Steps for a successful ASB approved fundraiser. Check off each item as you complete it.
_____1. Students request to hold a fundraiser. (Must have meeting minutes)
_____2. Submit a “Fundraising Approval” at least 2 weeks prior to fundraiser. Fill out Step 1.
_____3. After ASB approval, submit “Advisor Acknowledgement of Responsibilities” to the bookkeeper.
_____4. Distribute “Parental Permission for Fundraising” to students and re-collect.
_____5. Submit a “Request to Purchase” form to order all needed materials and supplies.
_____6. Verify all materials and products have been received.
_____7. Conduct fundraiser, monitor all inventory with an “Individual Inventory Product Sales” form.
_____8. Make sure all money is turned in INTACT to the Bookkeeper.
Do not take expenses from money collected.
_____9. Submit any needed Student Fines to Bookkeeper
_____10. Request Revenue Report & Fines Report from Bookkeeper
_____11. Complete the “Fundraiser Reconciliation & Evaluation” form. Attach copies of expenses to packet. This includes invoices and receipts. Attach your revenue report and finesse report. Please attach your fundraiser approval form (yellow) to the front of the form. Turn into bookkeeper or ASB box.
All Fundraiser Reconciliations are due no later than 2 weeks following a Fundraiser.