DONATE
Are you holding on to a piece of history?
Do you have a collection of vintage growlers in the garage? A Texas beer festival shirt that no longer gets worn? A stack of assorted coasters you don't know what to do with? Let us protect those treasures, preserve their history, and share them with the community.
The Texas Craft Brewing Collections at Munday Library thrive on materials which have been donated by the community. Donations that fall within our guidelines are welcomed and encouraged.
No two donations are alike, so no policy can cover all of the aspects that inform whether or not a donation can be accepted. These guidelines are meant to be the start of a series of conversations between potential donors and the Munday Library. Potential donors are strongly encouraged to speak with Library staff about their materials and ask any and all questions they may have.
To begin the donation process, email archives@stedwards.edu or call 512-428-1047.
We are actively seeking donations of: tap handles, stickers, coasters, beer lists, menus, photographs, rare beer books or newsletters, reviews, press, clippings, brewing logs, recipes, signs, shirts, hats, labels, business records, or ANYTHING that tells the story of a Texas brewer to future generations.
The acceptance of gifts is contingent upon the appropriateness of the gift to the Archives and Special Collections, donor restrictions, the availability of space, and the cost of preservation supplies. The Munday Library does not accept the gift of materials without the completion of a Donation Agreement form.
The Library does not accept materials on loan, nor does it accept materials that will never be made available to the public. The Library will consider restricting access to parts of a collection for reasonable periods of time only in the event that such restrictions are needed to protect the privacy of persons still alive. Other special conditions may be specified by the donor in the Donation Agreement, but the Munday Library may refuse any donation in which it deems the conditions of use to be overly restrictive.
The mission of the Library is to share materials as widely as possible; for that reason, donors are asked to transfer any copyright they may hold on the materials to St. Edward’s University.
The Munday Library reserves the right to accept or reject gifts, in whole or in part. The Library also reserves the right to dispose of unwanted portions of a gift when they do not meet the scope of materials collected. In these cases, the discarded items may be returned to the original donor, transferred to a more appropriate library/archive, or otherwise handled according to the deaccessioning policy of the Library. The disposal method of discarded materials will be agreed on by both parties in the Donation Agreement.
The Library also reserves the right to decline gifts for the following reasons:
The items duplicate artifacts already in the collection.
The donated items have been irreparably damaged by insects or mold.
Inability of the Library to provide suitable space, staffing, or supplies to preserve the materials or make the collection available to the public.
The collection contains materials that do not fit within the scope of the Archives or Special Collections.
The collection contains materials that can be found in other archives or libraries (ex. newspapers, books, court records, and other public documents). This include may include photocopies of materials in the possession of another archive or library.
To begin the donation process: email archives@stedwards.edu or call 512-428-1047