Below are guidelines to assist campuses in preparing shipments of JACS material. Following these guidelines helps ensure the material's safety during transport and facilitates processing at the Southern and Northern Regional Library Facilities.
Clean volumes of any excess dust and dirt
Keep titles together, in volume number order; do not organize material by size
Load volumes onto machine carts and/or book trucks
For machine carts (divided shelves)
Place one row of volumes per shelf/side (up to six rows per machine cart), volumes upright and not inverted, spines facing out
Ensure that volumes do not extend past the edges of the machine cart
For standard book trucks (shelves not divided)
Small books: two rows per shelf, volumes upright and not inverted, spines facing out
Larger books: one row per shelf, volumes upright and not inverted, spines facing in one direction
Books too tall for lower shelves: place on fore-edge with tops in one direction
Ensure that volumes do not extend past the edges of the truck
Attach labels to each machine cart/ book truck that include the following information (a label template is available for convenience):
TO: NRLF/SRLF JACS
FROM: Your Campus
Date:
Number of items:
Book Truck Number [e.g.'1'] of [e.g.'20']
Shipping provider will secure any loosely packed machine carts/book trucks with foam spacers (provided by shipping provider)
Shipping provider will secure loaded machine carts/ book trucks with plastic wrap (provided by shipping provider)
Improperly loaded machine carts/book trucks may be rejected by the shipping provider
Important note for library staff: please do not assist shipping professionals in unloading empty machine carts or loading empty machine carts on or off transportation vehicles. It is part of UC’s agreement with Iron Mountain, and important for the safety of all individuals involved, that cart movement on the loading dock, loading and unloading into transportation vehicles, and movement of carts for the transportation process be completed solely by Iron Mountain staff.
Exterior dimensions: 4 x 4 x 2 ft (23 linear feet of total usable shelf space)
Detailed dimensions:
Shelf length varies: 42.75 - 43 in
Shelf depth: 11.5 in
Middle Shelf Height: 15.5 in
Bottom Shelf Height: 17.75 in