The name of the organization is the Pine Creek Parent-Teacher Partnership (PTP) 

The PTP is Pine Creek High School’s parent, teacher, staff and community organization that supports and compliments the efforts of the staff and students of Pine Creek High School by involving parent participation in school activities.  The goals include but are not limited to:

a. Organize, plan, and provide activities that encourage community and school participation

b. Create a forum in which information can be exchanged among parents, school officials, and community members

c. Generate resources to meet the PTP goals through membership fees and individual donations

d. Approve and disburse funds to students and staff to support activities sponsored by Pine Creek High School

Section 1- Membership is open to every individual of the Pine Creek High School community including staff, parents, and interested community residents and businesses who subscribe to the purpose and basic policies of the PTP

Section 2- The membership year shall be from August of one year to July of the following year

Section 3- Members may be admitted at any time.  Persons who join at any time during the membership year shall pay full dues for that year.

Section 4- Only members of the PTP who have paid dues for the current membership year shall have the privilege of making motions and voting.

Section 5- Anyone who is currently a paid member may bring an issue to the PTP.

Section 6- Only a dues paying member shall be eligible for election or appointment to a committee.

Section 1 - The board shall have authority over the affairs of the PTP between its meetings, shall make recommendations to the PTP, shall perform any duties specified elsewhere by the bylaws, and shall act as directed by the PTP bylaws.  No action of the board shall conflict with action taken by the PTP membership. The executive board shall have authority to authorize with a 3/5 vote distribution of funds not in excess of $100.

Section 2 - Each officer or board member shall be a member in good standing of the PTP .

Section 3- The officers of the PTP shall be:

Executive Board: President, Vice-President, Secretary, Treasurer, and Communications Chair

General Board: Membership/Volunteer, Hospitality, Parent Sounding Board Representative, School Accountability Representative, Grants

Section 4 - Executive Board Nominations

a. There shall be a nominating committee consisting of two to five general members.

b. The nomination committee shall select at least one nominee for each office to be filled and report to the General Board in March for an April election.

c. Slate to be communicated to general membership.

Section 5– Election

a. Officers shall be elected by ballot annually in the month of April. However, if there is only one candidate for any office, upon adoption of a motion from the floor, the election for that office or offices may be by voice or write in.

b. Officers shall assume their official duties at the close of the annual meeting in May and shall serve for a term of one year or until their successors are elected and assume their duties.

c. A person may not be eligible to serve more than two consecutive terms unless no other candidates apply.

Section 6 – Vacancy

a.  In case a vacancy occurs in the office of the president, the vice-president shall serve as president for the unexpired term.  A vacancy occurring in any other office shall be filled to the unexpired term by a person elected by a majority vote of the remaining members of the executive board and extended board, notice of such election having been given.

b.  In the event that an executive board member or regular board member are not fulfilling their duties as defined in Article V, they shall be removed from the office with a majority vote of the full board and their position shall be filled according to Article 4, Section 6 a.

Section 1-        The president shall:

a.    Conduct board meetings in an organized manner from agenda.

b.    Preside at all meetings of this organization

c.    Be a member ex-officio of all committees except the nominating committee

d.    Coordinate the work of the officers and committees in order that the goals of the PTP are met and promoted

e.    Be responsible for other duties as may be assigned by the PTP or the executive board

f.     Maintain a continuance file for their office

Section 2 -       The vice-president shall:

a.    Act as an aide to the president

b.    Shall perform the duties of the president in the absence or inability of the president to serve

c.    Oversee the standing and selected committees and events

d.    Be responsible for other duties as may be assigned

e.    Maintain a continuance file for their office

Section 3-        The secretary shall:

a.    Record the notes of all meetings of this organization, the executive board, and the board; notes should be communicated to the membership within one week of the meeting

b.    Maintain a current copy of the bylaws and an archive of any minutes and pertinent documents

c.    Conduct correspondence of the organization as directed

d.    Be responsible for other duties as may be assigned

e.    Maintain a continuance file for their office

Section 4 -       The treasurer shall:

a.    Receive all monies of their organization and keep an accurate record of receipts and expenditures

b.    Make and present a budget to the executive board to be approved and then presented for membership approval at the August meeting

c.    Place all monies in a PTP school activity account in accordance with District 20 policies

d.    Pay out funds in accordance with the budget, as approved by the membership and authorized by properly signed request

e.    Provide monthly accounting of funds at PCHS PTP board meetings

f.     Ensure that other than beginning of the year operating expenses, all funds are distributed in the school year received

g.    Be responsible for other duties as may be assigned

h.    Maintain a continuance file for their office

Section 5 – Communications shall:

a.    Inform PTP members and stakeholders of PTP activities

b.    Maintain and update the PTP website

c.    Keep the email contacts roster up to date based on membership input

d.    Send emails on behalf of the PTP board to the PTP members with information about PTP meetings, events and volunteer needs

e.    Create and distribute flyers to highlight PTP activities

f.     Publicize PTP activities via appropriate PCHS communications means as allowed

g.    Maintain a continuance file

Section 1 – Regular Meetings

a. Regular scheduled meetings of this organization shall be held at least 9 times during the school year (August through May)

b. Meeting times and dates are established by the board at the last meeting in May.

Section 2 – Special Meetings. Special meetings may be called by the executive board with one week notice and publication of meeting date and  topic(s) of discussion

These bylaws may be amended at any regular or special meeting of the PTP by a two thirds vote of those in attendance, provided that previous notice of the amendment was given to all members prior to the meeting.

Upon the dissolution of this organization, after paying or adequately providing for the debts and obligations of the organization, the remaining assets will revert to the PCHS principal’s discretionary fund.