Logging Into eSeminar

To use this system, you must have a CAC card and access to computer on the DoDEA internal network.

1. Go to https://eseminar.ds.dodea.edu/intro in either Chrome or Internet Explorer.
2. You will be asked to choose a certificate from your CAC; choose your Email certificate
3. Enter the PIN associated with your CAC card.
4. Click Agree when shown the Legal Notice.

If you get the message: “User not found. Contact your local eSeminar administrator for help,” your account isn’t properly set up. Contact your ET who has admin rights to the program.

Requesting Students

Students in Your Classes

On the home screen you will see a list box of student names for each class that you teach. To make a request, choose date you want, the session that you want (could be more than one), and then as many students as you want. Press Ctrl-click for multiple student selections. You may optionally add a reason for the request. When ready, click the Make Request button.

NOTE: Student names’ appearing in red with a number in front of their name means that they have already been requested for that session on that day. Students with a slash through their name are unavailable on that day as they have been requested for all sessions.

NOTE: Use Ctrl-Click to select multiple students.

After making a request, all students you have requested for upcoming seminars will be shown at the bottom of the screen in reverse order of the requests (the most recent one is at the top). However, you can click on any of the green headers to sort by that column.

You can also see a running total of requests for the upcoming three seminar days so you can tell whether or not you have run out of seats.

Other Students

You can request any student in the school to come to your classroom or, optionally, send them to another teacher.

1. Select Request Other Students from the Other Functions menu.

The list on the left side contains every student in the school sorted by last name. You can filter this list by grade level and/or by first letter of the last name.

1. Click the name of the student you want, the date, the session, and, optionally, a different teacher.

You can also create Custom Lists (see directions below).

If the student has already been requested by another teacher, you will see a message that states, "There are conflicts with your request:" and will show you other teachers who have already requested the student.

Where/Attendance

At the start of seminar, login to the system and click on Where/Attendance.

Today’s Destinations

On the left side of the screen, you will see a list of all your seminar students. If any of them have been requested, the name of the requesting teacher will appear here (optionally with a reason if one was given).

The list is sorted by student last name but each column header can be clicked to re-sort in any order. Clicking on a teacher’s name will initiate an email to that teacher if you want to quickly send them a note.

Today’s Requests

On the right side of the screen, you will see the students you have requested.

Admin Requests

Office personnel have an option to call a student without tying up Sessions 1 and 2. If students are called to the office, names will be shown separately on the Where/Attendance page.

Student Attendance

During each session of seminar, you can take attendance if students do not show up. The system assumes they are present so you need not do anything unless they are absent.

The box on the right side of the Where/Attendance page shows your requests for the day. Click the check box next to each student who was absent and then finish by clicking the Save Attendance button at the bottom. The system will alert you when the process is complete. You may resubmit changes at any time that day. However, it is not possible to make changes after the day ends.

Clicking on a student’s name here will generate an email message to that student’s seminar teacher. This is a quick way to ask them if the student was present or late for any reason.

You can also cover another teacher’s seminar by choosing their name in the Covering for someone? dropdown menu. You can take attendance for them and see where their students are going but you will not be able to edit or change requests for them.

Locate Any Student

When it is necessary to locate a specific student on a specific day, you can navigate to the All School Locate page under the Other Functions menu. Use the right side of the page to locate students. It defaults to Today (if a seminar day), but any seminar day that has passed can be checked. The student list is sorted by last name, but you can click the column headers to search by location and session as well. Also, if a student was marked absent for a session there will be a check mark in the box for that session next to their name.

Substitutes

Long Term subs can be setup in the system as long as they have been given a network login. This must be setup manually by the eSeminar admin (ET).

Substitutes will be asked which teacher they are subbing for when they first login to the system. After that, the system treats them as though they were that teacher. They can see all the same things that the normal teacher would see and also have the same abilities to do requests.

Custom Lists

If you’d like to request a specific group of students over and over again, then you might like to create a custom list. This allows you to request all those students at once without having to select their names individually.

Creating Custom Lists

1. Go to Other Functions and choose Request Other Students.
2. Click on Create/Edit Lists.
3. Create a name for your list.
4. On the next screen, you will see a list of all students in the school.
5. Click a name you want on your list and then click the add button. (You can also jump to a certain place in the list by typing the first letter of the student’s last name.) If you make a mistake, select the students from the list and click the Remove button.

NOTE: Using Ctrl-Click does not work in this feature. You must add students one at a time.

1. Click finish when done.

Requesting a Custom List of students

1. To make a request of a list of students that you’ve already created, go to Other Functions and choose Request other students.
2. Choose the seminar day, location, session(s), and custom list.
3. Then, click the Make Request button. You can also enter a reason for the request (optional).

NOTE: Once you have made the request, student names will be listed individually in the Students you have requested section.

Historical Information

You can look up the history of your requests by student or by date by going to Other Functions > History. You can view information by student or by date. All data can also be downloaded to a CSV file if needed. The CSV file can then be opened in Microsoft Excel or Google Sheets.