NEWS YOU CAN USE!

If you have not already RSVP'd and secured your spot for the trainings, you will need to wait until LAUNCH coordinates additional trainings next week. Information on these dates and locations are forthcoming. Check the LAUNCH website for updates, as these trainings are not provided by the College of Engineering. 

It is your responsibility as participants in the S-REU program to fulfill training compliance requirements. Failure to do so is grounds for a student's removal in the S-REU program and the forfeiture of any stipend payments. 

The following trainings are required of all REU students:

• Responsible Conduct for Research

• General Lab Safety Training

  • Introduction to Laboratory Safety Training (online – course #2114106)

  • Hazard Communication Training (online – course #11020)

  • (Department Specific) Working Safely with Cryogenics (online – course #211228)

• Radiological Safety Training

• Title IX Training

Parking

Summer Only Parking Permit

Customers who do not currently have a permit but want to park for the summer should purchase a lot 100 permit and park according to the Break & Summer Parking Map. Permit prices are prorated on a weekly basis. We recommend purchasing the permit about a week before you need it to get the best price and still allow time for shipping. Permits must be purchased online.

Break Parking

During designated breaks (not summer), all permits, including Night permits are valid all day in the areas highlighted on the Break & Summer Parking Map.

ALL STUDENTS SHOULD BE ADVISED OF THE TWO CAMPUS EVENTS THAT WILL IMPACT TRAFFIC AND PARKING THIS SUMMER:

June 8, 2024 | Mexico vs. Brazil | 7:30 PM | Kyle Field

June 15, 2024 | George Strait | 6:00 PM | Kyle Field

These events are considered "game days" and will impact most all lots on campus. Consult TAMU Transportation to see if your lot is designated as event parking and take the necessary steps to avoid ticketing or towing. 

Summer Meals

Summer meal plans can be purchased here. 

Dress Code

Unless your faculty states otherwise, students are expected to dress in a business casual manner and in accordance to all PPE requirements. The poster session is business casual. 

Haas Hall Key Pick-up

Students can pick up their keys as early as 8:00 AM on Saturday, May 25th. Keys will be located at the service desk in Hullabaloo Hall located next to Haas Hall. Later that afternoon, ResLife will have a staffer available to help and answer any questions that you have for them. 

Travel Reimbursement 

Students can begin filing their travel reimbursements now with this form. All reimbursements should be turned in by June 5th. Only one submission should be provided, so ensure that you have all of your documentation ready. Those traveling by car need to calculate the distance from their home institution to TAMU and multiply it by two. 

Added May 17, 2024

TAMU Campus Info and Haas Hall Resident's Package

Residence Life sent over several documents that may be useful to incoming students that are not familiar with College Station and our campus. They are located in a folder on the shared drive here. As they send more information throughout the summer, I will add it to the Drive. 

Added May 18, 2024

Volunteer Needed for Orientation 

I am looking for one volunteer to help coordinate orientation. This is a simple way to give back to your program! This largely entails running the monitor and navigating through the slide deck as we progress through the material. If you feel inclined to help, reach out to me at emwilliams@tamu.edu.

I will add more to this thread as questions arise - keep checking back!

If you're receiving an error to access anything in our Google apps, you're probably not logged in with your TAMU NetID! You shouldn't have to ask for access...

Dear REU/SURE Coordinators:

This message contains a few updates and reminders related to summer 2024 summer undergraduate research programs. 

Summer 2024 Activities

LAUNCH: UGR coordinates enrichment activities for students, faculty, and staff participating in summer undergraduate research experiences, including NSF-REU programs. All activities are provided at no cost to students or departments. 

Please pass this information along to your students and have them RSVP using the links below. Students are required to register with a UIN and check-in at all events.

The schedule below can also be found on our website at https://launch.tamu.edu/undergraduate-research/summer-undergraduate-research/schedule. 

General Laboratory Safety Training

Online Module

See attached instructions for the online module. The old password expired on Monday, May 6 . The new password expires on Monday, August 5.

Responsible Conduct of Research Training

Online Module

“All undergraduate students who are participating in internally funded research, gift-funded research, or externally funded sponsored research must complete the CITI RCR training within 60 days from their initial involvement in the research activity, unless required earlier.”

More information: https://vpr.tamu.edu/conflict-of-interest-responsible-conduct-of-research/responsible-conduct-of-research/faqs/

Title IX Training 

May 30 | 11:00 AM-12:00 PM | ILSB Auditorium*

Presented by Title IX Office

*A Zoom option can be made available to programs on remote campuses upon request. Contact ugr@tamu.edu by May 24 to make this request. Students on the College Station campus are expected to attend in person. 

RSVP at https://ers.tamu.edu/register.aspx?scheduleid=42612.

Radiological Safety Training

May 31 | 8:00 AM-12:00 PM | Cyclotron Institute, Room 228

Presented by Envir. Health & Safety

RSVP at https://ers.tamu.edu/register.aspx?scheduleid=42611.

LAUNCH Professional Development Seminar

June 7 | 11:00 AM – 1:30 PM | ILSB Auditorium*

*A Zoom option can be made available to programs on remote campuses upon request. Contact ugr@tamu.edu by May 31 to make this request. Students on the College Station campus are expected to attend in person.

Topics: National Fellowships, Writing Abstracts, Research Presentations, Copyright Basics, Early Graduate Admissions

RSVP at https://ers.tamu.edu/register.aspx?scheduleid=42608.

LAUNCH Undergraduate Research Summer Poster Session

July 31, 2024 | ILSB Lobby

Session 1: 10:00 AM-12:00 PM

Session 2: 2:00 PM-4:00 PM

Registration Open Now!

Registration Closes: July 15, 2024 at noon

Poster Session updates will be announced to the REU/SURE listserv and posted to https://launch.tamu.edu/undergraduate-research/summer-undergraduate-research/poster-session.  

We look forward to working with you and your students this summer!

Sincerely,

LAUNCH: UGR Staff

LAUNCH: Undergraduate Research

Undergraduate Studies | Texas A&M University

4233 TAMU | College Station, TX 77843-4233

ph: 979.845.1957 | ugr@tamu.edu
- - - - - - - - - - - - - - - - - - - - - - - -
launch.tamu.edu | ugr.tamu.edu

@TAMU_UGR

/tamuugr

There are a few trainings that require registration/RSVP. You'll need to do that now because space fills up quickly in the auditorium and it's easy to forget to do it. Do yourself a favor and do it now so that you don't have to worry about it. I promise you that if you've forgotten to register and show up on the day of, they will not let you register and they won't let you in - ask me how I know...

The links to register are posted on the calendar. (Open the calendar up to see and follow links)

1. There are quite a few students that have not accepted their Terms of Use and updated their location in Howdy. This needs to be completed by the close of business today. We have already registered everyone that has completed this step. This is a time-intensive task and we ask that you do this in a timely manner so that we can keep things rolling with administrative tasks on the backend of the program. 

    If you need directions as to how to complete these tasks, look on the May 3rd                update that has the Drive link posted. There are step-by-step guides for each step.

2. The program's homepage (this one you're reading now) is the primary way we communicate with you. Rather than sending multiple emails, sometimes many per day as we gear up to begin the program, we found it more expedient and desirable
   to use this as a means of delivering information. However, it only works if you check in and see what's happening. Please make it a habit to check the homepage regularly. When the program starts, updates will also be posted to the Google Classroom.

Takeaways:

• Update your location and accept your Terms of Use in Howdy

• Go to the housing and email Sheet and ensure that yours is listed correctly

• Check this homepage often!
  
  

Lots of emails are rolling in and I wanted to answer a few of the most frequently asked right here to clear any unresolved questions you may have. I promise, if you look through the site, 99% of what you're wondering about is found here :) 

1. Are the rooms private? I see that Haas Hall is double-occupancy, but you told me we have private rooms. 

Yes! Even though Haas is double-occupancy, only one student will be assigned per room. 

2. What about parking?

Parking is not provided by the program. If you wish to purchase parking, you will need to contact our Transportation Office and purchase either a summer parking pass or what's called a "Camp Pass," depending on which lot is preferable to where you want to be. You will purchase this through your Howdy portal.

3. Are summer meal plans available?

Yes! Although not included as part of the USRG program, summer meal plans are available through University Dining. 

REMEMBER:

By May 1st (but, really... as soon as possible to ensure things like housing!)

• Submit all required enrollment documents

• TAMU Students - update your T&C and location in Howdy

• Set up TAMU email

For quick questions and answers, post them to Padlet! Either another student or I can answer there as well. 

Check back here regularly for updates