Enrollment Exceptions

Late Withdrawal 

(After the Add By Petition deadline but before the last day of the quarter) 

• Graduate students are referred to their department for any enrollment issues. 

• Students’ faculty advisors determine whether to request an enrollment exception. ▪ Written support from the professor is required. 

• The department will confirm written support from the professor and will confirm that the student will still be enrolled in the minimum required number of units after adjusting their enrollment. 

• If the department supports the request and has support from the professor, the department will email the Registrar's Office (registrar@ucsc.edu) all required information which includes: 

  • Term 

  • Student name 

  • Student ID # 

  • Class # 

  • Grade option 

▪  The Registrar's Office will process the enrollment transactions in AIS.

• The Registrar's Office will assess applicable $10 late enrollment fees to the student account. 

• The Registrar's Office will send any necessary grading forms to the department for completion.

During the Quarter 

(After the Add By Petition deadline but before the last day of the quarter) 

• Graduate students are referred to their department for any enrollment issues. 

• The Graduate Program Coordinator determines  whether to request an enrollment exception.

• Written support from the instructor is required. 

• The department will confirm written support from the instructor and confirm that the student will still be enrolled in the minimum required number of units after adjusting their enrollment. 

• If the department supports the request and has support from the professor, the department will email the Registrar's Office (registrar@ucsc.edu) all required information which includes: 

  • Term 

  • Student name 

  • Student ID # 

  • Class # 

  • Grade option 

▪  The Registrar's Office will process the enrollment transactions in AIS.

• The Registrar's Office will assess applicable $10 late enrollment fees to the student account. 

• The Registrar's Office will send any necessary grading forms to the department for completion.

After the Quarter 

Changes to enrollments after the end of the quarter require approval though the Dean of Graduate Studies.

• Graduate students are referred to their department for any enrollment issues. 

• The Graduate Program Coordinator determines  whether to request an enrollment exception.

• Written support from the instructor is required. 

• The department will confirm written support from the instructor and confirm that the student will still be enrolled in the minimum required number of units after adjusting their enrollment. 

• If the department supports the request and has support from the instructor, the department will email Graduate Division all required information which includes: 

  • Term 

  • Student name 

  • Student ID # 

  • Class # 

  • Grade option 

• The Dean of Graduate Studies will email approvals/denials to the Department and the Registrar's 

• The Registrar's Office will process the enrollment transactions in AIS.

• The Registrar's Office will assess applicable $10 late enrollment fees to the student account. 

• The Registrar's Office will send any necessary grading forms to the department for completion.