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I am a PB user entering a Budget Request for Capital. Need guidance on the following.....
What Budget Object should I use for Capital budget requests?
Generally, the Budget Object Code 6000 – Capitalized Property Purchases is used in the Budget Layout/Form 106_RY_LONG_BILL_CAP. It can be used for both Capital Construction and IT Capital budget requests.
What Fund Type Code should I use for Capital budget requests ?
The fund type code in the Budget Layout 106_RY_LONG_BILL_CAP is dependent on the second character of the associated Appropriation Unit. See below:
Fund Type Second Character in appropriation Sample
CAP X GXPMQCM22
CC C GCPQH055A
CF F IFPQQ2164
CR R IRPQQ2164
How should I request a new Appropriation Unit Code for Capital?
Please communicate and coordinate the use of the new appropriation units between Budget and Accounting offices within your respective agency/department. Some agencies have a representative on staff who is approved to add new appropriation codes. Check with your agency’s Budget Director and/or Controller for internal processes.
If your agency does not have a contact assigned for this process, work with your respective Financial Services Unit (FSU) contact to set up the appropriate new codes. Email dpa_farmailbox@state.co.us with your request. Your FSU contacts can also tell you who in your agency has access to set up new appropriation units if you are unsure.
What Long Bill Line/Program Code should I use for Capital budget requests?
The default Long Bill Line/Program Code in the Budget Layout 106_RY_LONG_BILL_CAP is “0”. Capital requests do not have a related schedule, so Long Bill Line/Program codes are not needed. Use the default “0”.