Where can I find more information from the GME Office for incoming residents?

The best place to find answers to most of your questions about becoming an employee, payroll, onboarding, benefits, etc. is the GME Office website.

When will I get paid?

Refer to the GME's payroll schedule for your normal pay days. Your first paycheck will be for the pay period that includes your start date of June 25 NOT your orientation dates. Be sure to plan accordingly because you may not receive a full paycheck until the middle of July.

Your orientation hours will be paid by your August paycheck.

Where can I find more information about resident stipends and bonuses?

Visit the GME Office's web page on resident stipends & bonuses. Note that neither we nor the GME Office can advise you on how to fill out the W-4 tax form or predict how much you’ll be receiving per paycheck.

If I schedule my Step 3 and pay for it before officially starting residency, can I still be reimbursed?

No, the GME Office cannot reimburse you for Step 3 paid before you begin residency.

What is the ACGME Program Number for my training program?

The GME Office will send you an application packet asking for lots of information you might not know about your training program. You can find that information here. If there is something that isn't listed, please email Carrie J. (cajohnson1@stanfordchildrens.org).

How do I obtain my National Providers Identification (NPI) number?

See the link for instructions on how to apply for your NPI #.

To get started: You are an individual, not a Sole Provider.

Taxonomy Code: 390200000X - Student in an Organized Health Care Education/Training Program

Practice Location Address and Phone Number:
725 Welch Road Palo Alto, CA 94304 650-497-8979

Contact Person:
For the Contact Person Information please enter your own information.

Can I start my Public Service Loan Forgiveness form now?

Yes! It won't be submitted until you officially start, but feel free to start it and send it to Mitra Haddad (mhaddad@stanfordhealthcare.org), who will process it once you start. 

I need an employment verification letter for the rental that I'm interested in.

In your hunt for housing, you may need employment verification stating that you will be employed by Stanford Health Care starting on June 25 – your GME contract is your best bet.  If you’re still waiting for it to arrive, please email Katherine Jackman (katjack@stanford.edu), so that she can prepare a verification letter.  When you sign your GME contract, be sure to download or take a screenshot of it for your records.  You may not have access to it until you start residency.

On-Campus housing?

If your spouse is eligible as a grad student for on-campus housing, you may live with them. There are no children allowed in this housing. 

Where can I find more information about parking at Stanford?

Visit the Stanford Transportation website for everything you need to know about ordering parking permits online, viewing a campus map showing garage locations and parking lots, etc.

Can I use TB results from my medical school?

Yes! If they are from the last 3 months. It is also wise to bring your next previous results as well. 

If I would like to use marijuana for pain relief, is that allowed?

The short answer is no. You must pass a drug test to finalize your hiring, and may not be permitted to start residency with a positive test.

Where can I find the FormMED form?

The link to the Form MED in your licensing list does not work, please use the button to your right. 

For licensing, on the LiveScan request form, it asks for my employer name, address, and mail code (5 digit code assigned by DOJ). What should I fill out for that section?

You may leave this blank, the last thing you will do on that page is sign and date, nothing below it.

For licensing, on my PTL application, what should be my start and end dates of training at Stanford Health?

06/25/2023- 06/24/2026- Categorical
06/25/2023- 06/24/2028- Child Neuro
06/25/2023- 06/24/2027- Pediatrics-Medical Genetics
06/25/2023- 06/24/2028- Pediatrics-Anesthesiology

For licensing, how do I submit my payment?

If you're dropping off their application to the GME, you can include a check. If you're applying online or sending your check into the Med License directly, you should send the application and check together to MBC.  You can make a copy of the check and submit that with  receipt and reimbursement form to The GME. (You can use Google scan to make a copy, or stop by our office if you are in the Bay!). Reimbursement can begin once you start residency!

For licensing, is it better to submit online or through the GME office?

You can either apply via BreEZe or mail in your application to MBC, whichever you prefer and easiest for you.  

For licensing, where do I send my application if I want to mail it in?

You can send it to: Licensing Program, 2005 Evergreen Street, Suite 1200 Sacramento, CA 95815-5401.

We HIGHLY recommend you mail it using a trackable method, like Fed Ex, as documents can easily get lost. Also keep copies of anything you send out. 

For licensing, how should I answer the questions "have you graduated from medical school"?

Select yes, your graduation date will be submitted as well, so they should be aware that you are still in training and your license application will not be complete until you have graduated anyway. If you select no, you will not be able to continue your application.

For licensing, should I fill out the EF form?

Nope! We will fill that out on your behalf, but not until you have started residency. 

For licensing, what contact info should I use?

This information will become publicly searchable, so please use the Residency Office:

725 Welch Rd MC: 5906
Palo Alto, CA 94304
Phone: (650) 497-8979

For licensing, do I need to put anything on the Timeline of Activities if I've done no work or volunteering?

You do not have to submit a TOA unless you have any externship, observership, or volunteer activity in California, per the form description. 

For licensing, can I pay for licensing before I start, will I still be reimbursed?

You can still be reimbursed for licenses you pay for before you start, however, the payment will not be processed until after you are employed. 

Can I be reimbursed for additional licensing fees?

Unfortunately not, the GME reimburses for the initial licensing fee only. The GME recommends you use your educational stipend for those expenses.