Absences

elmattendance@sweetwaterschools.org

*** Only Parent or Guardian can excuse an absence. ***

Absences are cleared in writing only with the following information:

• Parent/guardian note  has to include the following information: 

• Student Name

• Date(s) of Absence(s)

• Reason for Absence(s)

• Parent/Guardian Name

• Phone Number

• Signature

Please note: If any of this information is missing, the absence will not be cleared. Ensure your student turns in their note to the attendance office upon returning from their absence. If you have a prearranged day that your student will be out of school, you may send your note in advance.

• Medical note: Note from physician/clinic with date of absence(s) and physician’s signature/stamp. (No summary or Prescriptions)

The following are not acceptable methods of clearing attendance:

• Phone calls

• Prescriptions from a physician or Visit Summary

• Emails

• Notes without a reason and/or date for the absence: e.g. “Please excuse my son/daughter from being absent”

• Third-Party Notes (e.g., Notes from a Sports Club) 

All absences must be cleared by a parent/guardian within 30 calendar days according to the SUHSD policy regulation code AR 5113 (D).  All absences, including those related to extra-curricular activities, off campuses, and/or testing. Please allow up to (10) ten business days to process. If absences are not cleared within the 30 calendar days, they can only be cleared by attending Saturday school. One 4-hour Saturday School session will clear one full-day absence or 12 tardies, with absences taking priority.