Creating a Document

Click on “New” and select “Google Docs.” (the blue page with lines)

Sharing a Document

Click on the blue button “Share” to add this document with others. Be sure to specify whether you want them to be:

• an editor - can change the content of the document and can share document with others

• a commenter - can use the comment button to add reactions to the document, but cannot edit or share it

• a viewer: Can look at the doc but cannot edit or share

Private or Public?

From the drop-down menu under "Share", you can determine how much access people have over the file:

• Restricted: only the people you shared it with have access

• SRVUSD.net: anyone in the District can access

• Anyone with the link: only people you and the other editors have (or will) share it with can access.

Spell Check

Click the "Tools" menu, then click "Spelling and grammar." Click "Show spelling suggestions" You'll see areas where Google Docs thinks you misspelled something underlined in red.

To see spelling corrections and suggestions, right-click the word (or cntrl+click) with the line underneath. Sometimes they are wrong! Be your own editor!

Grammar Check

Click the "Tools" menu, then click "Spelling and grammar." Click "Show grammar suggestions" You'll see areas where Google Docs thinks your grammar may be off underlined in blue.

To see grammar corrections and suggestions, right-click the word (or cntrl+click) with the line underneath. Sometimes they are wrong! Be your own editor!

Margins & Page Orientation

Click File > Page Setup, and select 1 for each margin, then click “OK.” Then choose your page orientation:

• "portrait": regular

• "landscape": wide

Collaboration & Group Projects

Once you share it with others and give them editing access, they can work on it at the same time you do! Just be careful that you don't accidentally delete other people's work!

You will be able to see other people's' cursors indicated with a different color. If you move your mouse over each cursor, the name of the person will pop up. Changes will appear in real-time.

Communicating With Your Collaborators

1. Adding comments

Document level comments are added and accessed from the button at the top right corner. In-line comments are added by clicking the comment icon in the margin.

2. Emailing collaborators

Under the File menu, there is a command that allows you to email all the collaborators of a document. This may be useful to draw attention to collaborators about a version of the document or to share thoughts when others are not currently editing the document.

See All Doc Edits

Google Docs keeps track of all the changes that occur in a documents. See their record of changes in Version history.

You can view a list of all recent changes by clicking File > Version History > See Version History. You can revert a file to any of the previous versions listed in the history with the click of a mouse.