, claims received after 90 days cannot be processed.

Detailed information regarding reimbursable expenses may be found on our Travel & Lodging Information page.

➡️ To be reimbursed for your travel, the university requires that you fill out a 204 Payee Set-Up Form. Please select the non-UCSC affiliate tab to complete this form. Please reach out to finaff-tech@ucsc.edu if you have any issues completing the form. 

➡️ Email your receipts to the Department Staff contact.  The staff will prepare your travel reimbursement in DocuSign.

You’ll receive an email from DocuSign asking you to review and sign the reimbursement form to complete the process.

🌍 International Visitors

If you are not a U.S. citizen / permanent resident, please follow the instructions to upload any needed documentation in the 204 Payee Set-up Form.

 💡 Note: Honoraria payments are restricted and may only be allowed for certain visa types or short visits (under 9 days).