1. This Notice applies to all individuals engaged in a contract of service with us (whether on a part- time, temporary, or full-time basis) and interns and trainees working at or attached to us (collectively referred to as “employees”) and all references to “employment” shall apply equally to internships and traineeships (as may be applicable).

2. This Notice also applies to employees who are being seconded to other organisations for the purposes of business arrangement. 

3. Please note that if you do not consent to any of the above business purposes, it may affect STYL Solutions’ ability to continue an employer/employee relationship with you.

4. As used in this Notice, “personal data” means data, whether true or not, about an employee who can be identified: (a) from that data; or (b) from that data and other information to which we have or are likely to have access.

5. As an employee, personal data that we may collect in the context of your employment with us includes, without limitation, your:

• full name or alias, gender, passport number, date of birth, nationality, and country and city of birth;

• mailing address, mobile numbers, email address, home address, and other contact details;

• education, employment, and training history;

• salary information, tax information, and bank account details;

• details of your next-of-kin, emergency contact person, spouse, and other family members;

• work-related health issues and disabilities or records on leave of absence from work;

• photographs and other audio-visual information; 

• medical, performance assessments, and disciplinary records; and

• any additional information provided to us by you as a job applicant (that is, prior to being engaged as an employee). 

6. Other terms used in this Notice shall have the meanings given to them in the PDPA (where the context so permits).

7. We generally collect personal data that: 

(a) you knowingly and voluntarily provide in the course of or in connection with your employment with us, or via a third party who has been duly authorised by you to disclose your personal data to us (your “authorised representative”, which may include your job placement agent), after (i) you (or your authorised representative) have been notified of the purposes for which the data is collected, and (ii) you (or your authorised representative) have provided written consent to the collection and usage of your personal data for those purposes, or 

(b) collection and use of personal data without consent is permitted or required by the PDPA or other laws. We shall seek your consent before collecting any additional personal data and before using your personal data for a purpose which has not been notified to you (except where permitted or authorised by law), or

(c) collection of third party’s personal data from you for the purpose of emergency contact person, you represent to us that you have obtained the consent of the third party (him/her) to you providing us with their personal data.

8. You have choices regarding our collection, use or disclosure of your personal data. If you choose not to provide us with the personal data described in this notice, we may not be able to perform our obligations under or in connection with your contract of employment with us or facilitate the purposes listed in Section 9 below. You have the right to object to the processing of your personal data and withdraw your consent in the manner described in Section 14 below.

9. As an employee, your personal data will be collected, used by us for the following purposes, and may disclose your personal data to authorised third parties where necessary for the following purposes:

a) performing obligations under or in connection with your contract of employment with us, including payment of remuneration and tax;

b) all administrative and human resources related matters within our organisation, including administering payroll, maintaining attendance records, granting access to our premises and computer systems, processing leave applications, appraisals, administering your insurance and other benefits, processing your claims and expenses, investigating any acts or defaults (or suspected acts or defaults), and developing human resource policies;

c) marketing and publicity activities, including the use of team photos and related materials on LinkedIn and other marketing platforms;

d) managing and terminating our employment relationship with you, including monitoring your internet access and your use of our intranet email to investigate potential contraventions of our internal or external compliance regulations, and resolving any employment-related grievances;

e) assessing and evaluating your suitability for employment/appointment or continued employment/appointment in any position within our organisation;

f) ensuring business continuity for our organisation in the event that your employment with us is or will be terminated;

g) performing obligations under or in connection with the provision of our goods or services to our clients;

h) facilitating any proposed or confirmed merger, acquisition, or business asset transaction involving any part of our organisation, or corporate restructuring process; 

i) complying with any applicable laws, regulations, codes of practice, guidelines, or rules, or to assist in law enforcement and investigations conducted by any governmental and/or regulatory authority;

j) transmitting to any unaffiliated third parties, including our third-party service providers and agents, and relevant governmental and/or regulatory authorities, whether in Singapore or abroad, for the aforementioned purposes; 

k) ensuring security and safety; 

l) facilitating our compliance with any laws, customs, and regulations which may be applicable to us; and

m) any other incidental business purposes related to or in connection with the above.

10. The purposes listed in the above clauses may continue to apply even in situations where your relationship with us (for example, pursuant to a contract) has been terminated or altered in any way, for a reasonable period thereafter (including, where applicable, a period to enable us to enforce our rights under any contract with you).

11. As an employee, if you provide any other’s individual personal data other than your own personal data to us, you should obtain the consent for collection, use and disclosure from the individual before disclosing the personal data to us.

12. We may disclose your personal data:

a) with your consent, where such disclosure is required in connection with the purposes listed in Paragraph 9;

b) to comply with any applicable laws, regulations, codes of practice, guidelines, or rules; or

c) with your consent, to third party service providers, agents, and other organisations we have engaged to perform any of the functions listed in Paragraph 9 above for us. We will ensure that any third parties engaged by us provide sufficient guarantees to us to have implemented the necessary security measures to protect your personal data.

13. We may collect, disclose, or use your personal data pursuant to an exception under the Personal Data Protection Act or other written law, such as during the following situations:

a) to respond to an emergency that threatens your life, health, and safety or that of another individual; and

b) necessary in the national interest, for any investigation or proceedings.

14. The consent that you provide for the collection, use, and disclosure of your personal data will remain valid until such time it is being withdrawn by you in writing via email/form. You may withdraw consent and request us to stop collecting and/or using and/or disclosing your personal data for any or all of the purposes listed above by submitting your request in writing via email/form to our Data Protection Officer at the contact details provided. 

15. Upon receipt of your written request to withdraw consent, restrict, or object to the processing of personal data, we will proceed as follows:

a) Within 02 business days, we will respond to acknowledge your request and provide full information regarding the procedures and potential consequences (including any legal impacts on your rights and liabilities to us).

b) We aim to complete your request within 15 days of receipt (or 20 days if the request involves third-party processors).

c) For complex requests, we may extend the processing time once for a maximum of 15 additional days. We will notify you of the reason for such an extension within the original processing period.

16. Whilst we respect your decision to withdraw your consent, please note that, depending on the nature and extent of your request, we may not be in a position to process your request. We shall, in such circumstances, notify you before completing the processing of your request. Should you decide to cancel your withdrawal of consent, please inform us in writing via email.

17. Please note that withdrawing consent does not affect our right to continue to collect, use, and disclose personal data where such collection, use and disclosure without consent is permitted or required under applicable laws.

18. If you wish to make an access request for access to a copy of the personal data which we hold about you or information about the ways in which we use or disclose your personal data, you may submit your request in writing via email to our Data Protection Officer at the contact details provided below.

19. Upon receipt of a valid request, we will adhere to the following procedures and timelines:

a) Within 02 business days, we will acknowledge your request and provide full instructions regarding the processing procedures.

b) We will complete the data provision or correction within 10 days. If the request involves coordination with a third-party or a data processor, the timeline is within 15 days.

c) For complex requests, we may extend the processing period once for a maximum of 10 additional days. We will notify you in writing of the specific reasons and the required extension time.

d) Should we be unable to fulfill your correction request, we will inform you of the reasons why (unless otherwise prescribed by law).

20. Please note that depending on the request that is being made, we will only need to provide you with access to the personal data contained in the documents requested, and not to the entire documents themselves. In those cases, it may be appropriate for us to simply provide you with confirmation of the personal data that our organisation has on record, if the record of your personal data forms a negligible part of the document.

21. We will not provide information under the access requirement for:

a) opinion data kept solely for an evaluative purpose; 

b) any examination, examination scripts, and examination results, prior to the release of examination results; 

c) the personal data of the beneficiaries of a private trust kept solely for the purpose of administering the trust;

d) personal data kept by an arbitral institution or a mediation centre solely for the purposes of arbitration or mediation proceedings administered by the arbitral institution or mediation centre;

e) documents related to a prosecution if all proceedings related to the prosecution have not been completed; 

f) personal data subject to legal privilege; 

g) personal data which, if disclosed, would reveal confidential commercial information that could, in the opinion of a reasonable person, harm the competitive position of the organisation; 

h) personal data collected, used, or disclosed without consent pursuant to the exemptions in the PDPA, for the purposes of an investigation if the investigation and associated proceedings and appeals have not been completed;

i) any request: 

• • that would unreasonably interfere with the operations of the organisation because of the repetitious or systematic nature of the requests;

  • if the burden or expense of providing access would be unreasonable to the organisation or disproportionate to the individual’s interests; 

  • for information that does not exist or cannot be found; 

  • for trivial information; and 

  • that is otherwise frivolous or vexatious. 

j) personal data or other information shall not be provided to an individual if the provision of that personal data or information could reasonably be expected to: 

• threaten the safety or physical or mental health of an individual other than the individual who made the request; 

• cause immediate or grave harm to the safety or to the physical or mental health of the individual who made the request; 

• reveal personal data about another individual; 

• reveal the identity of an individual who has provided personal data about another individual, and the individual providing the personal data does not consent to the disclosure of his/her identity; or be contrary to national interest. 

k) If personal data has been disclosed to a prescribed law enforcement agency without the consent of the individual or pursuant to the exemptions in the PDPA, we shall not be required to inform the individual of such disclosure.

22. If you wish to make a correction request to correct or update any of your personal data which we hold, you may submit your request via email to our Data Protection Officer at the contact details provided below. 

23.  Upon receipt of a valid request, we will adhere to the following procedures and timelines:

a) Within 02 business days, we will acknowledge your request and provide full instructions regarding the processing procedures.

b) We will complete the data provision or correction within 10 days. If the request involves coordination with a third-party or a data processor, the timeline is within 15 days.

c) For complex requests, we may extend the processing period once for a maximum of 10 additional days. We will notify you in writing of the specific reasons and the required extension time.

d) Should we be unable to fulfill your correction request, we will inform you of the reasons why (unless otherwise prescribed by law).

24. Correction request will not be approved in respect of:

a) opinion data kept solely for an evaluative purpose;

b) any examination conducted by an educational institution, examination scripts, and, prior to the release of examination results, examination results;

c) the personal data of the beneficiaries of a private trust kept solely for the purpose of administering the trust;

d) personal data kept by an arbitral institution or a mediation centre solely for the purposes of arbitration or mediation proceedings administered by the arbitral institution or mediation centre; or

e) a document related to a prosecution if all proceedings related to the prosecution have not been completed.

25. To safeguard your personal data from unauthorised access, collection, use, disclosure, copying, modification, disposal or similar risks, we have introduced appropriate administrative, physical and technical measures such as up-to-date antivirus and firewall protection, encryption and the use of privacy filters to secure all storage and transmission of personal data by us, and disclosing personal data both internally and to our authorised third party service providers and agents only on a need-to-know basis.

26. You should be aware, however, that no method of transmission over the Internet or method of electronic storage is completely secure. While security cannot be guaranteed, we strive to protect the security of your information and are constantly reviewing and enhancing our information security measures.

27. We generally rely on personal data provided by you (or your authorised representative). In order to ensure that your personal data is current, complete and accurate, please update us if there are changes to your personal data by informing our Data Protection Officer in writing via email/form at the contact details provided below.

28. If you wish to request the deletion or erasure of any of your personal data which we hold, you may submit your request via email to our Data Protection Officer at the contact details provided below.

29. Upon receipt of a valid request, we will adhere to the following procedures and timelines:

a) Within 02 business days, we will acknowledge your request and provide full instructions regarding the processing procedures.

b) We will complete the deletion of your data within 20 days. If the request involves coordination with a third-party or a data processor, the timeline is within 30 days.

c) For complex requests, we may extend the processing period once for a maximum of 20 additional days. We will notify you in writing of the specific reasons and the required extension time.

d) Should we be unable to fulfill your deletion request (e.g., where the data is required for legal or tax purposes), we will inform you of the reasons why.

30. Deletion requests may not be approved if the processing of personal data is not subject to consent as prescribed under the Law on Protection of Personal Data (such as for the fulfillment of a contract, protecting life/health in an emergency, or as required by specific state agencies).

31. If you wish to request that we or the relevant competent authorities implement specific measures or solutions to protect your personal data, you may submit your request via email to our Data Protection Officer. 

32. Upon receipt of a valid request, we will adhere to the following procedures and timelines:

a) Within 02 business days, we will acknowledge your request and provide full instructions regarding the processing procedures.

b) We will implement the requested protection measures or solutions within 15 days of receiving the request.

c) For complex requests, we may extend the processing period once for a maximum of 15 additional days. We will notify you in writing of the specific reasons and the required extension time.

d) Should we be unable to implement the requested measures, we will inform you of the reasons why and, where applicable, suggest alternative safeguards.

33. We may retain your personal data for as long as it is necessary to fulfil the purposes for which they were collected, or as required or permitted by applicable laws.

34. We will cease to retain your personal data, or remove the means by which the data can be associated with you, as soon as it is reasonable to assume that such retention no longer serves the purposes for which the personal data were collected, and are no longer necessary for legal or business purposes.

35. We may transfer and process the personal information we collect about you to another country, to enable STYL and its service providers to process your information consistent with this Data Protection Notice. These countries may include, but are not limited to:

• • Vietnam

  • Japan

  • Any other country where STYL employs staff or STYL has business activities.

To ensure that your personal information receives an adequate level of protection, all information is transmitted in a secure manner in accordance with our Privacy Policy and will only be used for the purposes for which it was originally collected.

36. You may contact our Data Protection Officer if you have any enquiries or feedback on our personal data protection policies and procedures; or if you wish to make any request, in the following manner:

• Contact Person: Data Protection Officer

• Email: dpo@styl.solutions

• Or fill in this form for Access, Correction, Consent Withdrawal request, or Complaint: Phiếu yêu cầu thực hiện quyền của chủ thể dữ liệu

37. This Notice applies in conjunction with any other policies, notices, contractual clauses and consent clauses that apply in relation to the collection, use and disclosure of your personal data by us.

38. We may notice you regarding revision of this Notice from time to time. You may also determine if any such revision has taken place by referring to the date on which the Notice was last updated. Your continued employment and participation in our employment constitute your acknowledgement and acceptance of such changes.