Emergency Response

Facilities Management (FM) employees are responsible to provide emergency response on campus. This includes protecting students, faculty, visitors, facilities, and other university assets when needed. To do so most effectively requires a coordinated effort. This training will explain the organization and resources available in emergency situations to FM employees.

FM employees: at the bottom of the page please sign the form and indicate which sections you have studied.

GET READY

1.1 Emergency Operations Center (EOC)

The purpose of the EOC is to coordinate emergency responses with the Crisis Management Group staffed by the President's Council alongside first responders including campus police.

The EOC consists of all on-duty Facilities Management employees. It is organized as follows:

EOC Management
- Including FM directors and administrative staff
- Responsible for coordinating emergency response efforts and communicating relevant details with the Crisis Management Group
Response Teams
- Including all on-duty FM employees not staffing EOC Management
- Responsible for implementing emergency response efforts

EOC organization flowchart is available in section 2.

The EOC is activated at the discretion of the President's Council. It may not be activated for every emergency situation, however FM employees are still expected to provide an appropriate emergency response for every situation.

1.2 Training

FM employees are required to complete various safety trainings as part of their regular duties. Listed here are a few trainings that are most relevant for emergency response. Not all employees are required to complete every training. Those who are not required to complete the following trainings may still volunteer to do so in order to better prepare themselves in case of an emergency.

GET SET

2.1 Means of Communication

Multiple means of communication are provided for communicating and coordinating emergency response efforts.

Telephone

Telephone is the primary means of communication across campus. Printable phone directories are available at the front desk in the Facilities Management Administration Building. Additionally, an online directory is available to SUU faculty and staff. To access it, go to www.suu.edu/facstaff/ , click the Directories button, and login with your SUU employee credentials.

Internet

Email is the primary method of communicating online. While useful for memos and updates, it is not ideal for time sensitive communications. Do not use email to communicate matters of great urgency.

Blue Lights

Blue lights are locations on campus where students, faculty, and visitors can quickly contact campus police. These locations have RED poles with built in telephones and security cameras. Blue light locations are marked on the interactive map of campus. Blue lights are useful for initial reports of emergency situations and suspicious activity, but not for extended communications giving updates on a situation.

Radio

Radios are provided in case of an emergency in which telephones and the internet are unavailable. They are for use by the EOC to maintain communications between Response Teams and EOC Management. Below is the Emergency Response Teams Map with assigned areas and radio bank locations marked.

2.2 Line of Communication

2.2.1 EOC Inactive Events

In the event of an emergency and the EOC is not activated use the usual chain of command to communicate relevant information. Report hazards to your supervisor who can forward the information on to their supervisor and affected employees as the situation may require.

2.2.2 EOC Active Events

In the event of an emergency and the EOC is activated please refer to the EOC Radio Communication Plan and Emergency Response Teams Map below in sections 2.3.1 and 2.3.2.

2.3 Communication Plans

2.3.1 Emergency Response Teams Map

Note: As fulltime FM employees come and go, this map will be subject to updates and may not accurately reflect the current employee roster.

Emergency Response Teams_2023.pdf

2.3.2 EOC Radio Communication Plan

GO

3.1 Developing Emergency Situations and What to Do

3.1.1 Earthquake

Survey your area for damaged buildings and safe areas
Shutoff utilities where hazards arise
Assist evacuation procedures
Report damages and medical needs

3.1.2 Fire

For small fires :

Locate a fire extinguisher and follow instructions on the label
Contact a campus fire marshal

For large and growing fires:

Call 911
Locate a fire alarm pull station and activate it
Assist evacuation procedures
Close doors to limit air flow to fire
Contact a campus fire marshal

3.1.3 Flood

Shutoff water source if possible
Only designated individuals, including custodians, are permitted to work around waters potentially contaminated with bloodborne pathogens
Remove flood waters as quickly as possible to prevent permanent damage
Contact a fire marshal or FM admin as soon as possible

3.1.4 Active Shooter/Terrorist Threat

Initiate lockdown procedures
Call 911
Coordinate with police to protect yourself and others
Do not engage threatening or suspicious individuals

3.1.5 Other Types of Emergencies

Here is some general advice whatever the emergency situation may be:

Stay calm
Use the appropriate line and means of communication to report what you know and receive instructions
Take reasonable precautions to stay safe and protect others
Provide relevant information to students, faculty, and visitors to help them stay safe

AFTERMATH

4.1 Closures and Reconstruction

After a major incident on campus it may be necessary to partially or completely close buildings and other areas that have sustained damage under the direction of the President's Council. FM employees and/or contractors may be needed to repair, or demolish and rebuild these areas.

If the EOC was activated, then it will be deactivated after all emergency response operations have been completed and everyone has been debriefed. At this time regular operations may begin to resume. Work loads and schedules may need to be modified to accommodate closures, repairs, and new health and safety needs.

RECOVERY

5.1 Return to Normal Operations

It may take some time for the SUU community to recover after a major incident. FM employees will be instrumental in reestablishing a healthy and safe environment on campus. Additional resources may be available to support FM employees on a case by case basis.

Employees, please talk to your supervisors if you require accommodations.

Supervisors, please be considerate and respectful of your employees' needs.

A quick and appropriate response to an emergency situation coupled with an open and respectful response to coworkers will enable a faster recovery and return to normal operations.