CObis Code of Conduct

By participating in a COBIS Student Event, individuals agree to abide by the Code of Conduct. Participants who exhibit any behaviour that contravenes this may be immediately removed from the event in question and may be suspended from future COBIS events. Please review the COBIS Student Events Code of Conduct, relating to students and staff, in full.

Students must:

• Demonstrate empathy, tolerance, respect, and kindness towards others.

• Be respectful of differing opinions, viewpoints, experiences, and cultural sensitivities.

• Be considerate and respectful to all participants, attendees, hosts, officials and COBIS staff. 

• Do not engage in unacceptable behaviour, including but not limited to demeaning, discriminatory, or harassing behaviour, materials, or speech, whether in-person or online.

• Adhere to digital etiquette during online events including appropriate use of chat, breakout rooms, and screen sharing. The expectation will be for cameras to be turned on when requested (where this impacts bandwidth or connectivity, participants can ask permission to turn cameras back off once the event has begun).

• Take part for enjoyment and strive for personal excellence.

• Graciously accept constructive feedback 

• Compete by the competition conditions and rules. 

• Accept responsibility and apologising to those affected by our mistakes, and learning from the experience 

• Learn to value honest effort, skilled performance and improvement. 

• Cooperate with the officials, teachers, and teammates (if applicable).

• Do not argue with the officials’ decisions.

In the case of team events:

• Work hard for the team as well as for yourself. 

• Treat all teammates and opponents with kindness and respect.

In the case of in-person events:

• Develop and demonstrate awareness and respect for local customs, laws, expectations and cultural context.

• Respect the venues, hotels and transport vehicles.

• Keep living spaces tidy.

• Do not disturb others in the hotel.

Data Processing 

In order to administer this event, COBIS/ St George's British International School will collect information about attendees once the event is confirmed e.g. dietary, medical, accessibility, passport info (for visa support only if required) and online elements. Please ensure that you have obtained the correct consent from pupils or guardians when providing this information. COBIS may ask for evidence of this consent.

COBIS will also collect lead teacher, head teacher and finance names and contact details. This data will be shared with the host school for the administration of the event. COBIS and the host school have a data sharing agreement in place to protect the transfer of this information. 

The full name, age, and school name of any students taking part may be published on the COBIS and St George's British International School website and social media. This information may also be published and promoted at the COBIS Annual Conference in May 2027 and in other COBIS-related publications. Participants may be asked to take part in such reasonable promotional activities and material as COBIS may require. By taking part in the event, the teacher confirms that the appropriate consent has been obtained from parents/carers and/or pupils (who are under the age of 18) to publish this information (full name and photo/video images, and school name and logo). COBIS may request evidence of this consent at any time, such as signed parental / guardian consent forms or confirmation of school policy. Evidence of such permissions may be requested by COBIS at any time. 

COBIS will process this data in line with their Privacy Policy. The host school will process this data in line with their Data Protection Policy. 

In line with applicable Data Protection Laws, the data subject, or a parent or legal guardian acting on their behalf, may request the removal of their name at any time. Please contact students@cobis.org.uk to make this request.

These event Terms and Conditions should be read in conjunction with the COBIS Membership Terms and Conditions (with specific reference to Schedule 14), which is linked here. By agreeing to these event Terms and Conditions, you agree to also be bound by the relevant sections of the COBIS Membership Terms and Conditions. Should your school not adhere to the Membership Terms and Conditions, your membership with COBIS may be subject to review as determined by the COBIS Board. 

COBIS reserves the right to publish updated guidance and Terms and Conditions regarding the COBIS Music Festival 2027. 

Other Information You Need to Know

Supervision and Safeguarding
St George's British International School will implement on-site safeguarding procedures during official sessions only.

The participating school retains all parental and supervisory duties including travel, accommodation, medical care, and behavior outside scheduled sessions.

Media, Image & Intellectual Property
During the event, photographs and videos may be taken to celebrate the success and participation of the students, as well as to promote the event. 

• These videos and photographs will be shared on COBIS/St George's British International School social media, on the COBIS/ St George's British International School website and used for online and printed marketing by COBIS/ St George's British International School.

• Please get in touch (students@cobis.org.uk) if you would like more information or to indicate that a specific pupil’s image should not be used.

• COBIS has no control over spectators taking photographs or videos or where they share any media.

By participating in this event, schools confirm that all necessary parental consents will be obtained for these purposes. COBIS may ask for evidence of this consent.