How to Create a Long Bill Line

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Long Bill Lines are also known as Program Codes in PB. Users are instructed to provide the following:

Code
Name
Location
- Location is where the new line should show on reporting Schedules.
  - “Please add Long Bill Line N04B0350 entitled “123 Local Planning Capacity Support”. It should show on schedules after N04B0340

Steps to Create:

Step 1: In the global navigation bar, confirm that Page Code is checked.

highlight the Global Search bar icon to ensure only Page Code is checked

Step 2: Enter LBLN and select 'LBLN Long Bill Line Maintenance'

highlight entering LBLN in the Global Search bar

Step 3: Complete the following fields and click 'Create':

Code
Name
Security Organization - this field is dependent on which agency is requesting
1. - For example: ‘APPS-N’ is for Cabinet N.
Element Type - will default to Long Bill Line
Short Name - To Be Determined ‘TBD’ and the next sequential number is used since a funding source code is not known at this time
Active - checkmark
Postable - checkmark

highlight Code, Name, Security Organization, Element Type field and Active and Postable check boxes

Step 4: When the action is successful, a new tab will appear. Navigate to the 'Consolidations tab' and move onto step 5.

Long Bill Line Consolidation (LBLNC)

The Long Bill Line Consolidation Maintenance (PB) is used to place the Long Bill Line in the appropriate location on the Consolidation tree. There are different codes used that correspond to the different budget cycles.

Code Name

CY_PROGRAM_ALL CY All Program Operating

PROGRAM_ALL RY All Program Operating

PY2_PROGRAM_ALL PY2 All Program Operating

PY_PROGRAM_ALL PY All Program Operating

In most cases, the new long bill line will be for the request year (RY); in this case, select the code PROGRAM_ALL.

Step 5: From the Consolidations Tab select the ‘+ Add’ button on the right hand side.

Step 6: Select the appropriate code and Use the 3-dot menu on the far right and select 'Edit.'

Step 7: Select the 'OP_APP - Operating Appropriations - Long Bill Line' folder and use the + to expand the folder

Highlight selected folder and - icon to show folder expansion

Step 8: Navigate to the subfolder associated with the cabinet requesting the new Long Bill Line

Use the + to expand the folder
Navigate to the appropriate subsection folder based on the code
1. - For example, N04B0350 is for 12_N_OP - Department of Local Affairs, subsection N04.
  - Large agencies with lots of departments may have additional sections under the subsection. Generally, they are labeled ‘A’, ‘B’, and ‘C’, etc.
  - Very large agencies may have secondary subsections, generally they are labeled ‘A1’, ‘A2’, and ‘A3’, etcetera

Highlight - icon to show expansion of folder

Step 9: Select the page icon for the long bill line that the new Long Bill Line should follow. It will highlight in blue when selected.

Select the icon from the menu to add a peer.

Step 10: On the right side of the screen, in the Code field, add the new code and click 'Save.' You will receive a message that 'Action was successful.'

Highlight the code field and save button

Note:
If the user notes that the Long Bill Lines should apply to the current year, repeat the steps after selecting CY_PROGRAM_ALL - CY All Program Operating.

Repeat steps as necessary for all new Long Bill Lines.

Important:

There is an alternative process for adding to the LBLNC by directly going to that page code. The steps are the same by doing directly to the Long Bill Line Consolidation Maintenance (PB) table.

The page code is LBLNC. This method is best used when there are a large volume of long bill lines to create.

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How to Create a Long Bill Line

Steps to Create:

Long Bill Line Consolidation (LBLNC)

Note:
If the user notes that the Long Bill Lines should apply to the current year, repeat the steps after selecting CY_PROGRAM_ALL - CY All Program Operating.

Important:

Contact Us

APP Links:

How to Create a Long Bill Line

Steps to Create:

Long Bill Line Consolidation (LBLNC)

Note:If the user notes that the Long Bill Lines should apply to the current year, repeat the steps after selecting CY_PROGRAM_ALL - CY All Program Operating.

Important:

Contact Us

APP Links:

Note:
If the user notes that the Long Bill Lines should apply to the current year, repeat the steps after selecting CY_PROGRAM_ALL - CY All Program Operating.