ECAD-R
SECURITY CAMERA SYSTEM ADMINISTRATIVE PROCEDURE
A. Security Camera Placement
1. Security cameras may be placed outside and inside school facilities and school buses as described in policy ECAD and as approved by the superintendent. The superintendent shall consult the building administrators and others as appropriate prior to approving placement of security cameras.
2. The use of security cameras or other video devices may be approved in particular locations by the superintendent on a short-term basis in connection with investigations of possible misconduct and or illegal activity.
3. Security cameras shall not be placed in bathrooms, locker rooms, private offices, or other locations, where the superintendent determines that users have a reasonable expectation of privacy, except as otherwise permitted by law.
B. Viewing/Monitoring of Live Images from Security Cameras
1. In order to maintain building security, a monitor will be placed to enable office staff to observe points of access to the building.
2. The superintendent, building administrators, and others designated by the superintendent may monitor security camera images on a periodic or random basis, for school-related purposes.
3. In situations where the school unit’s Comprehensive Emergency Management Plan is implemented and/or there is an immediate security risk, law enforcement officials may view live feeds from school security cameras at the school or on their own monitors at other locations.
C. Viewing Security Camera Recordings
1. The superintendent, building administrators, and others designated by the superintendent may review security camera recordings for school-related purposes. Other school employees may be authorized by the superintendent or a building administrator to view recordings if there’s a legitimate educational or operational reason to do so.
2. Any security camera recording used for student disciplinarian purposes will only be disclosed as authorized by the Family Educational Rights and Privacy Act (FERPA) and board policies.
3. The parents/guardians of a student or an eligible student under FERPA, may request to view portions of a security camera recording used as a basis for disciplinary action against that student. Viewing of the security camera recordings should be conducted in the presence of a building administrator and in any manner that does not violate the confidentiality rights of other students.
4. Law-enforcement personnel may review security camera recordings, whenavailable, to investigate possible criminal conduct.
D. Storage and Security of Security Camera Recordings
1. All security camera recordings will be stored in a secure location to ensureconfidentiality.
2. Security camera recording will be retained for no more than 30 calendar days, except in cases where there is a request for recordings from law enforcement or a court or when recordings are needed for an investigation or disciplinary matter. In such circumstances, the recording will be maintained until no longer required to resolve the matter.
Adopted:October 3, 2023
BAILEYVILLE SCHOOL DEPARTMENT