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TRAVEL OPTIONS
Driving (recommended)
Public Transit schedules within Grande Prairie are not as robust as in Edmonton, so it is highly recommended that all learners have a vehicle during their Grande Prairie rotation. Transportation costs (including parking) within Grande Prairie during the rotation are NOT reimbursed.
Travel costs for driving to Grande Prairie and back to Edmonton are reimbursed directly to the resident. Mileage is based on the distance shown on Google maps (459 km each way.) Travel claims are entered by the Office of Rural & Regional.
Please see instructions below.
Flying
Flying
Residents MUST book flights using the UofA Travel Management procedures. Flights booked and paid for by residents will NOT be reimbursed
Please see instructions below.
HOW MANY TRIPS CAN I CLAIM?
HOW MANY TRIPS CAN I CLAIM?
Royal College Residents are eligible for reimbursement of one return trip between the home site and the rotation site for every 4 week block of the rotation.
1 Month Rotation
1 Month Rotation
Travel to your rotation site & return travel to your home site
2 Month Rotation
2 Month Rotation
1 round trip home 30 days after your start date
3 Month Rotation
3 Month Rotation
2 round trips home 30 and 60 days after your start date.
DRIVING TO GRANDE PRAIRIE
DRIVING TO GRANDE PRAIRIE
Travel costs for DRIVING to and from Grande Prairie for your rotation are REIMBURSED.
Calculated city to city, based on Google Maps. You will not need to submit fuel receipts.
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AUTHORIZE ORRH TEAM MEMBER TO ENTER EXPENSE CLAIMS ON YOUR BEHALF
AUTHORIZE ORRH TEAM MEMBER TO ENTER EXPENSE CLAIMS ON YOUR BEHALF
Corrie Merchant | MERCHANT (Enters claims)
Rattan Dhillon | RATTAN1 (Approves claims)
Joyce Cabalo | CCABALO (Tracks claims)
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COMPLETE AND RETURN CLAIM FORM
COMPLETE AND RETURN CLAIM FORM
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APPROVE YOUR CLAIM
Approve your claim as soon as you receive the "Approval Request" email from UAlberta.
Approve your claim as soon as you receive the "Approval Request" email from UAlberta.
FLYING TO GRANDE PRAIRIE
FLYING TO GRANDE PRAIRIE
Travel by AIR must be booked through the University of Alberta.
Flight costs are paid directly to the airline and are NOT reimbursed to the resident.
Detailed information on booking flights is available on the UofA Travel Management website.
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SEARCH FOR PREFERRED FLIGHT
Choose Fully Refundable Economy Fare.
Make note of flight details for step 3.
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COMPLETE
TAP FORM
Information you will require for the TAP Form
Speed Code
RCE42
Budget/Project Owner
Dr. Shirley Shipper | sschippe
Optional Department Financial Administrator
(not optional for this travel)
Corrie Merchant | gpmeded@ualberta.ca (Program Admin)
Rattan Dhillon | orrhtl@ualberta.ca (Internal Reviewer)
After the form has been submitted, you, the Budget/Project Owner and the Optional Department Administrators will receive an email with the TAP number and the form responses.
The TAP ((Travel Authorization Payment) number and speed code will be required to book air/bus/rail using the UAlberta online booking tool or directly with the UAlberta travel agency. Do not send the email to SMS.
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BOOK THE FLIGHT USING CONCUR OR MARITIME TRAVEL
On the Travel Management website choose ONE of the following options:
A. Book flight directly using the Concur Online Booking Tool
A. Book flight directly using the Concur Online Booking Tool
Review the detailed guide for using the Online Booking Tool.
Create an account in Concur (if you do not already have one.)
Log onto the Concur website.
Book flights as shown in detailed guide.
Note: Always choose Fully Refundable Economy Fare – includes checked bag and seat selection
B. Online Booking Request Form directly with Maritime Travel
Complete online Maritime Travel UofA Online Request Form
Under comments insert the desired flights you wish to book. Note: if you have a significant other accompanying you, indicate that here as well. Maritime will then ask for a personal credit card number to charge for your partner's flight--this will make sure you get on the same flight.
Note: Always choose Fully Refundable Economy Fare – includes checked bag and seat selection
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SEND FORMS
Send completed TAP form and copy of flight itinerary to: gpmeded@ualberta.ca
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